School Secretary (29 Hrs)

Avon Community School; Avon (IN); On-site; Part time

Job summary

A leading school is seeking a part-time Secretary to manage office tasks, support staff, and ensure effective communication with students and parents. The role includes administrative support, attendance monitoring, and scheduling. Candidates should have a high school diploma and strong communication skills. This position offers a starting hourly pay of $19.75 and eligibility for supplemental benefits.

Benefits

Supplemental Benefits

Paid Time Off

Holiday Pay

Qualifications

• Experience in office administration or customer service preferred.
• Ability to maintain positive relationships with pupils and staff.

Responsibilities

• Greet visitors and direct them as necessary.
• Assist with general office tasks like filing and photocopying.
• Take and maintain accurate student attendance records.

Skills

Communication

Customer Service

Office Administration

Education

High School Diploma

Tools

School Management Software

Job description

Position Type:
Support/ Secretary

Date Posted:
5/13/2025

Location:
Maple Elementary

Date Available:
07/14/2025

Closing Date:
'); 'Until Filled

Education: A high school diploma is required; additional education or training in office administration is a plus.

Certification: None is required.

Experience: None is required, but previous experience in office administration, school environments, or customer service is preferred.

Skills and Knowledge: Experience using school management software or other administrative tools is preferred.

Other: Ability to maintain a positive relationship with pupils, staff, parents, and the community.

Reception and Communication:

• Greet visitors, parents, and students as they enter the school, and direct them as necessary.
• Answer and direct phone calls, respond to inquiries, and take messages when needed.
• Handle email correspondence, relay important information to staff, and maintain effective communication channels.

Greet visitors, parents, and students as they enter the school, and direct them as necessary.

Answer and direct phone calls, respond to inquiries, and take messages when needed.

Handle email correspondence, relay important information to staff, and maintain effective communication channels.

Administrative Support:

• Assist with general office tasks, such as filing, photocopying, and faxing.
• Maintain student records, including enrollment forms, attendance, and health information.
• Prepare and organize school documentation, including reports, memos, and newsletters.
• Manage and distribute mail, forms, and other important documents to appropriate staff or departments.

Assist with general office tasks, such as filing, photocopying, and faxing.

Maintain student records, including enrollment forms, attendance, and health information.

Prepare and organize school documentation, including reports, memos, and newsletters.

Manage and distribute mail, forms, and other important documents to appropriate staff or departments.

Attendance Monitoring:

• Take and maintain accurate student attendance records, following up with parents for any absences.
• Prepare attendance reports for the principal and teachers as needed.
• Manage late arrivals and early departures of students, ensuring they are logged correctly.

Take and maintain accurate student attendance records, following up with parents for any absences.

Prepare attendance reports for the principal and teachers as needed.

Manage late arrivals and early departures of students, ensuring they are logged correctly.

Scheduling and Coordination:

• Schedule appointments for the principal, teachers, and other staff members.
• Assist in scheduling meetings, parent-teacher conferences, and other school events.
• Coordinate the school calendar and inform staff and parents of upcoming events and deadlines.

Schedule appointments for the principal, teachers, and other staff members.

Assist in scheduling meetings, parent-teacher conferences, and other school events.

Coordinate the school calendar and inform staff and parents of upcoming events and deadlines.

Support for School Staff:

• Provide administrative assistance to teachers and school leadership, including preparation of teaching materials and classroom supplies.
• Support the organization of staff meetings, professional development, and staff events.
• Help with student registration, transfers, and general administrative tasks related to student enrollment.

Provide administrative assistance to teachers and school leadership, including preparation of teaching materials and classroom supplies.

Support the organization of staff meetings, professional development, and staff events.

Help with student registration, transfers, and general administrative tasks related to student enrollment.

Inventory Management:

• Keep track of school supplies, including office materials and classroom resources.
• Place orders for supplies and ensure the timely delivery and organization of items.

Keep track of school supplies, including office materials and classroom resources.

Place orders for supplies and ensure the timely delivery and organization of items.

Student and Parent Interaction:

• Handle requests from parents, guardians, and students, providing assistance or directing them to the appropriate personnel.
• Help prepare and distribute school communications, including newsletters and notices.
• Ensure that student forms, permissions, and emergency contacts are completed and up to date.

Handle requests from parents, guardians, and students, providing assistance or directing them to the appropriate personnel.

Help prepare and distribute school communications, including newsletters and notices.

Ensure that student forms, permissions, and emergency contacts are completed and up to date.

Primary Job Functions: The School Secretary plays a key role in ensuring the smooth and efficient operation of the school office. They are often the first point of contact for parents, students, and visitors. Their duties range from clerical tasks to providing support to school staff and handling administrative responsibilities.

Salary Lane: SEC2 - Hourly pay starting at $19.75

Assigned Workday Calendar : 206 days (School Year Days)

Status: Part-Time (29 Hours per Week)

Schedule: Monday – Friday, 5.8 Hrs Daily

Benefits : Part-time positions are eligible for supplemental benefits such as vision, life insurance, disability, etc. Eligible for PERF Retirement. (Not eligible for medical and dental insurance.)

Paid Time Off Benefits: Eligible

Holiday Pay: Eligible

Qualifications:

• Education: A high school diploma is required; additional education or training in office administration is a plus.
• Certification: None is required.
• Experience: None is required, but previous experience in office administration, school environments, or customer service is preferred.
• Skills and Knowledge: Experience using school management software or other administrative tools is preferred.
• Other: Ability to maintain a positive relationship with pupils, staff, parents, and the community.

Essential Functions :

• Reception and Communication:
  • Greet visitors, parents, and students as they enter the school, and direct them as necessary.
  • Answer and direct phone calls, respond to inquiries, and take messages when needed.
  • Handle email correspondence, relay important information to staff, and maintain effective communication channels.
• Administrative Support:
  • Assist with general office tasks, such as filing, photocopying, and faxing.
  • Maintain student records, including enrollment forms, attendance, and health information.
  • Prepare and organize school documentation, including reports, memos, and newsletters.
  • Manage and distribute mail, forms, and other important documents to appropriate staff or departments.
• Attendance Monitoring:
  • Take and maintain accurate student attendance records, following up with parents for any absences.
  • Prepare attendance reports for the principal and teachers as needed.
  • Manage late arrivals and early departures of students, ensuring they are logged correctly.
• Scheduling and Coordination:
  • Schedule appointments for the principal, teachers, and other staff members.
  • Assist in scheduling meetings, parent-teacher conferences, and other school events.
  • Coordinate the school calendar and inform staff and parents of upcoming events and deadlines.
• Support for School Staff:
  • Provide administrative assistance to teachers and school leadership, including preparation of teaching materials and classroom supplies.
  • Support the organization of staff meetings, professional development, and staff events.
  • Help with student registration, transfers, and general administrative tasks related to student enrollment.
• Inventory Management:
  • Keep track of school supplies, including office materials and classroom resources.
  • Place orders for supplies and ensure the timely delivery and organization of items.
• Student and Parent Interaction:
  • Handle requests from parents, guardians, and students, providing assistance or directing them to the appropriate personnel.
  • Help prepare and distribute school communications, including newsletters and notices.
  • Ensure that student forms, permissions, and emergency contacts are completed and up to date.

Physical Demands:

School secretaries typically work in the school office, which is busy during school hours and may involve working with a range of different people, including students, parents, teachers, and staff.

While performing the duties of this job, the employee is regularly required to sit, stand, and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus.

Avon Community School Corporationdoes not discriminate on the basis of race,religion,color,sex,national origin,age,disability, sexual orientation, genetic information, or veteran statusin admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. TheAvon Community School Corporationalso does not discriminate in its hiring or employment practices.

This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator.

Ms. Kristin Williams
Director of Human Resources
7203 E. US Highway 36
Avon, IN 46123
[phone]