School Secretary

Piñon Unified School District; Pinon (AZ); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health care plan

Mental health benefits

Life insurance

Retirement plan

Paid time off

Disability insurance

Training & development

Employee assistance program

Professional development

Job summary

Piñon Unified School District seeks an organized administrative assistant to perform a range of secretarial duties, manage the Principal’s calendar, handle mail, and coordinate meetings and travel arrangements. The role includes preparing reports, maintaining files, and assisting with budget-related information for Governing Board meetings.

The ideal candidate has a high school diploma or GED, at least two years of related experience, and proficiency in Word, Excel, and PowerPoint, with strong

Qualifications

• High School Diploma or GED required.
• Two years of progressive secretarial or administrative support experience.
• Proficient with Word, Excel, PowerPoint.
• Ability to maintain confidentiality.
• Strong interpersonal and communication skills.

Responsibilities

• Performs a variety of secretarial duties including typing correspondence, reports and memoranda; manages calendar and schedules appointments.
• Receives visitors, screens calls, and provides information on school policies and procedures.
• Maintains filing systems and reviews outgoing correspondence for proper format and grammar.
• Prepares attendance reports and inputs data into school systems for administrative actions.
• Assists with administrative and clerical tasks and handles special assignments as needed.

Skills

Interpersonal skills

Confidentiality

Communication skills

Attention to detail

Education

High School Diploma or GED

Tools

Word

Excel

PowerPoint

Job description

• Performs a variety of secretarial duties which involve routine to procedural duties, typing correspondence, memoranda, reports, and written materials, monitors Principal’s calendar and schedules appointments, handles incoming and outgoing mail, and schedules meetings and activities for the school. Performs responsible work such as developing information for use for a meeting, making itineraries for travel, lodging and meetings; organizing, reserving rooms and registration for meetings, arranging and preparing travel authorizations by appropriate mode of transportation (POV, airline).
• Receives visitors and answers and screens telephone calls to find out the nature of the visit or call, based on awareness of activities and programs, refers person to appropriate employee, and to provide information and explain general school policies and procedures.
• Monitors the usage of equipment and maintain inventory of supplies, when necessary orders office and school supply or repairs on office equipment or printing services. Visions, input Administrator’s travel, meals, teacher supplies, and submitted to Business Office, after Principal’s Office.
• Maintains and files according to filing systems, receives and controls incoming correspondence, reviews outgoing correspondence, reports, for proper format, grammar, punctuation, and removing typographical errors.
• Writes simple or repetitive, non-technical letters. Keeps abreast of various procedural requirements, for example, procedures required to process staff travel and student trips; maintains information needed for budget purposes or Governing Board meetings, organizes the flow of clerical processes in the office and in subordinate offices.
• Prepares a variety of reports relating to attendance (student tracking sheet), student accidents, as required by administration and input data through Power-School to AZ Department of Education for student disciplinary actions.
• Assist the Principal by functioning as an Editor for Time Clock Plus for classified personnel. Ensures time sheets are accurate at end of pay period, prints and obtains signatures and approvals for submission to Payroll.
• Maintains and monitors AESOP for teachers’ request for leave and substitutes assignments; ensures that leave request forms are completed, signed, and submitted to Payroll. At times, may have to call substitutes for teacher absences or when Substitutes do not show up.
• Assists staff as requested with administrative and clerical services.
• Performs other duties as assigned.

• High School Diploma or equivalent GED;
• Two (2) years of progressive and responsible secretarial or administrative support experience, preferably in a school setting, or Associated Degree or a combination of experience and education;
• Must be proficient with Word, Excel, PowerPoint, etc. in order to perform duties;
• Must possess and promote positive and effective interpersonal relationships within the school, departments and general public;
• Skill in communicating courteously and professionally, both orally and in writing while working with students, parents, employees and the general public.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Must maintain strict level of confidentiality on all work and records;
• Must have proven successful employment record.

• Health Care Plan (Medical, Dental & Vision)
• Mental Health Benefits for employee and dependent (Calm and Modern Health)
• Life Insurance (Basic, Voluntary & AD&D)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development