School Registrar

Virtual Preparatory Academy of West Virginia; West Virginia; On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Retirement contributions

Life insurance

Disability insurance

Medical/Dental/Vision insurance

Employee assistance program

Discounted childcare

Career advancement opportunities

Job summary

Virtual Preparatory Academy of West Virginia is seeking a School Registrar to manage student records in compliance with WV laws, handle enrollments, withdrawals, and information requests. This on-site role in Charles Town requires strong data-entry skills and confidential handling of records within the SIS and collaborative support for administrative needs.

You will maintain communications with schools, families, and county agencies, ensure accuracy and timeliness, and support a professional

Qualifications

• Bachelor’s degree preferred
• Outstanding school-related customer service experience required
• Minimum of one year data entry, records management, or equivalent experience
• Minimum of one year of school admissions or retention experience preferred
• Excellent oral and written communication skills
• Proficiency in computer applications including Google Docs, MS Office Suite, e-mail, and internet applications
• Ability to travel and possess own reliable transportation
• West Virginia residence
• Ability to work flexible hours including some evenings and weekends
• Ability to pass state and federal background checks

Responsibilities

• Create and maintain student files in accordance with West Virginia laws and regulations
• Track receipt of student records and follow up with prior schools to obtain missing documents
• Receive incoming student records and add to student files
• Receive requests for records for withdrawn students and prepare and send student files
• Enter needed student information into the SIS
• Act as point of contact for requests for student information from schools and county agencies
• Collaborate with administrative team to prepare information needed to respond to requests
• Ensure completion of withdraw forms
• Process student withdraws daily in the SIS
• Track new enrollment approvals and inform stakeholders of start dates
• Establish and maintain a positive rapport with students, parents, staff and other stakeholders
• Maintain confidentiality concerning all student information and professional matters
• Utilize effective time management
• Answer phones and assist in maintaining a professional office
• Perform other duties as assigned

Skills

Customer service

Data entry

Records management

School admissions

Communication

Confidentiality

Organization

Education

Bachelor’s degree preferred

Tools

Google Docs

MS Office Suite

Email

Internet applications

Job description

About the Team

The Virtual Preparatory Academy of West Virginia is a K-12 tuition-free online public school in the state of West Virginia. At VPA West Virginia, we empower students to be their best by enabling them to learn in ways that are right for them – using innovative technology at home, at their proper level, and at their own pace.

The School Registrar at Virtual Prep Academy of West Virginia maintains student records and ensures that student enrollments, transfers, and withdrawals are processed in a timely and thorough manner.

**This is an office based position in Charles Town, WV**

About the Opportunity

• Create and maintain student files in accordance with West Virginia laws and regulations
• Track receipt of student records and follow up with prior schools to obtain any missing documents
• Receive incoming student records and add to student files
• Receive requests for records for withdrawn students and prepare and send student files
• Upon receipt of records enter any needed student information into the Student Information System (SIS)
• Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
• Ensure completion of withdraw forms
• Process student withdraws daily in the school Student Information System (SIS)
• Track new enrollment approvals and inform school stakeholders of student start dates
• Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders
• Maintain confidentiality concerning all student information and any professional matters
• Utilize effective time management
• Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc.
• Perform other duties as assigned

About You

• Bachelor’s Degree preferred
• Previous outstanding school-related customer service experience required
• Minimum of one year data entry, records management, or equivalent experience required
• Minimum of one year of school admissions or retention experience preferred
• Excellent oral and written communication skills
• Proficiency in computer applications, including Google Docs, MS Office Suite, e-mail, and internet applications
• Ability to work well under pressure as well as effectively prioritize and execute tasks to meet deadlines consistently
• Understanding of and ability to manage confidential information
• Ability to travel and possess own reliable transportation
• Ability to work flexible hours that may include some evenings and weekends
• Ability to work with a distributed workforce and clientele
• Ability to pass state and federal background checks
• West Virginia residence

About Us

“We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances.” – Ron Packard, CEO & Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

We offer the following benefits:

Life benefits – time & peace of mind

• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations

Health benefits – stay well & thrive

• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance

Career benefits – keep growing

• Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.