School Records & Transcript Specialist

Gallup-McKinley County Schools; Gallup (NM); On-site; USD 28,000 - 30,000; Full time

Job summary

Gallup-McKinley County Schools seeks a Secretary (203 Contract Days) at Gallup Middle School to maintain and supervise student records, including transcripts, while supporting the counseling department. This on-site position requires basic Microsoft Office skills and discretion with confidential information.

High School Diploma or equivalency is required; office experience is a plus. The role aligns with the school year and offers a stable schedule with a salary range of $28,044 to $30,380.

Qualifications

• High School Diploma or equivalency is required.
• Office experience preferred but not required.
• Basic computer and clerical skills with accurate record keeping.

Responsibilities

• Create, request and maintain transcripts for current and former students.
• Prepare, log and mail official student transcripts.
• Log transcripts requested and received from other schools.
• Evaluate courses/credits for new students and file transcripts and records.
• Assist counselor with clerical tasks and recordkeeping.
• Deliver report cards and maintain registrar records.
• Answer calls from colleges, armed forces and other institutions regarding records.

Skills

Microsoft Office

Excel

Office equipment

Basic clerical tasks

Record keeping

Education

High School Diploma or equivalency

Tools

Microsoft Office Suite

Office equipment

Job description

Gallup-McKinley County Schools seeks a Secretary (203 Contract Days) at Gallup Middle School to maintain and supervise student records, including transcripts, while supporting the counseling department. This on-site position requires basic Microsoft Office skills and discretion with confidential information.

High School Diploma or equivalency is required; office experience is a plus. The role aligns with the school year and offers a stable schedule with a salary range of $28,044 to $30,380.