School Program Secretary

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Town of New Paltz (NY); On-site; USD 44,000 - 53,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan (403(b))

Tuition reimbursement

Job summary

Ulster BOCES is seeking a highly organized School Program Secretary to support a busy district program. The role involves data entry, generating reports from databases or spreadsheets, and serving as the administrative liaison for program operations.

The position is full-time for 12 months with a standard Monday–Friday schedule. Applicants must meet civil service requirements, including fingerprinting, and salary is commensurate with experience and training.

Qualifications

• Associate degree or higher in secretarial/science/administration or related field with clerical data-entry and reporting experience.
• High school diploma with 3+ years clerical data-entry/reporting experience in a program office.
• Equivalent combination of training and experience as described above.

Responsibilities

• Serve as liaison for program with Assistant Superintendent/Director.
• Schedule meetings with administration and staff for program operation.
• Assemble data from sources into program database and reports.
• Utilize computer equipment and software for duties and responsibilities.
• Maintain statistical information in the program database for budget control and reimbursement.

Skills

Data entry

Querying databases

Report generation

Spreadsheet proficiency

Organization

Education

Associate's Degree in Secretarial Science/Business Administration/Accounting

High School Diploma + 3 years relevant experience

Equivalent combination of training and experience

Tools

Database software

Spreadsheet software

Job description

Ulster BOCES Career Pathways Programs is seeking an organized, detail oriented person to work in a busy office setting as a School Program Secretary.

This is a full-time, 12 month position.

All Civil Service laws, rules and regulations apply. Fingerprinting required.

Civil Service Classification: Competitive. Merit and fitness competitive examination applies.

Salary commensurate with experience and training. Salary range starting at $48,568.00.

GENERAL RESPONSIBILITIES

This position is responsible for managing information and providing administrative support for a school district program. Incumbents in this class have responsibility for the ongoing operation of a specific school program and serve as the administrative liaison for that program. The work involves responsibility for entering and retrieving information relative to the program using database and/or spreadsheet computer software applications, as well as a variety of higher-level clerical procedures. Work is performed under the general supervision of the Assistant Superintendent, Director, or administrative head of a program with leeway allowed for exercising independent judgment in carrying out the details of the work. Supervision is not typically a function of this title. Does related work as required.

WORK SCHEDULE

Full-time, 12 Month

Monday through Friday

SPECIFIC DUTIES

1. Serves as liaison to program constituency for the Assistant Superintendent, Director or administrative head of the program;
2. Participates in and may schedule planned meetings with administration and staff in regard to program operation, maintenance and initiatives;
3. Assembles data from a variety of sources to incorporate into program database and reports;
4. Utilizes computer equipment and software in the course of performing all duties and responsibilities;
5. Compiles, inputs and maintains statistical information in the program database for budget control and program reimbursement purposes;
6. Performs a variety of data entry and database maintenance duties, as well as higher-level clerical duties necessary to the focus and structure of the department;
7. Prepares records or reports periodically or upon request of the Assistant Superintendent, Director or administrative head of program for program accountability;
8. Prepares agenda and recommends agenda items for regularly scheduled program staff meetings;
9. Attends and may take minutes of program staff meetings;
10. Prepares draft correspondence and other materials in support of program agenda;
11. Makes recommendations to improve program operation and maintenance;
12. Maintains and is responsible for database file security and confidentiality;
13. May prepare information or reports in support of grant applications or program disbursements;
14. May prepare or review purchase requisitions relevant to program budget;
15. May be required to provide inventory control and/or order materials and supplies in support of program operations.

MINIMUM QUALIFICATIONS

Either :
A.Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree in Secretarial Science, Business Administration, Accounting or a closely related field and one (1) year of full-time paid or its part-time equivalent, clerical work experience which included entering data, running queries and generating reports from a computer database or spreadsheet program;OR
B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of full-time paid or its part-time equivalent experience as described above;OR
C. An equivalent combination of training and experience as defined by the limits of A and B above.
Special Requirement for appointment in School Districts including BOCES: In accordance with the Schools Against Violence in Education (SAVE) legislation and by the Regulations of the Commissioner of Education, candidates for employment in school districts must obtain clearance for appointment from the State Education Department based upon fingerprinting and a criminal history background check.

AGENCY OVERVIEW

Our Mission

At Ulster BOCES, our mission is to provide high quality shared educational, administrative, and technical services that will enable component school districts to develop the capacity of their students and adults to achieve higher standards of performance. With an emphasis on economic efficiencies, Ulster BOCES is committed to offering educational programs that enable all students to prepare for employment and/or post-secondary education.

The Ulster County Board of Cooperative Education Services is an educational agency serving eight component school districts. They are: Ellenville Central School District, Highland Central School District, Kingston City Schools Consolidated, New Paltz Central School District, Onteora Central School District, Rondout Valley Central School District, Saugerties Central School District, Wallkill Central School District.

BENEFITS

Generous health insurance, dental and vision benefits. Paid time off. New York state retirement system membership and 403(b) tax-sheltered annuities plan. Flexible spending plan, disability benefits, employee assistance program and tuition reimbursement.

Equal Opportunity Employer

UlsterCounty Board of Cooperative Educational Services Non-DiscriminationStatement

The Board of Cooperative Educational Services, Sole Supervisory District of Ulster County (“BOCES”), does not discriminate on the basis of an individual’s actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (“sexual orientation” means heterosexuality, homosexuality, bisexuality, or asexuality), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic predisposition or carrier status or any other legally protected status in regard to employment opportunities or educational/vocational programs or activities which it operates. All inquiries regarding BOCESNon-Discriminationpolicies and/or complaints regarding violation(s) of these policies should be directed to Amanda Stokes, Assistant Superintendent for Administration & COO in one of the following manners:
By E-Mail: [e-mail]
By Mail: 175 Route 32 North, New Paltz, New York, 12561
By Telephone:[phone]
Inquiries concerning the application of Title IX and its implementing regulation and/or complaints regarding violation(s) of these provisions can be referred to the Department of Education, Office of Civil Rights,32 Old Slip, 26th Floor, New York, NY 10005-2500,Telephone:[phone], FAX:[phone]; TDD:[phone]; E-Mail:[e-mail]