School Procurement & Operations Coordinator

KIPP Team and Family (KIPP New Jersey & KIPP Miami); Newark (NJ); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Laptop

Medical, dental, vision

403b retirement plan (matching)

Transportation benefits

Generous Time-Off

Parental leave

Life insurance

Disability options

Job summary

KIPP Team & Family is seeking a Purchasing Coordinator to join our purchasing team. You will work with school operations, budget managers, and vendors to ensure timely access to goods and services while maintaining compliance with procurement policies and public-school rules.

The role emphasizes P.O. management, vendor partnerships, cross-team collaboration, and accurate record-keeping, with a focus on supporting teachers and staff in a fast-paced environment.

Qualifications

• At least three years of experience in purchasing, procurement, or similar operations or financial functions.
• Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace (Sheets, Docs, Forms); Coupa experience is valued.
• Strong organizational and communication skills; customer-service mindset.
• Adaptable and proactive problem-solver in a fast-paced environment.
• Experience with Zoom, Slack and helpdesk platforms like Zendesk.

Responsibilities

• Purchase Order Management: ensure accurate and timely processing of purchase orders per SLAs.
• Compliance Enforcement: uphold policies and public-school procurement regulations.
• Communication & Collaboration: build relationships with school/department teams and vendors.
• Order Tracking: provide updates on status and delivery of goods/services.
• Financial Coordination: coordinate with Accounts Payable for purchasing-to-payment workflows.
• Data Maintenance: review aged encumbrance reports and vendor lists for compliance.
• Problem-Solving: resolve issues proactively under deadlines.

Skills

Purchasing experience

Procurement

Vendor management

Communication

Organization

Adaptability

Attention to detail

Tools

Microsoft Excel

Google Sheets

Coupa

Zoom

Slack

Zendesk

Job description

KIPP Team & Family is seeking a Purchasing Coordinator to join our purchasing team. You will work with school operations, budget managers, and vendors to ensure timely access to goods and services while maintaining compliance with procurement policies and public-school rules.

The role emphasizes P.O. management, vendor partnerships, cross-team collaboration, and accurate record-keeping, with a focus on supporting teachers and staff in a fast-paced environment.