School Operations Manager

Center City Public Charter Schools; Washington (District of Columbia); On-site; USD 60,000 - 68,000; Full time

Job summary

A leading charter school in Washington, DC is seeking a School Operations Manager responsible for all campus operational functions, including compliance, student management, and financial oversight. Ideal candidates should have experience in school operations, strong communication and organizational skills, and a commitment to improving educational environments.

Qualifications

• Minimum 2 years professional experience in school operations.
• Must obtain DC Food Handler's license within 90 days of hire.
• Must obtain CPR certification within 90 days of hire.

Responsibilities

• Ensure compliance with local, state, and federal regulations.
• Management of student information systems and processes.
• Budget management and procurement oversight.

Skills

Communication

Organizational skills

Problem solving

Flexibility

Task orientation

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerSchool

Job description

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The Role of the Campus Operations Manager

The Campus Operations Manager has primary responsibility over the business functions at the campus. Responsibility includes, but is not limited to the following core areas of campus business operations: Local/State/Federal Compliance, Accounting/Procurement, Student Information Management, Enrollment, Facilities Management, Human Resource Support and IT Support Management. The Campus Operations Manager must be effective and efficient in the management and monitoring of all systems and processes. The Campus Operations Manager must adhere to and enforce all local, state and federal requirements, as well as, ensuring adherence to all internal policies, procedures and practices. You will be required to attend mandatory meetings, trainings and workshops. The Operations Manager will provide essential support to the Principal in all areas of business operations and as requested. As part of a team who believes in lifelong education, you will be open to learning new skills, processes and technology.

Areas of Responsibility & Accountability

• Under direct supervision of the campus Principal, provide critical link between campus administration and all departments at Central Office and works with campus leadership and staff to ensure the school operates smoothly and safely at all times
• With support and guidance from the Central Office, provide daily oversight of all student information systems and processes; must maintain data integrity and timely, accurate reporting
• Enter and maintain student data in applicable Student Information Systems
• Support teachers/staff in using PowerSchool for student data capture and reporting
• Prepare and submit as directed, National School Lunch reports/data, using data captured in PowerSchool
• Oversee processes to record daily attendance data in online system
• Oversee the integrity of data/information received by teachers and/or from parents regarding tardy/absent students (monitoring and reporting of truancy)
• Manage and ensure adherence to all National School Lunch Program (NSLP) and Healthy Schools Act (HSA) regulations
• Oversight and management of meal service staff's functions
• Oversight of point of service and all NSLP/HSA compliance
• Conduct and manage audits as required and directed
• Oversight of meal service vendor and adherence to policies and practices for receipt of these services, including monitoring service and accounting
• With support and guidance from the Director of Information Technology, support and adhere to all IT policies and procedures as defined
• Work with related service providers as needed
• Provide campus level management of telecommunications and IT equipment and related resources
• Work with finance department, Principal and Assistant Principal to manage campus budget; focus on increasing revenue and decreasing expenses
• Manage campus procurement and adhere to all finance policies and procedures
• Management of fee-based programs and fee collection processes
• Submit deposits weekly
• Manage annual inventory of all Furniture, Fixtures & Equipment
• Receipt and inventory of all deliveries
• With support and guidance from the Central Office facilities department, ensure campus maintenance and adherence to all regulatory requirements (e.g. Fire Inspections, Department of Health Inspections)
• Enable compliance with DC and federal rules & regulations by posting notices and facility evacuation drills, etc.
• Conduct weekly facilities audits
• Provide weekly reports to Central Office
• Submit online work orders with maintenance vendor
• Develop understanding of current building systems (e.g. , phones, HVAC)
• Evaluate current vendor relationships and implement new protocols, as necessary
• With support and guidance from the Director of Operations,
• Actively participate in student recruitment and enrollment processes
• Ensure adherence to enrollment and registration policies and procedures
• Adhere to practices and procedures to support operation of Extended Day Programs
• Ensure adherence to processes to support Homeless Children and Youth
• Ensure proper handling and securing of student records; Family Educational Records and Privacy Act (FERPA)
• Meet all instituted deadlines and maintain consistent communication with Director of Operations and campus leadership
• Adherence to daily, weekly, monthly, quarterly Operational To-Do's
• Directly responsible for outcomes of internal and external audits around business operations and compliance as defined by CEO or designee
• Adherence to all identified and outlined policies, procedures and practices
  
  

Expected Skills & Attributes:

• Minimum 2 years professional work experience in school operations
• Bachelor's degree a plus
• Must have or obtain a DC Food Handler's license within 90 days of hire date
• Must have or obtain Medical Administration Certification and Pediatric/Adult CPR within 90 days of hire date
• Excellent written and oral communication skills
• Excellent organizational skills, attention to detail, ability to follow-through with assigned tasks and ability to effectively multitask
• Task oriented and able to problem solve
• Must operate proactively
• Proficiency with Microsoft Word, Publisher, Excel, Google and other related web-based tools as required (note: interview process may include a computer skills test)
• Familiarity with PowerSchool and other related Student Information Systems, desired
• Familiarity with dotted-line reporting structure, desired
• Flexibility and a desire to work as part of a team

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Education Administration Programs

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