School Office Manager

Detroit Community Schools; Detroit (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401(k) company contribution

401(k) company match

Life Insurance

Voluntary Plans

Job summary

Detroit Community Schools is seeking a full-time School Office Manager to oversee the day-to-day operations of the school office and support staff, parents, students, and visitors. The role focuses on organization, confidentiality, and efficient processes to keep the school running smoothly.

The Office Manager will manage records, assist with budgeting, coordinate events, and serve as the primary point of contact for families, ensuring a welcoming environment and strong collaboration with

Qualifications

• Bachelor’s degree in business administration, education, or a related field (preferred).
• Previous experience in an administrative role, preferably in a school or educational setting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and school management software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A positive attitude, strong work ethic, and a commitment to supporting students and staff.
• Knowledge of school policies, procedures, and regulations is a plus.

Responsibilities

• Manage the day-to-day operations of the school office, including scheduling, communication, and administrative support.
• Supervise administrative staff and provide training and guidance as needed.
• Develop and maintain office procedures to improve efficiency and ensure compliance with school policies.
• Handle correspondence, including emails, phone calls, and written communication with parents and guardians.
• Manage student records, including enrollment, attendance, and health files, ensuring confidentiality and compliance with regulations.
• Assist with budgeting and financial management, including tracking expenditures and processing invoices.
• Coordinate and support school events, meetings, and activities, including maintaining calendars and managing logistics.
• Serve as the primary point of contact for parents, students, and visitors, addressing inquiries and resolving issues as they arise.
• Maintain office supplies and equipment, ensuring everything is adequately stocked and functional.
• Support the school administration in implementing policies and procedures that promote a safe and positive learning environment.
• Collaborate with teaching staff and other departments to facilitate communication and information sharing.
• Effectively communicate with students, staff, and parents.
• Work independently and with others to fulfill school goals and objectives.

Job description

Detroit Community Schools is hiring a full time School Office Manager.

At DCS, we believe that Education is Power. We are committed to providing all students with the tools and skills necessary to thrive no matter where life takes them. Preparing our students for life after K-12 school is our number one priority! From rigorous curriculum, to SAT prep, to extracurricular activities, we go the extra mile to ensure each student is ready for the world after graduation.

We are seeking a dedicated and organized Office Manager to join our team. The Office Manager will oversee the day-to-day administrative operations of the school office. This position plays a crucial role in managing office staff, supporting school functions, and ensuring an organized, efficient, and welcoming environment for students, parents, staff, and visitors.

Responsibilities:

• Manage the day-to-day operations of the school office, including scheduling, communication, and administrative support.

• Supervise administrative staff and provide training and guidance as needed.

• Develop and maintain office procedures to improve efficiency and ensure compliance with school policies.

• Handle correspondence, including emails, phone calls, and written communication with parents and guardians.

• Manage student records, including enrollment, attendance, and health files, ensuring confidentiality and compliance with regulations.

• Assist with budgeting and financial management, including tracking expenditures and processing invoices.

• Coordinate and support school events, meetings, and activities, including maintaining calendars and managing logistics.

• Serve as the primary point of contact for parents, students, and visitors, addressing inquiries and resolving issues as they arise.

• Maintain office supplies and equipment, ensuring everything is adequately stocked and functional.

• Support the school administration in implementing policies and procedures that promote a safe and positive learning environment.

• Collaborate with teaching staff and other departments to facilitate communication and information sharing.

• Effectively communicate with students, staff, and parents

• Work independently and with others to fulfill school goals and objectives

Cognitive Demands:

• Recall and abide by school policy and support school culture and goals

• Be able to think logically and abstractly to solve problems

• Provide outstanding written and oral communication

Physical Demands:

• Occasionally lift and/or move objects weighing up to 25 pounds

• Stand and walk frequently

• Withstand all demands presented by outside weather conditions at any time of the year

• Withstand a moderate noise level

Qualifications:

• Bachelor’s degree in business administration, education, or a related field (preferred).

• Previous experience in an administrative role, preferably in a school or educational setting.

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Excellent communication and interpersonal skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and school management software.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• A positive attitude, strong work ethic, and a commitment to supporting students and staff.

• Knowledge of school policies, procedures, and regulations is a plus.

Benefits:

• Health Insurance: Medical, Vision, & Dental Plans
• 4% 401(k) company contribution
• 3% 401(k) company match
• Life, ADD, STD, LTD 100% paid by the employer
• Voluntary Plans Available

For more information on Detroit Community Schools please visit our website at https://detcomschools.org/.

CS Partners/Partner Solutions provides equal employment opportunities to all employees and applicants for employment and prohibitsunlawfuldiscrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, geneticinformation,militaryor veteran status, sexual orientationandgender identity or expression,marital status, familial status, height, weight, or any otherprotected statusunder federal, state or local laws.