School Office Coordinator — Front Desk & Admin Support

Archdiocese of Galveston-Houston; Houston (TX); Presencial; USD 32 000 - 45 000; Tempo integral

Resumo da oferta

Archdiocese of Galveston-Houston is seeking an Office Coordinator for St. Ambrose Catholic School in Houston, TX.

The role focuses on managing the front desk, supporting daily school office operations, and ensuring smooth communication with parents, staff, and visitors. The Office Coordinator will handle attendance records, assist with substitute staffing, and provide administrative support to the Principal and front office team.

Qualificações

• Associates or higher required.
• Experience teaching in a school.
• Strong organizational, communication, and classroom management skills.
• Commitment to Catholic education and the mission of St. Ambrose Catholic School.

Responsabilidades

• Manage the front reception desk, greet visitors, answer calls, relay messages, and ensure visitors follow school check-in procedures.
• Monitor and maintain student attendance records and communicate attendance concerns as needed.
• Coordinate substitute teachers, assist with daily staffing needs, and support arrival, dismissal, and other campus procedures.
• Provide administrative support to the Principal and front office staff, including assisting with employment contracts, scheduling appointments and meetings, maintaining calendars, and tracking important deadlines.
• Maintain organized and confidential staff files and personnel documentation; collect, organize, and track required documentation from staff, parents, and volunteers.
• Assist with parent volunteer coordination, including collecting required forms and verifying necessary documentation.
• Receive, sort, and distribute incoming mail, deliveries, and packages; prepare and distribute correspondence, forms, notices, and other school communications.
• Monitor office and school supplies, maintain inventory, coordinate supply orders, and report facility or maintenance needs.
• Assist with preparing materials for faculty meetings, parent meetings, and school events.
• Perform filing, data entry, copying, and other general administrative duties.
• Assist with emergency communications and other office responsibilities as needed.
• Maintain a professional, welcoming, and organized front office while protecting confidential personnel and school-related information.

Conhecimentos

Organizational skills

Communication skills

Classroom management

Commitment to Catholic education

Teaching experience in a school

Formação académica

Associates or higher

Bachelor's/Master's degree in Spanish or related discipline

Descrição da oferta de emprego

Archdiocese of Galveston-Houston is seeking an Office Coordinator for St. Ambrose Catholic School in Houston, TX.

The role focuses on managing the front desk, supporting daily school office operations, and ensuring smooth communication with parents, staff, and visitors. The Office Coordinator will handle attendance records, assist with substitute staffing, and provide administrative support to the Principal and front office team.