School Office Associate II - 12 month

Virginia Beach Schools; Virginia Beach (VA); On-site; USD 21,000 - 30,000; Full time

Job summary

Virginia Beach City Public Schools is seeking a School-Based Clerical/Administrative Assistant to provide mid-level clerical support to the principal and staff. The role includes handling attendance records, communications with parents, and maintaining student files.

The position requires a high school diploma or GED and prior clerical experience. Candidates should be able to type, file, and use standard office software, with regular attendance and reliability emphasized.

Qualifications

• High school diploma or GED required.
• Clerical experience preferred.
• Experience with data processing and keyboarding is beneficial.
• Ability to type and transcribe accurately.

Responsibilities

• Provide clerical support to the principal, staff and faculty.
• Record daily attendance and call parents when a student is absent.
• Maintain confidential information and school records.
• Prepare letters, memos, grade cards and reports as needed.
• Answer phones, greet visitors and route inquiries.

Skills

Typing

Record keeping

Receptionist duties

Communication

Attendance tracking

Education

High school diploma or GED

Tools

Office software

Job description

Classified - Position - Clerical - School-Based

Job Number 3700274598

Start Date

Open Date 10/08/2026

Closing Date 10/30/2026

GENERAL RESPONSIBILITIES

Perform intermediate skilled clerical work requiring a qualified typist; prepare and maintain records; serve as clerical support to a school principal, staff and faculty.

ESSENTIAL TASKS

• Serve as clerical support to the principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Record daily attendance and calls parents if student is absent.
• Maintain records of excessive student absences and unexcused absences.
• Maintain confidential information.
• Make announcements on the public address system.
• Prepare and call in work orders when requested.
• Sort and distribute mail.
• Verify information for athletic eligibility.
• Prepare and distribute grade cards.
• Maintain student files and respond to transcript requests.
• Maintain catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips, issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors, answer telephone and process mail.
• Assist with scheduling substitutes and maintaining attendance records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures and equipment; general knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively.

EDUCATION AND EXPERIENCE

Required: High school diploma or GED. Clerical experience.

Preferred: Courses work in business, keyboarding, data processing, and various office related software programs.

A comparable amount of training and experience maybe substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Regular and reliable attendance is an essential function of this position.

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at [phone],2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: [phone] (voice); [phone] (TDD) or email at: [e-mail].