School Office Assistant

Milwaukee Rescue Mission; Milwaukee (WI); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Accounts with employer

401K with employer contribution

Paid holidays and PTO

Free onsite parking

Job summary

The Milwaukee Rescue Mission’s Cross Trainers Academy (CTA) seeks a full‑time Office Assistant to support building administration and staff, and assist students and families to maximize efficiency.

Responsibilities include front office duties, student health room support, and daily use of PowerSchool. Qualifications include a high school diploma/GED and strong communication skills; experience with children is preferred.

Qualifications

• High school diploma or GED required; higher education preferred in Education or related field.
• Experience working with children or reception experience is preferred.
• Proficient with Word, Excel, Outlook, Gmail, Google Drive and Google Calendar; willingness to learn PowerSchool.

Responsibilities

• Answer and direct incoming phone calls on a multi‑switchboard system.
• Receive and check in parents, students, guests, and volunteers; communicate with school security.
• Assist students in the health room and support front office operations.
• Support staff and administrators with daily tasks and ongoing projects.
• Utilize PowerSchool and manage student files daily.
• Coordinate with the transport company and parents for daily bus schedules.
• Handle office purchases and distribute North Campus orders.
• Attend school events such as Back‑to‑School nights and conferences.

Skills

Communication

Organizational skills

Analytical skills

Problem solving

Discretion under pressure

Team player

Detail oriented

Reliability

Effective with diverse families

Education

High school diploma/GED

Associate/Bachelor degree in Education or related field

Tools

PowerSchool

Microsoft Word

Microsoft Excel

Microsoft Outlook

Gmail

Google Drive

Google Calendar

Job description

SCHOOL OFFICE ASSISTANT

The Milwaukee Rescue Mission’s Cross Trainers Academy (CTA) is a K4-12th grade Christian Academy in the heart of Milwaukee, serving students and families who are searching for a strong academic learning experience in a gospel-centered environment. As a Choice School, CTA is committed to offering a comprehensive, student-centered educational experience that serves the whole student

Cross Trainer’s Academy is seeking a full-time Office Assistant. The Office Assistant provides support to building administration and staff members, as well as assisting students and parents to maximize the efficiency and effectiveness of the school.

WORK SCHEDULE:

Monday: 7:00am-4:00pm, Tuesday-Friday: 7:00am-3:00pm. (12 month position)

LOCATION:

North Campus, 1530 W. Center Street, Milwaukee, WI. 53206

Responsibilities

• Answer and direct incoming phone calls on a multiple switchboard phone system
• Receive and check in parents, students, guests, and volunteers in the front office. Communicate directly with school security (in proximity)
• Assist students in the school health room (shared responsibility with other front office staff)
• Assist student, parents and families through daily interactions
• Assist school administrators as needed with daily responsibilities or ongoing projects
• Utilize PowerSchool online student information system on a daily basis
• Manage student files
• Work with our busing company and parents to manage daily transportation
• Place CTA office orders and receive and distribute North campus purchasing orders
• Attend school-wide events, such as Back-to-School and parent conferences
• Perform other tasks as needed

QUALIFICATIONS

• High school diploma/GED required, Associate/Bachelor degree in Education or related field preferred
• Previous reception experience or experience working with children preferred
• Competent in the following platforms: Word, Excel, Outlook, Gmail, Google Drive, Google Calendar
• Ability to work effectively with diverse families, to use discretion and to stay calm and tactful under pressure
• Strong organizational, analytical, and problem solving skills
• Proficient in our online student information system (PowerSchool), or willing to learn
• Detail orientated with high degree of accuracy
• Good communication skills with students, parents and staff
• Ability and willingness to follow instructions, to be flexible, and a team player
• Reliability, dependability, and punctuality are expected
• Must be able to handle physical workload – ability to sit and stand for long periods of time, walking, stair climbing, kneeling, squatting, crouching, reaching, handling and gripping without difficulty, repetitive movement of both hands and arms, as well as occasional lifting or moving items with a maximum weight of 55lbs a short distance (ex: floor to shelf or cart), and pushing or pulling heavier items with the use of a cart or dolly.
• A workplace demeanor consistent with a Christian church environment: civil, respectful, polite, and responsive
• Be in agreement with and subscribe to the MRM Statement of Faith and the MRM Statement of Biblical Convictions
• Be a committed follower of the Lord Jesus Christ, which is evident in personal testimony and Christian conduct
• Pass a pre-employment background check and drug test

EXCELLENT BENEFIT PACKAGE

• Hiring range $19.21-$20.10, based on candidate qualifications and experience.
• Excellent Medical, Dental, and Vision Insurance
• Health Savings Accounts with employer match
• Life and Short/Long Term Disability Insurance
• 401K with generous employer contribution
• Paid holidays and generous PTO
• Health Club reimbursement
• Education assistance
• Free onsite parking
• Free meal available during shift

The Milwaukee Rescue Mission is a 501 (c)3, charitable, non-profit church, Christian organization. Milwaukee Rescue Mission has an organizational religious exemption from the prohibitions contained in Title VII of the Civil Rights Act of 1964, as amended, concerning religious discrimination in employment. We further reserve the right to discriminate or designate certain positions when a bona fide occupational qualification exists. Subject to the Constitution of the United States and all applicable state and federal laws, Milwaukee Rescue Mission does not discriminate in the administration and dissemination of its programs and services.