School Office Administrator & Records Specialist

West Virginia K-12 Jobs; East Meadows (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

West Virginia K-12 Jobs is seeking a school secretary to support district operations. The role involves organizing, filing, handling communications, maintaining student and personnel records, scheduling, and daily office tasks in a professional and confidential manner.

Qualifications include holding or having held Secretary classification or passing the state competency exam, and a high school diploma or equivalent.

Qualifications

• Must hold or have held the classification of Secretary or passed the state competency exam.
• High school diploma or equivalent.

Responsibilities

• Organize, schedule, and prepare materials for daily and special activities.
• Input and follow up on maintenance work orders.
• Maintain an efficient filing system in both electronic and hardcopy format.
• Maintain student records including student transcripts, permanent record cards, absentee, discipline, and tardy lists.
• Maintain personnel records such as certifications and other forms as required by respective office.
• Sort, stamp date received, and route incoming mail.
• Prioritize tasks by order of importance.
• Answer and route incoming telephone calls.
• Maintain confidentiality and exhibit ethical behavior as required by the position.
• Maintain a positive, professional attitude, and appearance at all times.
• Receive and work with students, parents, public, and officials who enter the facility in a professional manner.
• Maintain strict records and follow protocol for signing out students to authorized persons.
• Practice good safety habits and have knowledge of basic first aid.
• Be familiar with emergency preparedness and security procedures.
• Administer medications as appropriate.
• Order and stock office supplies and prepare invoices.
• Perform bookkeeping and financial activities such as purchase orders, time sheets, balance books, balance bank statements, prepare checks, and make bank deposits.
• Prepare correspondence using correct format and grammar.
• Proof correspondence, reports, and other documents for grammar, form, and mechanical errors.
• Enter and retrieve information and data from the West Virginia Education Information System (WVEIS) as it relates to the job.
• Attend board / faculty meetings and take minutes as required by the respective office.
• Have working knowledge of the school lunch program which includes daily lunch activities, scheduling, reports, preparing lunch bills, and collections.
• Have a working knowledge of computer word processing software and other computer software pertinent to the respective office.
• Operate and monitor maintenance of office machines such as computer, copier, fax machine, calculator, scanner, and printer.
• Perform other duties as assigned by supervisor.

Education

Secretary classification

State competency exam for Secretary

High school diploma or equivalent

Job description

West Virginia K-12 Jobs is seeking a school secretary to support district operations. The role involves organizing, filing, handling communications, maintaining student and personnel records, scheduling, and daily office tasks in a professional and confidential manner.

Qualifications include holding or having held Secretary classification or passing the state competency exam, and a high school diploma or equivalent.