School Finance Secretary

BELLE CHASSE HIGH

Belle Chasse (LA)

On-site

USD 39,000 - 60,000

Full time

14 days+

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Job summary

Belle Chasse High in Plaquemines Parish is seeking a School Finance Secretary to manage financial transactions, prepare purchase orders, track budgets and maintain compliance with district, state and federal regulations. This role supports the principal and school staff in budget matters and financial reporting.

The candidate will handle accounts payable/receivable, payroll documents, time records, and audits, with strong attention to detail, confidentiality and proficiency in accounting

Qualifications

Requires high school diploma or GED; associate degree preferred.
Minimum 3 years of related work experience.
Proficient in accounting software and district financial systems.
Knowledge of basic accounting principles, financial reporting and budgeting.

Responsibilities

Process accounts payable/receivable and budget expenditures.
Prepare, submit and track purchase orders.
Review invoices and ensure timely payments.
Maintain financial records and assist with audits and reports.
Process bank deposits and reconcile ledgers monthly.
Maintain time records and payroll-related documentation.
Ensure compliance with district, state and federal regulations.

Skills

Accounting software

Microsoft Office

Attention to detail

Communication skills

Confidentiality

Time management

Interpersonal skills

Education

High school diploma or GED

Associate’s degree

Tools

Microsoft Office Suite

Job description

School Finance Secretary

Plaquemines Parish School Board BELLE CHASSE HIGH - Belle Chasse, Louisiana Open in Google Maps

Job Details

Job ID: 5870688

Application Deadline: Sep 14, 2026 5:00 PM (Eastern Standard Time)

Posted: Aug 05 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

SALARY RANGE: $39,146 - $59,838

Ad Valorem - 2.40 parish property (ad valorem) tax mills are dedicated to employee salaries. The annual receipts from this tax are distributed to employees twice a year, one-half in January and one-half in June. The amount of each employee’s supplement is the employee’s salary multiplied by the annual percentage (computed each year based on actual tax revenues).

Job Goal

To provide accurate and efficient financial support to the school by managing financial transactions, processing purchase orders, tracking budgets and maintaining compliance with district, state and federal financial regulations. The School Finance Secretary ensures the integrity of financial records, supports school administration with budget management and facilitates timely and organized financial operations to enhance the overall efficiency of the school.

Qualifications (minimum education, licensure, skills and/or experience)

Required

High school diploma or GED®.

Minimum of three (3) years of work experience in a related field.
Proficient in accounting software and district financial management systems.
Knowledge of basic accounting principles, financial reporting and budgeting procedures.
Strong attention to detail and accuracy in financial record-keeping and reconciliation.
Excellent organizational and time-management skills to handle multiple financial tasks efficiently.
Strong interpersonal and communication skills to work effectively with administrators, staff, vendors and district finance personnel.
Ability to maintain confidentiality and handle sensitive financial information with integrity and professionalism.
Proficiency in Microsoft Office Suite.

Preferred

Associate’s degree from an accredited institution.

Familiarity with school district financial policies, procurement regulations and payroll processes.
Ability to process purchase orders (POs), invoices and vendor payments in compliance with district and state guidelines.
Knowledge of auditing processes, grant management and financial compliance regulations.
Working knowledge of Google Workspace.

Essential Duties and Responsibilities

Technical Duties and Operations

Processes and maintains accurate financial records, including accounts payable, accounts receivable and budget expenditures, in compliance with district policies and accounting standards, providing administrators with up-to-date financial information for decision-making.
Prepares, submits and tracks POs for school supplies, equipment and services while ensuring compliance with district procurement guidelines and budgetary constraints.
Reviews and submits invoices for payment, verifies delivery of goods / services and resolves discrepancies with vendors and the district Finance Office.
Handles the receipt, recording and deposit of school-related funds, including student fees, fundraising proceeds and activity funds, ensuring proper documentation and adherence to financial regulations.
Balances and summarizes entries in journals, systems and ledgers, correcting errors as needed.
Processes bank deposits, reconciles statements and verifies balances on a monthly basis.
Processes incoming deposits by reconciling and recording transactions and preparing cash summaries.
Maintains accurate time records for staff, processes payroll-related documentation and ensures timely submission of hours worked, leave balances and deductions.

Ensures all financial transactions and records comply with district, state and federal financial policies, assisting with audits and financial reviews as needed.

Prepares financial reports to accurately reflect the school’s financial condition.

Operates office equipment, including computers, to manage spreadsheets, word processing and databases.
Provides financial administrative support to the principal and school staff, offering guidance on budgetary matters, purchase approvals and financial best practices.

Communication and Teamwork

Cooperates and works collaboratively with supervisors, co-workers and school administration to maintain positive relationships.
Coordinates with district finance personnel to align with financial policies and procedures.
Welcomes visitors and performs receptionist duties, including answering telephones, providing information, taking messages and directing calls to the appropriate individuals.

Compliance

Follows school, district, state and federal regulations for financial reporting and record-keeping to ensure compliance and accountability.
Submits audit documentation to meet state and district compliance standards.

Safety and Security

Follows security guidelines to handle sensitive financial information and prevent unauthorized access.

Professional Development

Attends training and certification programs to enhance financial skills and stay updated on policy changes.
Trains and assists school staff in financial procedures, including expense reporting and budget management.

Additional Responsibilities

Performs other job-related duties as assigned to meet the needs of the department.
Contributes to district-wide projects and collaborates with other departments on cross-functional goals.
Maintains a valid driver’s license and a clear driving record, follows all district policies and state regulations for safe vehicle operation, reports any incidents affecting their ability to drive immediately to their supervisor and ensures proper care, maintenance and responsible use of district vehicles if required to use a district vehicle for assigned duties.

Physical Demands

This role primarily operates in an indoor, climate-controlled environment, with occasional exposure to moderate temperature variations. The usual methods of performing job functions require light lifting (ten to twenty [10-20] pounds), carrying, pushing and pulling, with frequent engagement in activities such as standing, walking and sitting. Additional physical requirements include extended use of a computer for data analysis, report generation, communication and administrative duties; ability to drive within or outside of the district to various schools, meetings and events; and adaptability to switch between multiple tasks and manage interruptions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Opportunity Employer

The Plaquemines Parish School System is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, age, disability, religion or any other legally protected status in its educational programs, activities or employment practices. The district is committed to fostering an inclusive and diverse workplace where all individuals are treated with fairness and respect.

Note: This job description is subject to change at any time. While this job description reflects delegation of essential duties and responsibilities, it does not exclude or restrict management’s right to assign or reassign tasks, duties or responsibilities to this job at any time.

Position Type: Full-Time

Job Categories:

Support Staff > Accounting/Bookkeeping

Job Requirements