School Finance AP/AR Clerk — Purchasing & Reporting

SAU 23 North Haverhill; New Hampshire; Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

SAU 23 North Haverhill is seeking an Accounts Payable/Receivable Clerk to manage AP/AR, purchasing, vendor relations, and financial recordkeeping in a collaborative educational finance environment in New Hampshire. Starting immediately, the role is full-time and reports to the Business Administrator.

Responsibilities include processing invoices, managing POs and requisitions, producing financial reports, and ensuring compliance with district procedures and deadlines.

Qualifications

• Associate degree in accounting or related field preferred.
• Experience in accounts payable/receivable, purchasing, bookkeeping or fund accounting preferred.
• Experience in school district or public-sector finance is desirable.
• Familiarity with purchase order systems, vendor management, and account reconciliation preferred.

Responsabilités

• Process vendor invoices with accurate data entry and proper coding.
• Reconcile invoices with POs, contracts, and documentation.
• Obtain and maintain W-9 forms for vendors.
• Prepare 1099 information for applicable vendors by deadlines.
• Review purchase requisitions for accuracy and authorization.
• Create and distribute purchase orders timely.
• Maintain and adjust POs as needed for changes.
• Reconcile POs with invoices and resolve discrepancies.
• Encumber budget funds for expenditures and track finances.
• Communicate with staff, vendors and stakeholders about purchasing, invoicing and payments.
• Record and monitor accounts receivable; prepare inter-district invoices.
• Monitor outstanding receivables and follow up with treasurers.
• Prepare accounts payable/receivable reports for authorized personnel.
• Maintain financial records for reconciliation and reporting.
• Assist with audit readiness and compliance.

Connaissances

Accounts payable

Accounts receivable

Purchasing

Vendor management

Financial recordkeeping

Formation

Associate degree in accounting

Outils

Excel

Accounting software

Description du poste

SAU 23 North Haverhill is seeking an Accounts Payable/Receivable Clerk to manage AP/AR, purchasing, vendor relations, and financial recordkeeping in a collaborative educational finance environment in New Hampshire. Starting immediately, the role is full-time and reports to the Business Administrator.

Responsibilities include processing invoices, managing POs and requisitions, producing financial reports, and ensuring compliance with district procedures and deadlines.