Accounts Payable/Receivable Clerk - SAU (26-27)

SAU 23 North Haverhill; New Hampshire; On-site; USD 42,000 - 62,000; Full time

Job summary

SAU 23 North Haverhill is seeking an Accounts Payable/Receivable Clerk to manage AP/AR, purchasing, vendor relations, and financial recordkeeping in a collaborative educational finance environment in New Hampshire. Starting immediately, the role is full-time and reports to the Business Administrator.

Responsibilities include processing invoices, managing POs and requisitions, producing financial reports, and ensuring compliance with district procedures and deadlines.

Qualifications

• Associate degree in accounting or related field preferred.
• Experience in accounts payable/receivable, purchasing, bookkeeping or fund accounting preferred.
• Experience in school district or public-sector finance is desirable.
• Familiarity with purchase order systems, vendor management, and account reconciliation preferred.

Responsibilities

• Process vendor invoices with accurate data entry and proper coding.
• Reconcile invoices with POs, contracts, and documentation.
• Obtain and maintain W-9 forms for vendors.
• Prepare 1099 information for applicable vendors by deadlines.
• Review purchase requisitions for accuracy and authorization.
• Create and distribute purchase orders timely.
• Maintain and adjust POs as needed for changes.
• Reconcile POs with invoices and resolve discrepancies.
• Encumber budget funds for expenditures and track finances.
• Communicate with staff, vendors and stakeholders about purchasing, invoicing and payments.
• Record and monitor accounts receivable; prepare inter-district invoices.
• Monitor outstanding receivables and follow up with treasurers.
• Prepare accounts payable/receivable reports for authorized personnel.
• Maintain financial records for reconciliation and reporting.
• Assist with audit readiness and compliance.

Skills

Accounts payable

Accounts receivable

Purchasing

Vendor management

Financial recordkeeping

Education

Associate degree in accounting

Tools

Excel

Accounting software

Job description

Accounts Payable/Receivable Clerk - SAU (26-27)

SAU 23 North Haverhill SAU #23 - North Haverhill, New Hampshire Open in Google Maps

Job Details

Job ID: 5977731
Application Deadline: Posted until filled
Posted: Oct 30, 2026 12:00 AM (UTC)
Starting Date: Immediately

Job Description

Job Description: Accounts Payable/Receivable Clerk

Reports To: Business Administrator
Position Type: Full-Time

Position Summary: The Accounts Payable/Receivable Clerk is responsible for coordinating and maintaining the organization’s accounts payable, accounts receivable, purchasing, vendor management, and financial recordkeeping functions. This position ensures that invoices, purchase orders, requisitions, contracts, and payments are processed accurately and in a timely manner while maintaining compliance with established financial procedures, budget requirements, and applicable reporting regulations.

The position works closely with vendors, school district treasurers, school board members, internal departments, auditors, and other stakeholders to support efficient financial operations and accurate reporting across school districts.

Qualifications

Education and Experience:

• Associate degree in accounting, business administration, finance, or a related field preferred; equivalent relevant work experience may be considered.
• Previous experience in accounts payable, accounts receivable, purchasing, bookkeeping, or fund accounting preferred.
• Experience working in a school district, educational cooperative, municipal organization, or public-sector finance office is desirable.
• Experience with purchase order systems, financial reporting, vendor management, and account reconciliation is preferred.

Performance Responsibilities

1. 1. Accounts Payable and Invoice Processing
   • Process vendor invoices through accurate and timely data entry, ensuring appropriate account coding and application of available discounts.
   • Reconcile vendor invoices against purchase orders, contracts, and supporting documentation to verify accuracy and authorization.
   • Obtain, collect, and maintain completed W-9 forms for all applicable vendors in accordance with established procedures.
   • Prepare, print, and distribute Form 1099 information to applicable vendors in accordance with federal reporting requirements and established deadlines.
2. 2. Purchasing and Purchase Order Administration
   • Review and monitor all purchase requisitions to ensure accuracy, completeness, appropriate authorization, and compliance with purchasing procedures.
   • Create, issue, and distribute purchase orders in a timely manner.
   • Maintain, update, and adjust purchase orders as necessary to reflect changes in quantities, pricing, funding, or purchasing requirements.
   • Reconcile purchase orders with vendor invoices and resolve discrepancies in coordination with the appropriate personnel.
   • Encumber budget funds for recurring expenditures and other authorized purchases to support accurate budget tracking and financial accountability.
   • Communicate with staff, vendors and other stakeholders regarding purchasing requests, order status, invoice processing, and payment matters.
3. 3. Accounts Receivable and Financial Reporting
   • Record, monitor, and maintain accounts receivable transactions, supporting documentation, and accounts receivable schedules.
   • Prepare and issue invoices for inter-district billing and other authorized charges.
   • Monitor outstanding receivables and communicate with school district treasurers regarding account balances, billing discrepancies, collections, and payment status.
   • Prepare accounts payable and accounts receivable reports as requested by authorized personnel.
   • Maintain accurate financial records and supporting documentation to facilitate reconciliation, reporting, and financial review.
   • Research and resolve discrepancies involving receivables, billing, payments, and account balances.
   • Assist with financial reporting and reconciliation activities to ensure accurate and timely information is available for decision-making.
4. 4. School Board and District Administration
   • Prepare financial manifests and supporting documentation for submission to each school district's school board, in accordance with established procedures and deadlines.
   • Provide timely financial information and documentation to support district-level accounting and administrative requirements.
   • Coordinate with relevant personnel to ensure financial transactions and supporting records are processed consistently across school districts.
5. 5. Credit Card Administration
   • Administer district-issued credit cards in accordance with established policies and procedures.
   • Monitor credit card transactions and collect receipts, invoices, and supporting documentation from cardholders.
   • Reconcile credit card statements with individual transactions, invoices, receipts, and applicable accounting records.
   • Investigate and resolve discrepancies, missing documentation, and questionable or unsubstantiated charges.
   • Communicate with cardholders, vendors, and district personnel regarding credit card transactions and documentation requirements.
   • Maintain accurate credit card records and ensure transactions are properly documented and processed for payment.
6. 6. Audit and Compliance Support
   • Assist internal and external auditors by providing requested financial records, invoices, purchase orders, contracts, reconciliations, and supporting documentation.
   • Respond to audit requests in a timely and organized manner.
   • Research financial transactions and explain or document discrepancies as needed.
   • Maintain records and procedures that support compliance with applicable accounting standards, tax reporting requirements, purchasing policies, and financial controls.
   • Support the preparation of schedules, reconciliations, and other documentation required for annual audits and financial reviews.

Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of accounts payable and accounts receivable procedures, purchasing practices, and basic accounting principles.
• Strong attention to detail and a high degree of accuracy in financial data entry and recordkeeping.
• Ability to review, reconcile, and resolve discrepancies involving invoices, purchase orders, credit card statements, and financial accounts.
• Proficiency in Microsoft Office applications, particularly Excel, and the ability to learn and use accounting, purchasing, and financial management software.
• Strong organizational, time-management, and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment when handling financial and vendor information.
• Ability to manage multiple priorities independently while meeting deadlines and maintaining accurate documentation.

Working Relationships

This position works collaboratively with:

• Vendors and suppliers
• Internal departments and purchasing personnel
• Credit card holders and transportation personnel
• Internal and external auditors

Physical Requirements for the Position

• Sitting: Sitting in an office chair for extended periods of time
• Lifting and Carrying: Occasional lifting, carrying, pushing, or pulling of light objects weighing up to 50 pounds (such as files, laptops, or small office supplies).
• Fine Manipulation & Keyboarding: Continuous use of hands and fingers for typing, mouse control, and handling paper or office equipment.
• Visual Acuity: Close visual acuity (working within 20 inches) required for reading computer screens, documents, and spreadsheets.
• Communication: Clear speaking and normal hearing ability for in-person conversations, phone calls, and virtual meetings.
• Mobility: Occasional short walks to the printer, restroom, breakroom, or-meeting rooms, with frequent bending, stretching, or reaching at or below shoulder level.

Position Type: Full-time

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Taryn Noonan-Johnson , Business Administrator
• 2975 Dartmouth College Highway
• North Haverhill, New Hampshire 03774-4535
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]