School Enrollment and Administrative Services Coordinator

AOD

Grosse Pointe Woods (MI)

On-site

USD 25,000 - 33,000

Full time

15 hours ago

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Job summary

Our Lady Star of the Sea School in Grosse Pointe Woods, MI, is seeking a School Enrollment & Administrative Coordinator who is organized, personable, and detail-oriented, to support students and families.

The role involves coordinating the admissions/enrollment process via FACTS, maintaining accurate records, handling incidental billing, and providing admin support to the Principal and staff. Strong technology skills and confidentiality are essential.

Qualifications

Strong interpersonal, communication, and organizational skills.
Excellent attention to detail and ability to manage multiple responsibilities.
Proficient in Microsoft Word and Excel.
Comfortable using Google Workspace/platforms.
Strong computer and technology skills, with the ability and willingness to become proficient in FACTS Management.
Ability to work independently while collaborating effectively with the Principal and school staff.
Passion for working with children and supporting families.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Willingness to complete all required Archdiocese of Detroit employee requirements, including but not limited to: Protecting God’s Children training; background checks and fingerprinting; employment documentation and training; compliance with policies.

Responsibilities

Communicate regularly and professionally with parents, prospective families, students, and visitors
Coordinate the admissions and enrollment process using FACTS Student Management
Maintain accurate student and family information within FACTS Management
Manage incidental billing and related account information
Interface with contracted equipment and service vendors
Provide administrative support to the Principal and school staff as needed
Assist with student health needs during the school day
Support the daily operations of the school office and contribute to a welcoming and organized environment for students and families
Maintain confidentiality of student, family, and school information

Skills

Interpersonal skills

Organizational skills

Attention to detail

Microsoft Word

Microsoft Excel

Confidentiality

Independent work

Tools

FACTS Management

Google Workspace

Job description

Questions regarding job postings listed under a parish and school job should be directed to the appropriate parish or school. AOD Human Resources is not responsible for the hiring of parish and school employees.

Position: School Enrollment and Administrative Services Coordinator Location: Grosse Pointe Woods, MI Job Id: 5567 # of Openings: 0

Our Lady Star of the Sea School is seeking a School Enrollment & Administrative Coordinator who is organized, personable, detail-oriented, and passionate about supporting students and families. The ideal candidate will be comfortable working in a fast paced school environment and will demonstrate strong communication, organizational, and technology skills.

Key Responsibilities

Communicate regularly and professionally with parents, prospective families, students, and visitors
Coordinate the admissions and enrollment process using FACTS Student Management
Maintain accurate student and family information within FACTS Management
Manage incidental billing and related account information
Interface with contracted equipment and service vendors
Provide administrative support to the Principal and school staff as needed
Assist with student health needs during the school day
Support the daily operations of the school office and contribute to a welcoming and organized environment for students and families
Maintain confidentiality of student, family, and school information

Qualifications & Requirements

Strong interpersonal, communication, and organizational skills
Excellent attention to detail and ability to manage multiple responsibilities
Proficient in Microsoft Word and Excel
Comfortable using Google Workspace/platforms
Strong computer and technology skills, with the ability and willingness to become proficient in FACTS Management
Ability to work independently while collaborating effectively with the Principal and school staff
Passion for working with children and supporting families
Ability to maintain confidentiality and exercise discretion when handling sensitive information
Willingness to complete all required Archdiocese of Detroit employee requirements, including but not limited to:
- Protecting God's Children training
- Required employee background checks and fingerprinting
- Required employment documentation and training
- Compliance with Archdiocese of Detroit policies and procedures

Position & Schedule

Full-Time, Hourly Position

Hours will be recorded and maintained by the employee through the Paycor system and reviewed by the Principal.

School Year: Monday–Friday, 7:30 a.m.–3:30 p.m.

Additional Hours: Occasional additional hours are required for school events, including but not limited to Back-to-School Night, Open House, and Parent-Teacher Conferences.

Summer Schedule: Summer hours will vary based on the needs of the school and will be discussed and determined in consultation with the Principal. Summer hours will include time worked during June, July, and August in preparation for the upcoming school year.

Human Resources 12 State Street, Detroit, MI 48226-1823 hr@aod.org
313-237-5947

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Archdiocese of Detroit

12 State Street
Detroit, MI 48226-1823
313-237-5800