School District Payroll Expert

Central Office; Nags Head (NC); On-site; USD 50,000 - 65,000; Full time

Job summary

Dare County Schools Central Office in Nags Head, North Carolina seeks a Payroll Specialist to provide accurate and timely payroll services for the district, including processing, records, deductions, timekeeping, reporting, and compliance with federal, state, and local requirements.

The role requires attention to detail, strong knowledge of payroll principles, and the ability to work with Human Resources, administrators, and finance staff to coordinate hires, changes, and year-end reporting.

Qualifications

• High School Diploma and two years of experience in payroll, accounting, bookkeeping, human resources, or an administrative office environment.
• Experience processing payroll, maintaining employee records, or working with financial information preferred.
• School finance or public-sector payroll experience preferred.
• Experience using payroll, timekeeping, accounting, or financial management software preferred.
• Training or experience using Microsoft Office and Google Workspace preferred.

Responsibilities

• Processes regular and supplemental payrolls accurately and timely in accordance with established payroll schedules and district procedures.
• Reviews and verifies employee time and attendance records, including regular hours, overtime, leave, supplements, stipends, and other compensation.
• Maintains accurate payroll records and employee pay information, including salary changes, deductions, direct deposits, tax information.
• Reviews personnel and payroll documentation for accuracy, completeness, appropriate authorization, and compliance with district policies and procedures.
• Processes and maintains employee payroll deductions including tax withholdings, garnishments, voluntary deductions, and other authorized deductions.
• Coordinates with Human Resources and school and department administrators regarding new hires, transfers, separations, salary changes, leave, stipends, supplements, and other actions affecting payroll.
• Monitors payroll-related changes and ensures that approved personnel actions are accurately reflected in the payroll system.
• Performs payroll reconciliations and verifies payroll expenditures, deductions, and employer contributions for accuracy.
• Prepares and submits required payroll reports, including retirement, health insurance, tax, and other federal, state, and local payroll reports.
• Assists with the preparation and reconciliation of year-end payroll reporting, including W-2s, 1099s, and other required tax and payroll documents.
• Responds to employee questions regarding paychecks, deductions, direct deposits, leave balances, tax withholdings, and other payroll-related matters and provides appropriate assistance or guidance.
• Maintains confidentiality and security of employee payroll and personal information in accordance with applicable laws, regulations, and district policies.
• Assists with payroll-related audits by compiling reports, providing supporting documentation, researching transactions, and responding to auditor questions.
• Maintains appropriate payroll records and documentation in accordance with district records retention requirements.
• Assists with the development, implementation, and improvement of payroll procedures and internal controls.
• Provides training and guidance to school and department personnel regarding timekeeping, payroll procedures, deadlines, and required documentation.
• Performs other duties as assigned by the Director of Finance.

Skills

Payroll principles

Timekeeping & deductions

Confidentiality & data protection

Payroll software usage

MS Office & Google Workspace

Education

High School Diploma

Associate Degree preferred

Tools

Microsoft Office

Google Workspace

Payroll software

Job description

Dare County Schools Central Office in Nags Head, North Carolina seeks a Payroll Specialist to provide accurate and timely payroll services for the district, including processing, records, deductions, timekeeping, reporting, and compliance with federal, state, and local requirements.

The role requires attention to detail, strong knowledge of payroll principles, and the ability to work with Human Resources, administrators, and finance staff to coordinate hires, changes, and year-end reporting.