School Clerk

District130; Illinois; On-site; USD 20,377 - 29,022; Part time

Benefits offered by this job

Ten sick days allotted per year

Employee assistance program

Job summary

A local school district in Illinois is seeking a School Clerk to provide clerical support in the Early Childhood Program. Responsibilities include managing communications, coordinating activities, and supporting the principal with administrative tasks. Candidates should exhibit strong organizational skills and proficiency in Microsoft Office. Starting pay is $17.93 per hour with limited benefits offered.

Qualifications

• One to two years’ experience as a secretary preferred.
• Ability to positively react to change productively.
• Flexibility to work alone or with others.

Responsibilities

• Inventory Child and Adult Care Food Program (CACFP) snacks.
• Order and cancel snacks based on inventory needs.
• Create a calendar of events for the Early Childhood Program.

Skills

Effective communication

Proficiency in Microsoft Office

Organizational skills

Bilingual (Spanish)

Education

High School Diploma or equivalent

Graduate of a recognized program of secretarial studies

Tools

Microsoft Word

Microsoft Excel

PowerSchool

Penelope (B-3 Data system)

Job description

Openings as of 11/23/2025

School Clerk JobID: 1965

Date Posted: 11/4/2025

Date Available: 12/16/2025

Position Type: Support Staff/ School Clerk

Location: Horace Mann School

Job Summary

The school clerk performs a wide variety of clerical and secretarial duties to organize, coordinate and schedule activities related to the Early Childhood Program. The school clerk assists the principal and the Director of Early Childhood in administrative tasks necessary for an efficient and effective office/program. The school clerk coordinates communications between administrators, District and site personnel, parents, students and the community.

Qualifications

• High School Diploma or equivalent required.
• Graduate of a recognized program of secretarial studies preferred.
• One to two years’ experience as a secretary preferred.
• Ability to effectively communicate verbally and in writing with staff, parents, and the public in a clear, articulate, and courteous manner.
• Demonstrated proficiency using Microsoft Office programs, such as Word and Excel, other school-related software, and Google Suite applications.
• Demonstrated proficiency in office related tasks such as typing, filing, and organization.
• Ability to positively react to change productively and handle additional tasks as assigned.
• Flexibility to work alone or with others in a wide variety of circumstances.
• Ability to work cooperatively and effectively with students, parents/guardians, staff, administrators, and the public.
• Bilingual (Spanish) preferred.

Primary Responsibilities

• Inventories Child and Adult Care Food Program (CACFP) snacks.
• Orders and cancels snacks based on inventory needs.
• Distributes snacks daily to teachers during the morning and afternoon sessions.
• Generates CACFP Meal Participation Record Forms for each teacher per session.
• Reviews student files to ensure compliance.
• Assists in enrolling students entering the program during quarterly screenings.
• Manages the clerical aspects of the screening process.
• Enrolls and updates data for Birth to Three (B-3) families in the program in PowerSchool.
• Cross checks enrollment in PowerSchool and Penelope (B-3 Data system).
• Creates a calendar of events for the Early Childhood Program.
• Documents attendance of parents at B-3 playgroups.
• Manages the Parent Lending Library for B-3 parents.
• Inventories books and supplies for the B-3 program.
• Places, receives and closes out orders for B-3 program.
• Submits the Illinois State Board of Education Parent Outcomes and Parent Questionnaires for the B-3 program.

Salary and Benefits

• Starting hourly pay of $17.93 per hour.
• Ten sick days allotted per year.
• Employee assistance program offered to employees and their immediate family members.
• Health benefits and vacation time are not provided for this position.

Working Conditions

• Work Hours: 8:00 a.m. to 3:30 p.m.
• 10 ½ month position: August to mid-June.
• This position requires regular travel between Horace Mann and Greenwood Schools.

Postings current as of 11/23/2025 1:39:53 PM CST.