School Business Administrator

William M Davies Jr. Career and Technical High School; Lincoln (RI); On-site; USD 90,000 - 105,000; Full time

Job summary

William M Davies Jr. Career and Technical High School in Lincoln, RI seeks a School Business Administrator. This state-employee position oversees budgeting, procurement, payroll, and financial reporting across state and local funds.

The candidate will supervise the main/central office and ensure compliant grant administration and insurance processes. Minimum five years of managerial finance experience and a BA in business administration are required; RI certification eligibility is preferred.

Qualifications

• Bachelor's degree in Business Administration with accounting/finance emphasis.
• RI School Business Administrator certification or eligibility required.
• Minimum five years in managerial roles related to budgeting and financial reporting.

Responsibilities

• Support budget preparation for multiple funding sources.
• Provide financial data summaries for budget status updates.
• Supervise main/central office business office.
• Process purchase requisitions to generate POs.
• Code expenditures by funding source and department.
• Prepare journal entries for general ledger accuracy.
• Oversee grants applications and financial reporting (Title I, II, IDEA, etc).
• Supervise payroll for bi-weekly wages and stipends.
• Prepare annual insurance policy applications and renewals.
• Coordinate records retention per RI standards.
• Oversee spend authorizations and travel expense reports.
• Fulfill other duties as assigned.

Skills

Budget management

Staff supervision

Financial reporting

Budget preparation

Communication skills

Collaboration

Deadline-driven

Office/main office operations

Education

Bachelor's Degree in Business Administration (accounting/finance)

RI School Business Administrator certification

Tools

Microsoft Office Suite

Google Docs

ERP/Workday

BFM budget management system

Accelegrants

Job description

William M Davies Jr. Career and Technical High School Wm M. Davies, Jr. Career and Technical High School - Lincoln, Rhode Island Open in Google Maps

School Business Administrator

William M Davies Jr. Career and Technical High School Wm M. Davies, Jr. Career and Technical High School - Lincoln, Rhode Island Open in Google Maps

This job is also posted in Rhode Island State DOE Consortium Job Board

Job Details

Job ID: 5931164

Application Deadline: Posted until filled

Posted: Sep 17, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Davies Career and Technical High School in Lincoln, Rhode Island is a state school that prepares students with a technical skill set and training they can carry to future careers. Over 90% of graduates leave Davies with industry certification, with students choosing from across nine different career areas: Automotive Careers, Electrical, Machine Technology, Pre-Engineering, Cybersecurity, Biomanufacturing Technology, Education , Health Careers, Hospitality Careers, Graphics & Interactive Media. By providing hands-on training and career preparation, we not only help our students discover new passions, we help ensure each Davies graduate has the academic background and technical skills needed for future success.

Davies is now hiring an Associate School Business Administrator!

As a State of Rhode Island employee, you would be offered an array of benefits including benefits (medical, dental & vision), life insurance, personal time, sick time, deferred compensation, legal coverage, etc...

Qualifications

• Must hold or be eligible for a RI School Business Administrator certification
• Demonstrated knowledge of school budgeting, purchasing & procurements, salary and benefits costing, and preparation of varied financial reports

Essential Duties and Responsibilities (other duties may be assigned)

• Support the Assistant Director with budget preparation for state, local, categorical, capital and grants funding sources
• Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request
• Supervise the main office/central office business office
• Process purchase requisitions required to generate purchase orders.
• Determine the expenditure coding for financial transactions to ensure accurate capture of expenditures by funding source, line item and department
• Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions
• Oversee Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and other grants)
• Supervise and provide support for the payroll preparation for bi-weekly payments of wages, stipends, clubs, extra-curricular, and all other wage types
• Generate required Uniform Chart of Accounts (UCOA) reporting file
• Fulfill the R.I.D.E. School Food Director role in addition to preparing Federal reimbursement claiming for the student meals programs under the policies, rules and regulations governing National School Breakfast, Lunch and Child and Adult Care Food Program (CACFP)
• Oversee the administration of the Student Activities Fund, ensuring that all deposits and expenditures are properly recorded, and that monthly bank reconciliations are performed
• Prepare annual applications necessary for the maintenance and renewal of the school’s insurance policy coverages, including obtaining a Student Accident Insurance carrier
• Coordinate the records retention processes on an annual basis in accordance with State of RI records retention policies
• Supervise the creation of spend authorizations and travel expense reports
• Fulfill all other related duties as assigned

Skills Required

• Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail
• Proficiency in, or ability to become proficient in: Accelegrants, ERP/Workday, BFM budget management system, and other systems as may be implemented by the State for its agencies
• Strong verbal and written communications skills
• Demonstrated ability to support, lead and guide staff members
• Embrace and demonstrate collaboration and teamwork
• Meet deadlines involving multiple concurrent tasks within time constraints
• Must possess the ability and desire to be directly involved in a varied, wide range of duties involved in main office/central office operations

Physical Demands

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Work environment consists of offices, classrooms, ramps, and the ability to move throughout the facility and surrounding outside grounds; sometimes to other buildings. The noise level in this environment may be loud, depending upon the activity level during the day and the location

Education and Experience Requirements

• Minimum requirement: Bachelor's Degree in Business Administration, with a concentration in accounting or finance, or a substantially similar degree to be deemed qualified to obtain a RI Department of Education issued School Business Administrator certification
• Minimum of five (5) years’ experience in managerial and supervisory roles (preferred) directly related to purchasing and procurements, budget creation, general ledger accounting and recording, financial reporting, as well as overall main office & central office duties within a school environment
• Possession of any combination of education and experience that shall be substantially equivalent to the above education and experience

Terms of Employment

Compensation is annual salary, and is a required 12-month employment position. The successful candidate will be hired as a non-union, non-classified employee as defined by the State of Rhode Island employee classification system, and will be a state employee

Benefits: Align to the State of Rhode Island healthcare plans and other benefits in accordance with the standards afforded to non-union, non-classified employees of the State of Rhode Island

Work year: Year-round

Workweek: 35 Hours

Position Type: Full-time

Salary: $90,000 to $105,000 Per Year

Job Categories:

Administration > Business/Finance

Welcome to Wm M. Davies, Jr. Career and Technical High School

ABOUT DAVIES …William M. Davies, Jr. Career and Technical High School, located in Lincoln Rhode Island, is a local education agency (LEA) serving approximately 875 students. Students are predominantly from Central Falls, Lincoln, North Providence, Pawtucket, Providence and Smithfield, though students throughout the state of RI may apply to attend.Davies is a state-funded high school governed by an independent, business-led Board of Trustees. Students must take entrance examinations and apply for admission to Davies.Davies, a 4-year high school, offers both academic and career-focused programs, plus SkillsUSA membership and competitions, a comprehensive athletics program, and many other activities for students.After a ninth grade exploratory experience, students may choose programs in 9 different career-related areas. Current industry and academic standards guide decisions on curriculum and equipment.Technical programs: Automotive Careers, Biotechnology, Business Technology, Electrical/Renewable Energy, Pre-engineering, Graphic Design/Interactive Media, Health Careers, Hospitality, Machine Technology. Industry recognized certifications measure students’ proficiency in technical areas.Davies offers a standards-based, fully accredited 4-year academic program leading to a high school diploma, as well as comprehensive support services for identified students. Work based learning is an essential component of Davies comprehensive educational program. Davies graduates have many choices: go straight into well-paying jobs related to their