School Bookkeeper & Budget Controller

Sylvania; Santa Fe (NM); On-site; USD 38,000 - 48,000; Full time

Job summary

Sylvania in Santa Fe, NM is seeking a diligent Bookkeeper to manage deposits, purchasing, and financial records for school activities. The role requires handling multiple accounts, maintaining accurate balances, and ensuring compliance with district policies.

Strong organization and communication are essential for effective collaboration with staff and administration. Applicants should have a high school diploma or GED, some bookkeeping experience, and knowledge of purchasing procedures.

Qualifications

• High School diploma or GED is required.
• Experience as a bookkeeper or equivalent work desirable.
• Knowledge of basic office procedures.
• Demonstrated knowledge of purchasing procedures.
• Demonstrated knowledge and skill of computer function and operation.
• Ability to speak Spanish desirable.

Responsibilities

• Works cooperatively with colleagues, supervisors, and administrators.
• Demonstrates ethical behavior.
• Follows district policies and administrative rules and regulations.
• Follows District Code of Conduct policies.
• Maintains behavior appropriate to performing and accomplishing assigned duties.
• Maintains a suitable personal appearance as it relates to position.
• Collects all deposits from all teachers and clubs; receipts monies; enters deposit information into Visions system.
• Processes purchase orders for activity accounts; processes payments for all activity purchase orders using Visions.
• Verify and account for all supplies ordered ensuring they match the purchase order.
• Originates and accounts for Activity, Budget, and Booster purchase orders; reviews purchasing.
• Maintains all school site activity accounts and balances; informs teachers/clubs of balances.
• Prepares and processes monthly activity reports/bank reconciliation and submits to principal and Senior Accountant.
• Receives the school allocation budget from the business office and maintains operational balances throughout the year.
• Assists with general office duties (greeting parents, answering phones, making copies, coverage).
• Performs other job duties as assigned.

Skills

Bookkeeping

Purchasing procedures

Computer operation

Spanish (desirable)

Education

High School diploma or GED

Job description

Sylvania in Santa Fe, NM is seeking a diligent Bookkeeper to manage deposits, purchasing, and financial records for school activities. The role requires handling multiple accounts, maintaining accurate balances, and ensuring compliance with district policies.

Strong organization and communication are essential for effective collaboration with staff and administration. Applicants should have a high school diploma or GED, some bookkeeping experience, and knowledge of purchasing procedures.