SCHOOL BOOKKEEPER

Orange County Public Schools; Orlando (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Orange County Public Schools seeks a detail-oriented accounting/clerical professional to maintain site-based financial records and prepare payroll for teachers and staff. You will use district online systems to manage accounts, process POs, balance ledgers, and produce reports for audits.

The role requires a high school diploma or GED with at least 3 years in bookkeeping or clerical work, and strong data entry and customer service skills to support staff and administrators.

Qualifications

• High school diploma or GED; supplemented by minimum 3 years' bookkeeping or clerical experience or equivalent.
• Experience handling financial records and basic payroll tasks is preferred.
• Ability to learn and use district online financial systems.

Responsibilities

• Maintain site-based financial accounts and records; update data as needed.
• Prepare payroll for teachers and staff using online systems.
• Process purchase orders and verify budget availability.
• Balance accounts and generate monthly financial reports for audits.
• Prepare year-end financial documentation for principal and auditors.
• Respond to staff and stakeholder inquiries in a timely manner.
• Assist with certificates, deposits, and report preparation for events.

Skills

Customer service

Data entry

Bookkeeping

Payroll processing

Education

High school diploma or GED

Tools

Online accounting system

Job description

Salary Schedule

Under direct supervision, the purpose of the position is to perform school-based duties associated with updating and maintaining site based financial accounts and records, as well as preparing payroll for teachers and staff. Employees in this classification function at a routine clerical/accounting level capacity and produce various reports for audit and administration, as well as providing general office support. Performs related work as directed.

Examples Of Essential Functions

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.

Collects and verifies monies received from staff, faculty, and students; collects and verifies monies received from parents and outside agencies; prepares daily deposits; posts deposits and returns official receipts to depositor.

Collects requests for purchase orders; verifies availability before submitting request for administrative approval; enters purchase orders for both budget and internal account funds via on-line system.

Matches invoices to purchase orders and remits payment to vendor upon confirmation of receipt of order; checks in and distributes merchandise and supplies received from vendors and the county warehouse.

Balances accounts against monthly bank statements and prepares numerous monthly financial reports for principal and auditing department.

Records, enters, and prepares payroll for faculty via on-line system; records, enters, and prepares payroll for substitute teachers, lunchroom, and custodial personnel via on-line system.

Collects all documentation in the form of book receipts, monies collected forms, and department balances for end of the year report; prepares end of the year report and closes books; submits report to principal and internal auditor.

Instructs teachers in the required paperwork for fundraisers and prepares reports upon completion; coordinates and handles ticket sales for special events and athletics department.

Orders and coordinates buses for field trips via on-line system.

Prepares and files certificates of absences for teachers and staff; maintains filing system for audit.

Reports, compiles, and maintains records of worker compensation accidents.

Maintains accounts for grants and special projects via on-line system.

Sorts and distributes incoming mail; prepares outgoing mail with necessary postage.

Maintains inventory of office supplies; purchases and stores office supplies for all office personnel and administration.

Records journal entries of funds spent for budget; helps establish budget for departments, teams, and administration.

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.

Responsible for timely and accurate information they maintain as part of their job responsibilities.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Marginal Functions

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as directed.

Minimum Training And Experience

High school diploma or GED; supplemented by minimum three (3) years previous experience and/or training that includes bookkeeping or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

PERFORMANCE APTITUDES

Data Utilization

Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction

Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning

Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning

Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.