Registrar

Orange County Public Schools; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Orange County Public Schools seeks a dedicated school-based registrar to manage student registrations and withdrawals for elementary schools, maintain up-to-date cumulative folders, and ensure accurate immunization records.

The role includes processing transfers, updating student information in the system, and assisting in government funding (FTE) reporting, while providing courteous service to parents, staff, and district personnel.

Qualifications

• High school diploma or GED and 2 years of clerical or secretarial experience.
• Experience with data entry and office software.
• Ability to manage student records and government reports with accuracy.

Responsibilities

• Responds to internal and external customers in a timely, courteous manner representing OCPS.
• Registers kindergarten and new students for Elementary School; prepares registration packets.
• Processes paperwork for student transfers between schools.
• Prepares and maintains cumulative folders for each student in the Elementary School.
• Inputs and updates student information into the system; maintains current immunization records.
• Monitors attendance records and notifies the Social Worker of issues; assists in ESOL/ESE scheduling for government reports.

Skills

Data entry

Customer service

Record keeping

Clerical work

Education

High school diploma or GED

Tools

Word processing

Database

Spreadsheets

Job description

Compensation

Salary Schedule

Overview

Under general supervision, the purpose of this position is to perform school-based duties associated with registering and withdrawing students to and from Elementary Schools. Position is also responsible for grade changes and keeping accurate records for the bi-annual government funding (FTE) reports.

Responsibilities and Qualifications

EXAMPLES OF ESSENTIAL FUNCTIONS

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Prepares registration packets, meets with parents and registers kindergarten and new students for Elementary School.
• Processes paperwork for student transfers from Elementary to Middle School within and outside the school district.
• Meets with parents and students to prepare paperwork to withdraw students from school.
• Inputs and updates student information into the computer to compile student records and current immunization records.
• Prepares and maintains an up-to-date cumulative folder for every student in the Elementary School.
• Monitors and tracks attendance record sheets to determine if a pattern of truancy exists and notifies the school Social Worker of problems.
• Prepares FTE (government) reports accounting for every student and their schedule and closely monitors ESOL and ESE student schedules. This may involve distributing printouts to and from teachers and administrators in order to keep computer files accurate for FTE.
• May maintain a filing system for attendance records and general school files.
• Answers the telephone; takes messages; provides information and assistance to district personnel and the public; relays calls to appropriate personnel.
• Maintains a professional atmosphere in the main office; greets and assists staff, students, and visitors; answers questions for staff, parents, students, and others.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, postage machine, or fax.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

MINIMUM TRAINING AND EXPERIENCE

High school diploma or GED; supplemented by two (2) years of previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

PERFORMANCE APTITUDES

Data Utilization

Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction

Requires the ability provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning

Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning

Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.

ADA COMPLIANCE

Physical Ability

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.