School Benefits Coordinator

CITY OF WESTFIELD MA; Westfield (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

City of Westfield is seeking a School Benefits Coordinator in the Personnel Department to assist in benefits administration and the general management of employee records for city and Westfield Public Schools staff. The role emphasizes helping employees enroll in and understand benefits, maintaining data, processing billings, and safeguarding confidentiality.

The successful candidate will hold an associates or bachelor’s degree in public administration, benefits administration or HR, with

Qualifications

• Associates degree in public administration, benefits administration, human resources management, or related field with no less than three years of responsible related work experience or bachelor’s degree with some related work experience.
• A combination of education and experience which provides requisite knowledge, skills and abilities to perform the essential functions of the job will be considered.

Responsibilities

• Coordinates and processes benefits administration, including retirement benefits, health and dental insurance, life insurance, deferred compensation, flexible spending, OBRA and other voluntary benefits.
• Implements new benefit programs; arranges and conducts employee information presentations and enrollments.
• Calculates and inputs benefit data into the City’s database and reviews monthly audits for accuracy, ensuring proper pay deductions.
• Works with the Westfield Public Schools HR Office to ensure accuracy and communication of new hire and benefits information.
• Acts as main contact for benefit and training aspects of employment for both school and city employees; coordinates benefit knowledge and training fairs.

Skills

People skills

Data handling

Confidentiality

Office software

Education

Associates degree or Bachelor's degree in related field

Tools

HR/payroll databases

Word processing

Spreadsheets

Job description

PERSONAL SERVICES AGREEMENT

General Statement Of Duties And Responsibilities

This administrative position is responsible for assisting in the oversight of employment practices and the general management of employee benefits. This position is more narrowly responsible for assisting employees with enrolling in and understanding benefits, maintaining employee data bases, assisting with insurance billings and maintaining employee files. This position requires strong skills in dealing with people and data in an objective manner. Incumbent must be able to relate to employees and understand their problems yet possess the ability to remain impartial.

CITY OF WESTFIELD

PERSONNEL DEPARTMENT

School Benefits Coordinator

PERSONAL SERVICES AGREEMENT

General Statement Of Duties And Responsibilities

This administrative position is responsible for assisting in the oversight of employment practices and the general management of employee benefits. This position is more narrowly responsible for assisting employees with enrolling in and understanding benefits, maintaining employee data bases, assisting with insurance billings and maintaining employee files. This position requires strong skills in dealing with people and data in an objective manner. Incumbent must be able to relate to employees and understand their problems yet possess the ability to remain impartial.

Supervision

Works under the direction of the Assistant Personnel Director and/or Personnel Director.

Responsibilities

• Coordinates and processes benefits administration, which include, but are not limited to, retirement benefits, health and dental insurance, life insurance, deferred compensation, flexible spending, OBRA and all other voluntary benefits. This position is required to assist with City side employee benefit administration but is intended to focus on benefit administration for the Westfield Public Schools employees.
• Implements new benefit programs; arranges and conducts employee information presentations and enrollments.
• Calculates and inputs benefit data into the City’s database in a timely manner and reviews monthly audits for accuracy, initiating any required changes in a timely manner and assists in ensuring proper pay deductions are made for corresponding employee benefits.
• Works in conjunction with the Westfield Public Schools Human Resources Office to ensure accuracy and communication of new hire and benefits related information.
• Acts as point of contact in Personnel office regarding benefit and training aspects of employment for both school and city employees, including, but not limited to, acting as main contact with benefit organizations, orchestrating benefit knowledge and training fairs, and answering general pertinent municipal and public questions.
• Meets with new employees and/or retirees to explain and coordinate entitlement to and selection of fringe benefit plans; prepares enrollment forms or otherwise assures proper enrollment for such benefits; coordinates activities regarding employee fringe benefits with appropriate offices.
• Compiles operational statistics and gathers other benefits or trainings related data as required.
• Assists with maintenance, generating and annual filing of necessary reports to the Director and/or any other department or non-municipal agency.
• Assists in all general Personnel Department work matters; assures accuracy, compliance and strict confidentiality of Personnel Department data and information; work may include, but is not limited to, accumulating and/or disseminating general personnel information. Updates the Personnel/Employee Benefits website with necessary information.
• Responsible for reconciling, finalizing and submitting deduction reports through the MTRS enrollment data base for school employees; coordinating directly with MTRS as needed.
• Will perform any other duties as assigned by the Personnel Director or designee.

Education And Experience

Associates degree in public administration, benefits administration, human resources management, or other related field with no less than three years of responsible related work experience or bachelor’s degree in such a field of study with some related work experience. A combination of education and experience which provides requisite knowledge, skills and abilities to perform the essential functions of the job will be considered.

Additional Requirements

• Ability to interact in a positive and effective manner with personnel at all levels of authority.
• Ability to maintain strict confidentiality and compliance with all HIPPA requirements.
• Ability to communicate clearly and concisely, both in writing and orally.
• Ability to collect, input, analyze and evaluate complex data, to create and test hypothetical models and to prepare reports and make recommendations; ability to orally defend the results.
• Ability to work with mathematical concepts such as probability and statistical inference; to apply percentages, rations and similar mathematical concepts to practical situations.
• Working knowledge of use of integrated human resource/payroll databases; working knowledge of use of word processing and computer spreadsheet software.
• Ability to operate standard office equipment including personal computers with keyboard in the performance of duties.

Physical Skills

PHYSICAL, MOTOR, AND VISUAL SKILLS

Work is generally conducted within Municipal Building, where Employee is required to report. Ability to travel throughout the office and within the Municipal Building is necessary. Work is largely sedentary in nature, with occasional lifting of up to 25 pounds with some pulling and pushing or reaching above, generally of desk and file drawers. Frequent use of hands to operate keyboards and telephones, and other office equipment.

Motor Skills

The work requires motor skills for activities such as keyboarding, filing, moving objects and using a variety of office equipment.

Visual Skills

Visual demands require routinely reading documents for general understanding and analytical purposes.

The City of Westfield is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Position Type

Full-time, 35 hours per week

Equal Opportunity Employer

The City of Westfield is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.