School-Based Intake Specialist

Christian Family Solutions; Town of Germantown (WI); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Life insurance

401(k) plan with employer match

Paid time off

Job summary

Christian Family Solutions seeks a School-Based Intake Specialist to manage client intake and admissions within our School-Based Counseling Partnership Program.

You will coordinate referrals, assess client needs, and work with therapists, school representatives, and referral partners to ensure smooth transitions and compassionate service. The role is full-time, largely remote with occasional on-site at Germantown, WI, and comes with a full benefits package.

Qualifications

• Bachelor's degree in Psychology, Social Work, Human Services, Education, or related field.
• Three years of experience in behavioral health, social services, or school-based services, intake coordination, or related field.
• Ability to maintain confidentiality and communicate with clients and families.

Responsibilities

• Oversee client intake and admission process.
• Coordinate referrals and liaison with therapists, school staff, and referral partners.
• Schedule admissions and support discharge processes.

Skills

Communication skills

Empathy

Organization

Education

Bachelor's degree in Psychology, Social Work, Human Services, Education, or related field

Job description

Description

At Christian Family Solutions, we are committed to healing and helping people in need with the same excellence and unconditional love that Jesus Christ demonstrated in His ministry. It is our goal to help clients feel welcomed, safe, and supported within our family of care. When someone is called to a career with a strong sense of purpose, it’s more than a job. It’s a vocation.

What you will be doing

We are seeking a School-Based Intake Specialist to provide services within our School-Based Counseling Partnership Program. In this role, you will oversee the client intake and admission process, serving as the primary point of contact for students, families, and referral partners. You will work closely with therapists, school representatives, social workers, and Christian Family Solutions team members to coordinate referrals, assess client needs and eligibility for services, and ensure each situation is handled with compassion, professionalism, and efficiency.

In this role, you will also facilitate the scheduling of admissions, support smooth transitions into services, and coordinate appropriate discharge processes when services conclude. Your ability to build relationships, communicate effectively, and manage multiple priorities will help ensure positive referral outcomes and an exceptional experience for the clients and schools we serve.

This is a full-time position working 40 hours per week. Following the initial training period, the role will primarily be remote; however, occasional on-site attendance at our corporate office in Germantown, WI, will be required for meetings, training sessions, and other business needs. This position is eligible for our full benefits package including health, dental, and vision insurance; short- and long-term disability; life insurance; a 401(k) plan with employer match; and paid time off (PTO).

Why work for Christian Family Solutions?

At Christian Family Solutions, you have the opportunity to work with a well-trained and equipped staff who are able to safely navigate their way through the mental health field. You will receive on-the-job training to ensure that you, too, are well-trained and equipped for this role. If you are motivated to assist clients in a comfortable, supportive, and Christ-centered atmosphere with a strong Christian Mission and Core Values , we want you to be a part of our team.

Requirements

• Bachelor degree in Psychology, Social Work, Human Services, Education, or related field preferred. In lieu of a bachelor's degree, a minimum of three years of progressively responsible experience in behavioral health, social services, school-based services, case management, intake coordination, customer service, or a related field will be considered.
• Minimum of two years' experience in a clinical or health care setting with considerable client contact preferred.
• Ability to understand and respond to client needs when in a crisis or in a less than optimum state of health.
• Exceptional attention to detail in order to review patient's medical history and refer accordingly.
• Ability to converse with people during moments of trauma or crisis.
• Strong listening and communication skills. Ability to communicate with clients, families and other clinical staff.
• A high degree of responsibility to maintain confidentiality.
• Experience in insurance procedures in a health care setting is preferred.
• Member in good standing with a WELS/ELS church preferred.
• Demonstrated strong written and verbal communications skills.
• Knowledge of medical terminology preferred.
• Familiarity of managed care environment, procedures and clinical criteria.
• Basic knowledge of the reimbursement system process.