School Athletic Director (ESP)

Chicago Public Schools; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Chicago Public Schools is seeking a School Athletic Director to lead a comprehensive high school athletics program. The role reports to the Principal and Executive Director, Sports Administration, and focuses on implementing policies, equity, and student-athlete success across schools.

The position covers administration, budgeting, scheduling, safety planning, event coordination, and community engagement to ensure rigorous and equitable athletic opportunities for all students.

Responsibilities

• Administers the extracurricular athletic programs, activities, and events
• Maintains files and records required by policy, regulation , law and best practice (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)
• Responds to requests for information (From OSA, IHSA, FOIA, Title IX, Law Office, colleges for recruiting, press releases)
• Implements board policies and advises the administration on regulatory matters related to athletics
• Assesses department needs through consultation with students , staff and parents (equipment, budgeting, transportation, upgrades to venues, technology)
• Evaluates the extracurricular athletic programs and engages in long-term planning (adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)
• Develops and updates handbooks, brochures and policy manuals in alignment with OSA and other District policies and procedures; Develops and places into operation appropriate rules and regulations governing the conduct of athletic activities
• Informs the school community about extracurricular athletic programs (through websites, emails, media, and social media)
• Stays current on research, issues, and regulations related to athletic programs (academic, racial, gender, and socio-economic issues in sports)
• Develops, implements, and maintains a grade check system for student athletes
• Maintains and ensures that all eligibility reports and list of participation are submitted on a weekly basis
• Develops and updates team schedules on all school platforms for public viewing
• Oversees transportation for all team travel
• Develops a school safety plan for every home venue
• Oversees the implementation of the insurance program covering school athletes
• Complete incident reports for minor to traumatic injuries
• Organizes , plans and coordinates departmental awards including recognition of alumn i, former coaches and staff
• Coordinates athletic public or special events. (Homecoming, Senior days, Award Ceremonies Fundraisers)
• Monitors and supports academic performance of student-athletes
• Oversees Individual Study Plan (ISP) process for academically at-risk student-athletes
• Develops academic support mechanisms for benefit of student-athletes including but not limited to study hall, advising, postsecondary guidance, etc.
• Directs and coordinates the fiscal operations within the department in consultation with the principal and in alignment OSA and other District policies, guidelines, and procedures
• Supports the principal in athletics-related fiscal planning and making recommendations to the principal on athletics budgets, purchases, and capital improvements and contract agreements related to athletics
• Assists in preparing, monitoring, and managing the athletics budget and implementing the school system budget; Coordinates department purchasing
• Recommends capital improvements and negotiated contract agreements
• Formulates specifications to be incorporated into contracts and bids
• Serves as a consultant in the selection of supplies and materials
• Supervises all ticket sales and fund-raising events of the athletic programs
• Administers the receipt and disbursement of student activity funds
• Assists OSA with hiring and payment of coaching staff
• Supervises and guides the planning and execution of all parent volunteer organizations
• Creates the schedules for all operations and activities within the departments
• Issues timely announcements of up-coming events and deadlines
• Schedules and pays officials, athletic trainers, ticket takers, announcers, clock operators and police for supervision of home contests
• Hire, schedule and supervise lifeguards for all aquatic sports; Coordinate time

Job description

School Athletic Director (ESP)

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students - student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

Reporting to the Principal and under the direction of the Executive Director, Sports Administration, the School Athletic Director plays a critical role in overseeing the development and implementation of a comprehensive high school athletics program.

Responsibilities

• Administers the extracurricular athletic programs, activities, and events
• Maintains files and records required by policy, regulation , law and best practice (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)
• Responds to requests for information (From OSA, IHSA, FOIA, Title IX, Law Office, colleges for recruiting, press releases)
• Implements board policies and advises the administration on regulatory matters related to athletics
• Assesses department needs through consultation with students , staff and parents (equipment, budgeting, transportation, upgrades to venues, technology)
• Evaluates the ext r acurricular athletic programs and engages i n long-term planning (adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)
• Develops and updates handbooks, brochures and policy manuals in alignment with OSA and other District policies and procedures; Develops and places into operation appropriate rules and regulations governing the conduct of athletic activities
• Informs the school community about extracurricular athletic programs (through websites, emails, media, and social media)
• Stays current on research, issues, and regulations related to athletic programs (academic, racial, gender, and socio-economic issues in sports)
• Develops, implements, and maintains a grade check system for student athletes
• Maintains and ensures that all eligibility reports and list of participation are submitted on a weekly basis
• Develops and updates team schedules on all school platforms for public viewing
• Oversees transportation for all team travel
• Develops a school safety plan for every home venue
• Oversees the implementation of the insurance program covering sc h ool athletes
• Complete incident reports for minor to traumatic injuries
• Organizes , plans and coordinates departmental awards including recognition of alumn i, former coaches and staff
• Coordinates athletic public or special events. (Homecoming, Senior days, Award Ceremonies Fundraisers)
• Monitors and supports academic performance of student-athletes
• Oversees Individual Study Plan (ISP) process for academically at-risk student-athletes
• Develops academic support mechanisms for benefit of student-athletes including but not limited to study hall, advising, postsecondary guidance, etc.
• Directs and coordinates the fiscal operations within the department in consultation with the principal and in alignment OSA and other District policies, guidelines, and procedures
• Supports the principal in athletics-related fiscal planning and making recommendations to the principal on athletics budgets, purchases, and capital improvements and contract agreements related to athletics
• Assists in preparing, monitoring, and managing the athletics budget and implementing the school system budget; Coordinates department purchasing
• Recommends capital improvements and negotiated contract agreements
• Formulates specifications to be incorporated into contracts and bids
• Serves as a consultant in the selection of supplies and materials
• Supervises all ticket sales and fund-raising events of the athletic programs
• Administers the receipt and disbursement of student activity funds
• Assists OSA with hiring and payment of coaching staff
• Supervises and guides the planning and execution of all parent volunteer organizations
• Creates the schedules for all operations and activities within the departments
• Issues timely announcements of up-coming events and deadlines
• Schedules and pays officials, athletic trainers, ticket takers, announcers, clock operators and police for supervision of home contests
• Hire, schedule and supervise lifeguards for all aquatic sports; Coordinate time