School Administrative Secretary & Payroll Coordinator

Hillsborough County Public Schools; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Hillsborough County Public Schools' Mort Elementary in Tampa, Florida is seeking a Secretary 4 to serve as the principal's office manager and handle clerical, payroll, and bookkeeping duties for the school site.

The role requires supervision of clerical staff, maintenance of personnel and financial records, and coordination of purchasing, payroll, and audits in accordance with district policies. Strong organizational and communication skills are essential for daily operations.

Qualifications

• Two years of secretarial, clerical, and bookkeeping experience.
• Supervisory experience preferred.
• One year of required experience in accounting or bookkeeping.
• Ability to independently follow district policies.
• Strong organizational and communication skills.

Responsibilities

• Serves as office manager and secretary for school principal.
• Prepares payroll and maintains school personnel records.
• Manages substitute personnel.
• Maintains school financial records and internal controls.
• Processes and monitors purchase orders and supplies.
• Receives and distributes all supplies and textbooks.
• Answers telephones and handles messages.
• Distributes and maintains building keys.
• Opens and distributes mail.
• Performs other duties as assigned.

Skills

Secretarial skills

Bookkeeping

Payroll processing

Office management

Education

High school diploma

Secretarial certificate

Tools

Excel

Accounting software

Job description

Hillsborough County Public Schools' Mort Elementary in Tampa, Florida is seeking a Secretary 4 to serve as the principal's office manager and handle clerical, payroll, and bookkeeping duties for the school site.

The role requires supervision of clerical staff, maintenance of personnel and financial records, and coordination of purchasing, payroll, and audits in accordance with district policies. Strong organizational and communication skills are essential for daily operations.