School Administrative & Bookkeeping Specialist

School Administrative Unit 16; Exeter (NH); On-site; USD 42,000 - 62,000; Full time

Job summary

Exeter High School, part of Exeter SAU 16, seeks an Administrative Assistant/Bookkeeper to support payroll, budgeting, and daily office tasks under the principal's supervision. This is a full-time, year-round position with a schedule from 7:00 AM to 3:30 PM.

Responsibilities include weekly payroll preparation, timecard verification, petty cash management, student activity funds, budget data entry, attendance records, referee/coach payroll, and procurement workflows.

Qualifications

• High School diploma or equivalent.
• Prior successful clerical/bookkeeping experience preferred.
• Ability to perform arithmetic operations and use computers and software (Word, Excel).
• Ability to maintain confidentiality and work with diverse groups.

Responsibilities

• Prepares weekly payroll for staff and substitutes; checks electronic timecards for accuracy. Completes timesheets, scans, and submits payroll to central office weekly.
• Monitors petty cash, reimbursing for small purchases and replenishing money as needed.
• Manages Student Activity Funds by making deposits, preparing checks, entering interest, processing credit card payments, and keeping track of all funds.
• Assists Principal with the yearly budget. Discusses each account line and determines if any changes are needed. Completes data entry for budget.
• Monitors attendance. Enters absences and tardies with appropriate approvals, and makes changes as needed in the system.
• Completes payroll for referees/coaches. Produces checks for non-employees.
• Prepareswork agreements for extra duties and submits stipend requests at least twice a year, or as needed, to central office. Prepares other documents for payments when necessary.
• Manages purchase orders by reviewing requisitions, submitting requisitions, placing orders, and processing "ok to pays".

Skills

Payroll

Bookkeeping

Excel

Word

Confidentiality

Communication

Arithmetic

Teamwork

Education

High School diploma or equivalent

Tools

MS Office

Word

Excel

Job description

Exeter High School, part of Exeter SAU 16, seeks an Administrative Assistant/Bookkeeper to support payroll, budgeting, and daily office tasks under the principal's supervision. This is a full-time, year-round position with a schedule from 7:00 AM to 3:30 PM.

Responsibilities include weekly payroll preparation, timecard verification, petty cash management, student activity funds, budget data entry, attendance records, referee/coach payroll, and procurement workflows.