School Administrative Assistant - Village East Elementary School

Cherry Creek Careers; Colorado; On-site; USD 36,000 - 52,000; Full time

Job summary

Cherry Creek Careers is seeking a School Administrative Assistant in Colorado. Under the direction of a School Assistant Principal, you will perform clerical and administrative tasks, manage daily operations and help staff with reports and correspondence.

The role involves coordinating meetings, maintaining files, preparing documents, and supporting budgeting and inventory tasks. Strong communication and organizational skills are essential for success.

Qualifications

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Two (2) years of administrative assistant/clerical experience
• Intermediate knowledge of office equipment such as telephones, copiers, fax machines, email, etc.
• Intermediate knowledge of Microsoft Office
• Intermediate interpersonal relations skills
• Intermediate verbal and written communication skills
• Intermediate organizational skills
• Ability to operate common office equipment
• Ability to work alone and with others
• Ability to write routine reports and correspondence
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Responsibilities

• Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions.
• Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserve facilities, and record and transcribe minutes of meetings.
• Draft and/or type letters, memorandums, reports, and related materials. Compose and type routine correspondence. Work on special projects as needed.
• Conduct research and compile and type statistical reports.
• Organize and maintain file system including student records and related documents.
• Operate word processing equipment to store, edit, format, print, and revise documents.
• Read, route, and respond to incoming mail; prepare outgoing mail and emails.
• Order and maintain supplies/inventory; may assist with budget monitoring.
• Perform other duties as assigned or requested.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Independent and collaborative work

Attention to detail

Reading and interpreting documents

Education

High School Equivalency (HSE) diploma

Education beyond high school (preferred)

Tools

Microsoft Office

Job description

Job Title: School Administrative Assistant

FLSA Exemption Status: Non-Exempt

Classification Group: Educational Office Professionals

Supervising Position: School Assistant Principal

Pay Plan: Educational Support Personnel

Pay Range: Range 08

Last Updated: 12/16/2025

Pay Information

Benefits Information

JOB SUMMARY

Under the direction of a School Assistant Principal, perform a variety of clerical and administrative tasks and may provide functional guidance to clerical employees. May compile special periodic reports and compose non-routine correspondence. Typically involves some project work. Work on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 1. Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. Frequency: Daily Percentage of Time: 20%
• 2. Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. Frequency: Daily Percentage of Time: 20%
• 3. Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed. Frequency: Daily Percentage of Time: 15%
• 4. Conduct research and compile and type statistical reports. Frequency: Daily Percentage of Time: 15%
• 5. Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records. Frequency: Daily Percentage of Time: 10%
• 6. Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. Frequency: Daily Percentage of Time: 5%
• 7. Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. Frequency: Daily Percentage of Time: 5%
• 8. Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. May complete basic monitoring of a department budget. Frequency: Weekly Percentage of Time: 5%
• 9. Perform other duties as assigned or requested. Frequency: Daily Percentage of Time: 5%
• TOTAL 100%

REPORTING RELATIONSHIPS

This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Two (2) years of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
• Intermediate knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Intermediate knowledge of common office application software
• Intermediate knowledge of Microsoft Office
• Intermediate interpersonal relations skills
• Intermediate verbal and written communication skills
• Intermediate organizational skills
• Ability to operate common office equipment
• Ability to work alone and with others
• Ability to write routine reports and correspondence
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• Light work strength level (lifting or carrying up to 25 pounds)
• Works both indoors and outdoors
• Typically a moderate noise level
• Work location is subject to change to meet the requirements of the organization
• Sedentary work
• Frequent bending and reaching
• Occasional lifting, pulling, and pushing
• Occasional standing and walking
• Manual dexterity to operate a computer keyboard
• Repetitive motions
• Visual concentration and depth perception
• Eye/hand coordination (e.g., typing, ten key)
• Speaking and hearing
• Concentrated reading/writing/mathematics
• Exposure to outdoor weather conditions
• Normal school district environment

DESIRED QUALIFICATIONS

• Education and/or training beyond high school
• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement