Scholarship and Program Coordinator, University Advancement

Towson University; Towson (MD); On-site; USD 70,000 - 95,000; Full time

Job summary

Towson University is seeking a Scholarship Program Administrator to oversee the Towson University Foundation scholarship program, review donor agreements, audit funds, and ensure compliance with policies. The role involves monitoring scholarships, ensuring awards align with donor expectations, and coordinating training for campus users.

The position also includes preparing financial and stewardship reports, partnering with colleagues on fund balances, and supporting audit inquiries from external

Qualifications

• Bachelor's degree and two years of related experience.
• Exceptional organizational, interpersonal, verbal, written and analytical skills.
• Strong computer skills and familiarity with fundraising and/or relationship management databases.
• Detail-oriented, able to work independently, have excellent follow-through and planning abilities; must be able to manage deadlines.
• Experience with Blackbaud Award Management (AcademicWorks), Ellucian Advance, and Blackbaud Financial Edge NXT preferred.

Responsibilities

• Provide oversight of the Towson University Foundation (TUF) scholarship program by reviewing donor agreements, auditing documentation of existing scholarship funds to ensure all donor agreements conform to related ethical and legal aspects of TUF policy.
• Monitor active scholarship accounts to ensure the scholarships are awarded within established guidelines and in accordance with donor agreements.
• Tailor individualized on-site training sessions for new and existing users throughout campus; develop training aids to facilitate learning; liaise with vendor support to utilize best practices.

Skills

Organizational skills

Interpersonal skills

Verbal communication

Written communication

Analytical skills

Detail-oriented

Planning abilities

Deadline management

Education

Bachelor's degree

Tools

Blackbaud Award Management

Ellucian Advance

Blackbaud Financial Edge NXT

Job description

Responsibilities and Duties

• Provide oversight of the Towson University Foundation (TUF) scholarship program by reviewing donor agreements, auditing documentation of existing scholarship funds to ensure all donor agreements conform to related ethical and legal aspects of TUF policy. Monitor active scholarship accounts to ensure the scholarships are awarded within established guidelines and in accordance with donor agreements.

• Without oversight, assesses the scholarship process and software needs and tailors individualized on-site training sessions for new and existing users throughout campus; develops training aids to facilitate learning; liaise with vendor support to utilize best practices; gathers feedback from trainees after each session to further enhance skills.

• Prepare statistical, financial and stewardship reports to assist in and for the promotion of utilizing available funds. Partner with campus colleagues to review projects balances and spending. Produce ad hoc reports as requested.

• Respond to questions from campus colleagues and students regarding scholarships and project balances as well as compliance violations of policies, procedures or other standards by recommending and participating in investigative procedures.

• Perform ongoing in-depth review and monitoring of grant expenditures to ensure compliance with foundation grant agreements. The budgets associated with these grants are complex, each in their own way, and require careful attention to detail and direct communication with campus colleagues. Additionally, provides input as part of the gift agreement review team, helping to assess donor requested spending criteria to make sure we can properly steward and implement the gift before we accept it.

• Responsible for final submission of private financial awards to the Office of Financial Aid. Utilize strong database management skills to extract and manipulate data from scholarship management system so that it can be mapped such that the Office of Financial Aid can easily import the scholarship data into their financial aid system.

• Responsible for providing answers to detailed questions regarding scholarships and grants posed by the Foundation's external auditors during the audit of the TUF financial statements.

Qualifications and Skills

Minimum Qualifications:

• Bachelor's degree and two years of related experience.

Candidate must possess exceptional organizational, interpersonal, verbal, written and analytical skills; strong computer skills and familiarity with fundraising and/or relationship management databases; and must be detail-oriented, able to work independently, have excellent follow-through and planning abilities; must be able to manage deadlines.

Preferred Qualifications:

• Experience with Blackbaud Award Management (AcademicWorks), Ellucian Advance, and Blackbaud Financial Edge NXT, as well as knowledge of university fundraising and stewardship practices.

Organization: University Advancement Division

Job Posting: Nov 2, 2026