PROGRAM MANAGER-SON SCHOLARSHIPS

University of Alabama, Birmingham; Birmingham (AL); On-site; USD 45,000 - 74,000; Full time

Job summary

University of Alabama at Birmingham (UAB) is seeking a Program Manager for SON Scholarships to oversee gift accounts, donor records, and awarding processes.

The role requires collaboration with multiple offices, excellent communication, and meticulous project management to support the School’s educational mission.

Qualifications

• Bachelor's degree in a related field with five years of related experience.
• Experience in scholarship management or donor relations preferred.
• Strong communication and highly organized.

Responsibilities

• Ensure compliance with scholarship gift processes and maintain donor records.
• Coordinate scholarship awarding criteria and track awards.
• Prepare agendas for bi-annual meetings on spending strategies.
• Liaise with Corporate and Foundation Relations to track grants.
• Manage a database of active scholarships, donors, and prospects.
• Coordinate the School's Scholarship Luncheon including budgets and logistics.
• Distribute 300+ thank-you notes and engage with scholars.

Skills

Computer skills

Multi-tasking

Team collaboration

Strong communication

Organizational skills

Education

Bachelor's degree

5+ years experience

Job description

Job Description - PROGRAM MANAGER-SON SCHOLARSHIPS (T240325)

PROGRAM MANAGER-SON SCHOLARSHIPS - ( T240325 )

Description

Position Summary

To direct financial and administrative operations to ensure compliance with UAB scholarship gift agreements, awarding processes, gift acceptance policies, and stewardship requirements. To maintain the integrity of all scholarship‑specific gift accounts and donor records. To show excellent customer service, relationship‑building, sound judgment, strong communication, problem‑solving, planning, project management, attention to detail, and effective time management in a positive, diplomatic, and confidential manner. To work closely with the Dean’s Office; the School’s Offices of Scholarships and Other Student Funding, Student Success, and Financial Affairs; the Central Advancement Office; and UAB Financial Affairs. To interact with scholarship donors, students, board members, prospects, external partners, vendors, and faculty to support the School’s educational mission.

Essential Accountabilities:

1. Works with the School’s financial officers to ensure compliance with UAB and SON scholarship‑gift processes; creates new scholarship gift accounts; monitors spending and balances; notifies benefitting programs of gifts and pledges; tracks pledge payments to endowed scholarships and submit for Board of Trustee approval when ready.
2. Informs the Office of Scholarships and Other Student Funding of new scholarships and awarding criteria; ensures donor intent is met; identifies scholarships needing attention; coordinates scholarship committees; maintains accurate records of recipients.
3. Coordinates and prepares agendas for bi‑annual meetings to review progress and discuss scholarship spending strategies aligned with School priorities.
4. Serves as liaison to Central Advancement’s Office of Corporate and Foundation Relations to coordinate and track scholarship‑specific philanthropic grants from pre‑award clearance through post‑award spending and reporting; works with the Director of Corporate and Foundation Relations, SDOD, and Director of Community Engagement and Board Relations to meet all deadlines and reporting requirements.
5. Oversees and maintains a database of active scholarships, criteria, donors, and prospects; ensures scholarship flyers are accurate and updated; provides Advancement Communications with current donor‑contact data for centralized communications.
6. Works with University Events and the SDOD to plan and manage the School’s annual Scholarship Luncheon, including budgets, program content, agendas, messaging, logistics, scripts, attendance lists, and donor profiles; assists with financial approvals, vendor contracts, and payment processing; coordinates student speakers with faculty and Student Success; collaborates with Strategic Communications on invitations and event collateral.
7. Manages distribution of 300+ student thank‑you notes multiple times per year; meets with scholarship students to review scholarship information and edit messages; organizes thank‑you note workshops; collaborates with marketing to capture student stories, videos, and photos; prepares thank‑you note packets.
8. Provides Advancement Communications with information, reports, data, photos, summaries, and edits for personalized stewardship and impact reports; supports high‑level donor stewardship with Central Advancement and the SDOD, including coordination of the Lettie Pate Whitehead Scholars’ Cohort.
9. Works with Annual Giving to provide scholarship student names and oversee edits to letters and solicitation materials; assist SDOD/ADOD with scholarship agreements and routing; ensure donor proclamations are written, framed, and presented; maintains current scholarship listings and donor recognition on the School’s website and signage.
10. Performs other duties as assigned.

Knowledge/Skills/Abilities:

• Ability to operate personal computer and related software
• Ability to multi-task
• Ability to work as part of a team
• Strong written and verbal communication skills
• Organizational skills

Salary Pay Range:

$45,395 - $73,770

Qualifications

Bachelor's degree in a related field and five (5) years of related experience. Work experience may NOT substitute for education requirement.

About UAB:

UAB provides a comprehensive benefits package, including health coverage, competitive retirement options, wellness programs, and a wide range of employee perks designed to support you both at work and at home. You can explore the full benefits overview here: https://www.uab.edu/humanresources/home/benefits

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

340000000 School of Nursing Dean's Office

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite