Scholarship and Financial Aid Manager

Morehouse School of Medicine

Atlanta (GA)

On-site

USD 68,000 - 83,000

Full time

5 days ago

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Job summary

Morehouse School of Medicine seeks a Financial Aid and Scholarship Manager to administer institutional and private scholarships, award and disburse funds, and ensure compliance with federal and state regulations. The role manages workflows in the Banner system and serves as the primary contact for external scholarships.

The ideal candidate has a Bachelor’s degree and 3+ years in student financial aid, with ERP experience and DOE access readiness.

Qualifications

Bachelor’s degree from a regionally accredited college or university with 3 years in student financial aid.
Experience with ERP systems in processing financial aid.
Ability to obtain approval for access to the U.S. DOE Financial Aid websites.

Responsibilities

Provide financial aid advising to prospective and current students and parents.
Manage scholarship awards and disburse funds; track eligibility and packaging.
Audit financial aid data and verify information with supporting documents.
Coordinate external scholarship checks and awards with donor terms.
Assist in Direct Loan processing and reporting.
Maintain and update electronic workflows for the Financial Aid Banner System.

Skills

Financial aid counseling

ERP systems

DOE access

Education

Bachelor’s Degree

Tools

Banner Financial Aid

Excel

Word processing

Job description

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders. We exist to: Improve the health and well‑being of individuals and communities; Increase the diversity of the health professional and scientific workforce; Address primary health care through programs in education, research and service;With emphasis on people of color and the under‑served urban and rural populations in Georgia, the nation and the world. At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number

Posting Number NONAC3818

Job Title

Job Title Scholarship and Financial Aid Manager

Position Title

Position Title Scholarship and Financial Aid Manager

Position Type

Position Type Non‑Faculty

Number of vacancies

Number of vacancies 1

Salary Up to $75,000

Position Summary

Under the supervision of the Director of Student Fiscal Affairs, the Financial Aid and Scholarship Manager will assist and support the Office of Student Fiscal Affairs with the administration of Institutional and private scholarship funding. The individual will assume a level of responsibility to ensure the office complies with federal, state, institutional, and scholarship regulations in the administration of all financial aid programs and services. Serve as primary contact and coordinator for all Institutional and external scholarships. Award and disburse funds, track, and monitor student eligibility. The Financial Aid and Scholarship Manager will also aid in the modification and documentation of electronic workflows/business processes for the Financial Aid Banner System. This includes, but is not limited to, system testing, developing, and updating queries, data groups, and tables.

Minimum Qualifications

Bachelor’s Degree from a regionally accredited college or university and three years of relevant experience in student financial aid related to financial aid counseling, eligibility determination, need analysis, verification, and packaging requirements
Experience with ERP systems in processing financial aid
Must be able to obtain approval for access to the U.S. DOE Financial Aid websites

Preferred Qualifications

Student financial aid counseling experience preferred, as well as knowledge of personal computers.
Excellent organizational, interpersonal, and communication skills.

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non‑discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

ESSENTIAL DUTIES

Excellent communication skills, customer service, and organizational skills
Compiles and analyzes data; maintains monthly statistical data reports for all scholarships
Provide financial aid advising services to prospective and current students and parents, covering all aspects of the financial aid process.
Responsible for handling sensitive and confidential financial data for students and parents
Provide customer service, communication, and manage data for all scholarship awards
Responsible for formulating both individualized correspondence and form letters in response to students’ inquiries regarding all aspects of the scholarship and financial aid process
Interacts with various departments to provide scholarship and financial aid information about award processing issues.
Serve as back‑up or transmit student loan data to various lenders/ DOE , and provide electronic receipt and return of loan data and funds
Review the accuracy of financial aid data and verify information with supporting documents documentation
Assist with Direct Loan processing (check and validate accuracy of federal and private loans certification/ processing/ payments)
Review financial aid and packaging awards, and update student accounts with scholarship awards and tracking data.
Assist in coordinating, awarding, and processing of federal, state, institutional, and external student aid programs, including grants, scholarships, and loans
Assist in the implementation of the SAPP financial aid and academic process electronic process
Troubleshoot/correct missing information
Assist in the resolution of any direct loan and/or private aid issues (i.e., ISIR records, MPN , entrance/exit counseling)
Other duties as assigned by the Director
Monitor enrollment during drop/add periods and adjust budgets and financial aid awards accordingly to avoid overawards.
Serve as primary contact for processing external scholarship checks and awards.
Work closely with Institutional Advancement to apply scholarship funds based on each donor’s terms and conditions.
Educate scholarship recipients on the financial aid process, policies, and procedures that may result in adverse decisions should they not meet scholarship requirements.
Responsible for the decision‑making process (in conjunction with the Director) that requires initiative and judgment related to financial aid and scholarship processing.
Assist in Staff training.

REQUIREMENTS

High standards of excellence and meticulous attention to detail
A proactive and engaged individual with a desire to grow and learn
Articulate with strong written and oral communication skills
Motivated and enthusiastic with a commitment to succeed
Ability to work independently and in groups
Knowledge and experience using Microsoft Office applications, with strong MS Word and Excel skills
Possess a thorough working knowledge of federal, state, and institutional regulations governing the award and disbursement of financial aid, and analyze applications and related data sent to Student Fiscal Affairs
Ability to oversee multiple projects and meet strict deadlines
Must be able to interpret federal and state financial aid rules and regulations
Ability to research regulatory information and resolve complex financial questions
Must be able to process information with a high level of accuracy and prioritize job duties

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you comfortable working on-site? (Open Ended Question)
* What is your highest level of completed education?
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- EdD, MD, PhD, DrPH, JD
* Describe your current or previous experience with Banner Financial Aid and Electronic Loan processing. (Open Ended Question)
* How many years of prior experience do you have using an ERP system (i.e. Banner, PeopleSoft, etc.)?
- less than one year
- 1 - 2 years experience
- 2 - 3 years experience
- 3+ years experience
* How many years of experience do you have in Financial Aid?
- 1 - 2 years of experience
- 2 - 3 years of experience
- 3 - 5 years of experience
- 5+ years of experience
* Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered. (Open Ended Question)