Department Administrator

Morehouse School Of Medicine

Atlanta (GA)

On-site

USD 100,000 - 140,000

Full time

32 hours ago

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Job summary

Morehouse School of Medicine seeks a Department Administrator to lead administrative, financial, HR, and operational functions within a department. You will work with the chair and senior leaders to ensure effective resource management and support for faculty, staff, and students in education, research, and clinical missions.

The role requires oversight of budgets, grants, contracts, and space, with a focus on compliance, reporting, and strategic planning.

Qualifications

Bachelor’s degree required; advanced degree preferred for leadership roles.
Minimum 5–7 years of progressively responsible administrative experience in academic medicine or healthcare.
Demonstrated financial acumen in budgeting, forecasting, and reporting.
Strong interpersonal, communication, and collaboration skills across leadership levels.
Experience in faculty affairs, HR, and compliance with policies and procedures.

Responsibilities

Oversee department budgets, financial reporting, and proformas.
Manage faculty and staff HR activities including recruitment and onboarding.
Coordinate faculty appointment, promotion, and tenure processes.
Support clinical operations, educational programs, and accreditation standards.
Ensure compliance with internal controls, policies, and regulatory requirements.

Skills

Leadership

Communication skills

Financial analysis

Budget management

Supervisory experience

Education

Bachelor’s degree

Master’s degree preferred

Tools

Excel

Banner ERP

Job description

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Position Information

About MSM

Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

Improve the health and well‑being of individuals and communities;
Increase the diversity of the health professional and scientific workforce;
Address primary health care through programs in education, research and service;
With emphasis on people of color and the under‑served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM!

Posting Number

Posting Number NONAC3804

Job Title

Job Title Department Administrator

Position Title

Position Title Department Administrator

Position Type

Position Type Non‑Faculty

Position Summary

The Department Administrator oversees a department’s administrative, financial, human resources, operational, and academic support functions within the Morehouse School of Medicine (MSM). Working closely with the department chair and school leadership, the administrator ensures effective management of departmental resources and supports faculty, staff, and students in advancing the department’s education, research, and clinical missions. This role has a matrixed reporting relationship to the Department Chair and the AVP of Academic Financial Services.

Primary Responsibilities:

Financial and Budget Management:

Develop, manage, and monitor the department’s annual operating and capital budgets in coordination with the MSM finance offices.
Oversee department funds, including clinical revenue, grants, contracts, endowments, and other sources.
Directs and supervises the activities of the administrative staff in areas including requisitions and purchasing.
Run and manage department P&L, proformas, and reconciliations.
Provide financial reports, forecasts, and analyses to the department chair and leadership for informed decision‑making.
Responsibly steward and optimize the use of funds and monitor financial health to accomplish the mission of the department or unit.
Ensure compliance with institutional and sponsor financial policies and regulations.

Human Resources and Faculty Affairs:

Manage faculty and staff human resources activities, including recruitment, onboarding, compensation, performance management, and professional development.
Coordinate faculty appointment, promotion, and tenure processes with the Office of Faculty Affairs and Development (OFAD).
Collaborate with MSM HR and OFAD on contracts, compensation, and employee relations issues.
Facilitate the faculty compensation plan data analytics and other academic survey‑related data.
Ensure adherence to university policies, labor laws, and best practices in employee relations.
Responsible for providing guidance and training to staff and faculty to ensure compliance with internal controls, policies and procedures, and processes of the institution and external entities.

Clinical Operations Support:

Collaborate with MHC and health system partners to support clinical operations, faculty practice plans, and patient care initiatives.
Provide strategic oversight for educational programs, including residency, fellowship, and medical student training.
Ensure educational program accreditation and compliance with ACGME and LCME standards.
Support clinical faculty in aligning academic and clinical responsibilities.

Research and Grant Administration:

Oversee research portfolio, including pre‑award grant submission processes and post‑award management.
Coordinate research space, resources, and administrative support for principal investigators (PIs).
Ensure compliance with grant and contract guidelines and support principal investigators (PIs) in meeting research goals.
Collaborate with research administration offices for timely submissions, reporting, and financial oversight.

Educational Program Administration:

Support administration of educational programs, including medical student education and continuing medical education (CME).
Oversee coordination of course schedules, teaching assignments, and evaluations.
Ensure compliance with accreditation standards and institutional policies.

Facilities, Space, and Resource Management

Oversee departmental facilities, including office, laboratory, and clinical space utilization.
Coordinate space planning, renovations, and maintenance with facilities teams.
Manage equipment, IT resources, and supply procurement.

Policy Compliance and Risk Management:

Ensure departmental compliance with MSM, hospitals, and regulatory agency policies.
Implement internal controls and risk management strategies.
Coordinate with compliance and legal teams as needed.

Administrative and Operations Leadership:

Provide comprehensive administrative management and leadership for all department operations, including clinical, academic, and research programs.
Serve as a strategic partner to the Department Chair, advising on organizational structure, resource allocation, and department priorities.
Manage internal communications to ensure alignment of department goals across faculty, staff, and trainees.
Develop, implement, and maintain administrative and operational policies and procedures.
Manage departmental workflow, communications, and organizational processes to ensure efficiency and compliance.
Supervise the finance and business operations manager and other finance or administrative staff to ensure their needs, work, and institutional requirements are met. This is done in collaboration with the unit leadership (Chairs, Center Directors, VPs, etc.), who have oversight responsibility with the Directors for work within their unit(s).
Represent the chair in administrative meetings and conferences. He/she must be a strategic thinker who can easily translate the vision to staff and faculty.

Knowledge, Skills and Abilities:

Strong leadership and organizational skills, with the ability to manage diverse teams and complex operations.
Excellent interpersonal and communication skills, with the ability to collaborate across multiple levels of leadership and external partners.
Proficiency in financial analysis, forecasting, and reporting.
Deep understanding of clinical operations, research administration, and academic affairs.
Knowledge of compliance, risk management, and healthcare regulations (e.g., HIPAA, IRB, ACGME).
Skilled finance and administrative professional with 10+ years of experience and a track record of success.
Ability to establish and cultivate effective relationships and teams with various levels of professionals.
Advanced knowledge of Excel and other Microsoft Office programs
Familiarity with Banner or other ERP systems.

Minimum Qualifications

Bachelor’s degree from a regionally accredited college or university is required.
Minimum of 5–7 years of progressively responsible administrative experience, preferably in academic medicine, higher education, healthcare, or research settings, with a minimum of five (5+) years in a supervisory role
Demonstrated financial acumen and financial skills for modeling, controls, and budget management.
Strong interpersonal and communicative skills and
Highly detail-oriented and executes with precision and accuracy.
Ability to convey and explain complex information in a simplified way to others and
Proficiency in multi-tasking, time management, and in establishing and organizing priorities; and
Experience in clinical practice operations, research administration, and educational program support.
Proven track record in budget development and financial management of department unit funding sources ranging from $10M to 50M

Preferred Qualifications

Master’s degree in business or healthcare administration from a regionally accredited college or university

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non‑discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

* What is your highest level of completed education?
- High School/GED
- Associate’s Degree
- Bachelor’s Degree
- Master’s Degree
- EdD, MD, PhD, DrPH, JD
* How many years of progressive experience do you have in finance and business operations?
- I have less than a year of progressive experience in finance and business operations or related work experience.
- I have 2-3 years of progressive experience in finance and business operations or related work experience
- I have between 4 and 6 years progressive experience in finance and business operations or related work experience
- I have 7 years or more of progressive experience in finance and business operations or related work experiece
* Please describe how this position fits in with your professional goals and objectives.
(Open Ended Question)
* Please provide detailed information regarding the largest operating budget you have managed within the last 5 years.
(Open Ended Question)
* How many direct reports have you most recently managed?
- I have not managed direct reports within the last 5 years.
- I have managed between 1 and 5 direct reports.
- I have managed between 6 and 10 direct reports.
- I have managed between 10 and 20 direct reports.
- I have managed over 21 direct reports.
* What is your date of availability?
(Open Ended Question)
* Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.
(Open Ended Question)