Scheduling Specialist Intern

California State University-Sacramento; Sacramento (CA); Sur place; USD 49 000 - 71 000; Plein temps

Résumé du poste

California State University-Sacramento is seeking a Scheduling Specialist Intern in the Space Management unit. This Administrative Trainee role operates under the Space Management Analyst and Manager, participating in a formal trainee program not to exceed 24 months.

The incumbent will learn scheduling for university facilities, assist with events, and develop customer service skills while handling front-line inquiries and administrative tasks in a professional environment.

Qualifications

• Must be familiar with and understand current social, political, economic, and scientific developments and trends.
• Ability to collect, compile, and organize data and prepare written reports or recommendations.
• Excellent communication and interpersonal skills for interaction with students, staff, and the public.
• Proficiency with MS Office/365 Suite (Outlook, Word, Excel, Teams).

Responsabilités

• Assist users with scheduling needs and learn scheduling software applications under guidance.
• Learn and apply scheduling procedures for state-owned university facilities.
• Provide front-line customer service support for Space Management operations.

Connaissances

Communication skills

Interpersonal skills

Office software

Data analysis

Formation

Four-year college degree

Outils

MS Office 365

Description du poste

Working Title

Scheduling Specialist Intern

Classification Title

Administrative Trainee

Posting Details

Priority Application Date: Thursday, October 8th @ 11:55pm PT (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Trainee is a trainee level appointment working under lead work direction of the Space Management Analyst (AA/S EX II) and with close supervision of the Space Management Manager. During the trainee period, which is not to exceed 24 months the Administrative Trainee participates in training to learn facilities scheduling and administrative operations support services for the Office of Space Management. As a trainee, this position studies and applies the principles and techniques of facilities scheduling, and all types of activities, meetings, and events in state-owned University facilities, while developing proficiency in providing customer service support for related functions. The incumbent serves as a front-line contact for Space Management, gains working knowledge of applicable University policies and scheduling procedures and develops skills in the complex administrative and clerical functions of the office. Under close guidance, the incumbent applies scheduling methods with increasing independence and undertakes more complex scheduling tasks as knowledge and skills increase.

FLSA

Non-Exempt (eligible for overtime compensation)

Anticipated Hiring Range

$4,367.00 per month (Step 1). Anticipated starting salary is at the entry of the classification salary range.

CSU Classification Salary Range

$4,367.00 per month (Step 1) - $6,362 per month (Step 20)

Salary Grade/Range

1

Recruitment Type

Temporary (1-Year Limited Duration. Possibility for an additional 1-year appointment based on funding and performance.)

Time Base

Full-Time

Work Hours

Monday to Friday, 8:00 am - 5:00 pm. Hours may vary based on department needs.

Department Information

Space Management is a unit of Facilities Management within the Division of Administration & Business Affairs. Space Management is delegated the authority and responsibility to govern space use and schedule academic and State-owned, controlled and operated campus space on behalf of Sacramento State. Space Management coordinates the use of University controlled facilities for classes, final examinations, and events and implements and communicates space use charges and terms and conditions. Space Management strives to be a professional, customer-focused, responsive and effective provider of space management services in a cooperative framework to best serve Sacramento State's mission and strategic priorities. To learn more about Space Management, visit: Space Management | Sacramento State

Minimum Qualifications

Familiarity with and understanding of current social, political, economic, and scientific developments and trends; working knowledge of methods and problems of organization, administration, and management; working knowledge of research techniques and simple statistics.

Ability to collect and compile a wide variety of standardized data; ability to identify and obtain information from outside resources; ability to reason logically, draw valid conclusions and make appropriate procedural recommendations; ability to read comprehensively; ability to participate effectively in conferences and interviews; ability to speak effectively and write in a clear, concise form; ability to establish and maintain cooperative working relationships with others.

and

Education

Equivalent to graduation from a four-year college or university.

Required Qualifications

• Equivalent to graduation from a four-year college or university in public administration, business administration, or a related field.
• Experience or coursework in administrative support, office operations, scheduling, or a related area, gained through academic, internship, or professional settings.
• Ability to collect, compile, and organize data or information and preparing written reports, summaries, or recommendations based on findings.
• Familiarity with and understanding of current social, political, economic, and scientific developments and trends; working knowledge of methods and problems of organization, administration, and management.
• Knowledge of research techniques and simple statistics, including the ability to collect and compile a wide variety of standardized data and make appropriate procedural recommendations.
• Proficient skills using office software packages, technology, and systems (e.g., MS Office/365 Suite (Outlook, Word, Excel, Teams, OneNote, etc.), Internet browsers, Adobe Acrobat, and Windows operating system).
• Excellent communication skills, including the ability to speak effectively, write in a clear and concise form, and participate effectively in conferences, meetings, and interviews.
• Excellent interpersonal skills with the ability to establish and maintain cooperative working relationships with faculty, administrators, staff, students, and the general public.
• Ability to identify and obtain information from outside resources; ability to reason logically, draw valid conclusions, and make appropriate procedural recommendations.
• Organizational, multi-tasking, and detail-oriented skills with the ability to prioritize and manage competing deadlines under close supervision.
• Ability to interpret and apply policies and procedures with guidance from supervisor and developing independence as experience increases.
• Ability to assist users with scheduling needs, learn scheduling software applications, and resolve associated issues under direction.
• Ability to perform business math, compile budgetary data, and assist with accurate projections as directed.
• Commitment to maintaining a welcoming and inclusive