Scheduling Senior Coordinator

Wexner Medical Center; Columbus (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

The Ohio State University Wexner Medical Center is seeking a Senior Scheduling Coordinator to provide non-medical support to patients and care teams. The role requires coordinating appointments, registrations, and related services with multiple software systems to ensure accurate information flows and timely scheduling.

You will work across services such as Surgery, Interventional Radiology, and Transplant Coordination, helping patients understand their healthcare journey while maintaining high

Qualifications

• High School diploma or GED required; vocational training may be required.
• 2 years of relevant experience required; 4-6 years preferred.
• Healthcare/revenue cycle experience and familiarity with scheduling systems is a plus.

Responsibilities

• Coordinate non-medical patient scheduling across multiple departments.
• Ensure accurate patient demographics and insurance data for scheduling and registration.
• Assist precertification, financial counseling and payer communications.
• Support training for new staff and interns as needed.
• Maintain effective communication with clinicians, payers and patients.

Skills

EMR systems

Education

High School diploma or GED

Associate degree

Tools

Cadence

Optime

Ambra

IHIS

Job description

Scope of Position

The Revenue Cycle for The Ohio State University Wexner Medical Center is responsible for providing excellent customer service while completing the following responsibilities accurately and efficiently; processing patient demographic and insurance information, scheduling appointments, procedures, surgeries, and admissions, and continuously supporting patient and payer billing tasks and cash collection responsibilities. Areas within the Revenue Cycle include pre-registration, registration, pre-certification, financial clearance and counseling, financial assistance, scheduling, billing, claims follow-up, customer service and cash collection. The primary responsibility of staff within the Revenue Cycle is to optimally perform duties that ensure the collection of net revenue for services rendered while providing top of class customer service.

Position Summary

The Senior Scheduling Coordinator is an advanced position within the Revenue Cycle that provides non- medical support to patients, clinical care team members and the organization. In addition to the standard duties, this multi-dimensional position demonstrates advanced expertise in product, process or a service line area where patient care coordination across multiple disciplines is practiced and knowledge and understanding of multiple software systems is required to coordinate such care. This position is responsible for providing consumers (referring providers, clinical staff, payers and patients) with accurate, up-to-date information regarding products, services and procedures (including but not limited to Surgery, Radiation Therapy, Interventional Radiology, Interventional Cardiology, Transplant Coordination, and Endoscopy). They demonstrate an advanced ability to help patients understand complex medical information related to their healthcare journey within the organization. Position may include providing revenue cycle support for multiple new and return appointments and/or other appointments such as pre-surgical/procedural testing and consults, cardiac clearance, dental clearance, treatment planning, patient education, research appointments, etc. Position assures accurate appointments/surgeries/procedures are scheduled, accurate demographic and insurance information has been collected to support clinical and financial needs, and if needed, the Senior PAC is able to perform full registration duties in addition to scheduling and coordination activities. Precertification and financial counseling may also be carried out by this individual, therefore requiring basic knowledge of insurance and payer approval options and software.

They provide ongoing support and effective communication to physicians and other clinical team members, patients and patient support systems by coordinating their requests and organizing and communicating in such a way that is clear and concise for all. They are expected to create a positive first impression and lead by example. The role includes advanced proficiency in multiple EMR platforms and includes but is not limited to scheduling, imaging and registration systems (Cadence, Optime, and Aria when applicable), ABN, eligibility, document management software, medical imaging software (Ambra), IHIS communication tools (encounters, inbaskets, secure chat), IHIS work queues, and payor platforms etc. They may also support the Scheduling Coordinator Lead and Access Management by assisting with training and support for all new staff and student interns when necessary.

Minimum Qualifications

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Preferred

Associate’s Degree and at least 2 years of experience in a healthcare setting, existing revenue cycle department or customer service role. Experience with Cadence, Optime Aria, Ambra, and medical terminology preferred. Demonstrates ability to work in multiple systems for assigned tasks, management and reporting.

Career Roadmap

• FUNCTION: Finance
• SUB-FUNCTION: Revenue Cycle - Scheduling
• CAREER BAND: Individual Contributor - Technical
• CAREER LEVEL: T3

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.