Scheduling Manager

All Weather Seal of West Michigan; Wyoming (OH); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Tuition reimbursement

Weekly bonuses

Referral bonus

Growth opportunities

Team culture

Job summary

All-Weather Seal of West Michigan is seeking a Scheduling Manager to lead the Scheduling and Confirmation Department. You will build, train, and coach the team to keep the calendar full, accurate, and optimized for the Sales Team.

This hands-on leadership role oversees daily confirmations, lead assignments, and performance, collaborating with Sales Leadership to improve appointment fulfillment in a fast-paced environment.

Qualifications

• Strong leadership and people-management skills.
• Excellent verbal and written communication.
• Highly organized with attention to detail.
• Experience with CRM systems and scheduling processes.

Responsibilities

• Lead and manage Scheduling Coordinators, establish goals and standards.
• Oversee appointment confirmations, verifications, and show-rate improvements.
• Own the appointment calendar and optimize slots for the Sales Team.
• Assign verified leads to Sales Reps and maintain CRM data.
• Partner with Sales Leadership to improve overall appointment quality.

Skills

Leadership

Communication

Organization

CRM skills

Coaching

Team management

Tools

CRM software

Job description

Description

• Compensation: $850 per week, paid bi-weekly + performance-based bonuses
• Pay & Perks Up Front
• $850/week base salary, paid bi-weekly
• $5 per confirmed demo
• $5 per demo successfully set/issued
• Monthly Performance Bonus:
• 90%+ demo confirmation rate = $5 per demo
• 80%-89.99% confirmation rate = $4 per demo
• 70%-79.99% confirmation rate = $3 per demo
• Paid Training & Ongoing Coaching
• Health Benefits: Medical, Dental & Vision
• 401(k) with Company Match
• Paid Time Off & Tuition Reimbursement
• Weekly Spiffs & Bonus Opportunities
• Referral Bonus Program
• Clear Paths for Growth into Senior Leadership and Sales Management
• Supportive, High-Energy Team Environment

About the Role

All-Weather Seal of West Michigan is seeking a motivated and organized Scheduling Manager to lead our Scheduling and Confirmation Department.

The Scheduling Manager is responsible for building, training, and managing the confirmation team while ensuring our appointment calendar remains full, accurate, and optimized for the Sales Team.

This is a hands-on leadership position. You will oversee the day-to-day confirmation and verification process, monitor appointment quality, manage lead assignments, communicate directly with Sales Leadership and Sales Representatives, and hold the Scheduling Team accountable to performance goals.

The ideal candidate is a strong communicator, natural leader, highly organized, competitive, and comfortable managing people and performance in a fast-paced environment.

What You'll Do

Lead & Manage the Scheduling Team

• Hire, train, coach, and develop Scheduling Coordinators
• Establish clear expectations, goals, and performance standards
• Monitor individual and team performance
• Provide ongoing coaching, feedback, and accountability
• Motivate the team to achieve confirmation, fulfillment, and appointment-setting goals
• Manage daily staffing and workflow to ensure adequate coverage
• Address performance issues and recognize top performers

Manage Confirmations & Verifications

• Oversee all appointment confirmation and verification activities
• Ensure leads are properly contacted, verified, and confirmed
• Monitor appointment quality and identify opportunities to improve show rates
• Review unconfirmed, canceled, and at-risk appointments
• Develop strategies to reduce cancellations and increase appointment fulfillment
• Ensure company processes and procedures are followed consistently

Own the Appointment Calendar

• Oversee and optimize the company's appointment schedule
• Monitor calendar capacity and Sales Representative availability
• Identify open opportunities and maximize available appointment slots
• Reset and reschedule appointments when necessary
• Ensure appointments are properly assigned and prepared for the Sales Team
• Balance lead volume and appointment opportunities across the Sales Team

Lead Assignment & CRM Management

• Assign verified leads to Sales Representatives through the company CRM
• Ensure leads are assigned accurately and in a timely manner
• Monitor lead distribution and Sales Representative availability
• Maintain accurate scheduling and lead information within the CRM
• Work with Sales Leadership to address lead assignment and fulfillment issues
• Ensure Sales Representatives have the information necessary to successfully run their appointments

Partner With Sales Leadership

• Communicate daily with Sales Representatives and Sales Management
• Provide updates regarding appointment volume, confirmations, cancellations, and schedule changes
• Coordinate lead assignments and scheduling priorities
• Identify trends affecting appointment fulfillment and sales performance
• Work collaboratively with Sales Leadership to improve overall appointment quality and production

What We're Looking For

• Strong leadership and people-management skills
• Excellent verbal and written communication
• Highly organized with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and decision-making abilities
• Comfortable holding team members accountable to performance standards
• Self-motivated, competitive, and results-driven
• Ability to coach and develop employees
• Professional and positive attitude
• Strong computer and CRM skills
• Ability to work effectively with both office and sales teams
• Previous leadership, scheduling, call center, sales, or administrative experience is preferred but not required