Scheduling Manager

Embry-Riddle; United States; On-site; USD 26,000 - 44,000; Full time

Benefits offered by this job

Generous Time Off

Tuition Coverage

Retirement Contributions

Personal Leave

Job summary

Embry-Riddle is seeking a Scheduling Manager to optimize course offerings across F2F, EagleVision Classroom, EagleVision Home, and online modalities. You will collaborate with academic departments, Student Success Operations, and campus administration to align schedules with demand and faculty availability while ensuring compliance with timelines.

The role oversees adjunct scheduling, contracts, and payroll processes, contributing to accurate, student-centered academic operations and a smooth

Qualifications

• Associate degree or completion of at least 18 months of post-high school education.
• 1–3 years of related work experience.
• Experience in an administrative work environment.

Responsibilities

• Scheduling Management: Create, organize, and maintain accurate course schedules across all instructional modalities.
• Department & Adjunct Faculty Coordination: Collaborate with academic departments and campus administration to assign and schedule courses.
• Scheduling Timelines & Faculty Contracts: Ensure compliance with academic schedule development timelines and manage adjunct instructor contracts.
• Scheduling Discrepancy Resolution: Identify and communicate scheduling discrepancies and coordinate resolutions.
• Institutional Collaboration: Liaise among Academic Affairs, Instructional Design, Colleges, and Student Success Operations to optimize scheduling.

Skills

Administrative experience

Education

Associate degree or completion of at least 18 months of post-high school education

Job description

Job Description The Opportunity The Scheduling Manager plays a key role in ensuring efficient, accurate, and student-centered course scheduling across multiple instructional modalities, including face-to‑face (F2F), EagleVision Classroom (EVC), EagleVision Home (EVH), and online. This position provides an opportunity to collaborate with academic departments and Student Success Operations to align course offerings with student demand, faculty availability, and institutional priorities. The Scheduling Manager will use data, problem-solving, and cross-functional collaboration to optimize resources, identify and resolve scheduling conflicts, and support the successful delivery of academic programs. The role also provides the opportunity to oversee adjunct faculty scheduling, contracts, and payroll processes while ensuring accuracy and compliance with established academic timelines. This is an excellent opportunity for a detail-oriented and collaborative professional to make a meaningful impact on academic operations, faculty support, and the overall student experience.

Key Responsibilities

• Scheduling Management: Create, organize, and maintain accurate course schedules across all instructional modalities, including face-to‑face (F2F), online, EagleVision Classroom (EVC), and EagleVision Home (EVH). Review scheduling reports to identify discrepancies, correct errors before student enrollment, manage class cancellations, and implement appropriate course dispersal solutions. Resolve scheduling issues in accordance with established guidelines to ensure efficient, accurate, and consistent scheduling across campuses and platforms. Monitor enrollment and scheduling data to adjust course offerings based on student demand, faculty availability, and institutional needs.
• Department & Adjunct Faculty Coordination: Collaborate with academic departments and campus administration to assign and schedule courses based on departmental needs and faculty availability. Partner with the Student Success Operations team, including Site Directors, to coordinate F2F and EVC course offerings based on student needs, faculty availability, and physical or virtual classroom capacity. Manage adjunct faculty scheduling and course assignments, ensuring timely communication of schedule changes to faculty and relevant stakeholders. Adjust course offerings as needed to accommodate changes in enrollment, faculty availability, or other operational requirements.
• Scheduling Timelines & Faculty Contracts: Ensure compliance with established academic schedule development timelines and coordinate required scheduling activities. Manage and implement adjunct instructor contract invitations, ensuring contracts are processed accurately and within established deadlines. Coordinate faculty and adjunct payroll processes, ensuring timely and accurate compensation.
• Scheduling Discrepancy Resolution: Identify and communicate scheduling discrepancies to academic departments and appropriate stakeholders. Collaborate with departments to resolve scheduling conflicts and ensure accurate course section offerings across modalities and campuses. Escalate unresolved or complex scheduling issues to Academic Scheduling Coordinators as appropriate.
• Institutional Collaboration: Serve as a liaison among Academic Affairs, Instructional Design, Colleges, Student Success Operations, and other institutional areas to support accurate and conflict-free course scheduling. Collaborate with institutional partners to optimize the use of campus facilities and EVC resources. Identify and resolve conflicts involving classroom availability, virtual resources, faculty assignments, and course timing. Maintain effective communication with stakeholders to ensure scheduling decisions support institutional priorities and the student experience.

About us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow. Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

Benefits

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Compensation

The annual salary range for this role is up to $43,888. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Qualifications

• Associate degree or completion of at least 18 months of post-high school education.
• 1–3 years of related work experience.
• Experience in an administrative work environment.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected.

We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment.

Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [e-mail] and should not reach out to hiring managers or staff.