Scheduling/Customer Service Representative Senior - ObGyn & Midwifery Admin

UNC Health; North Carolina; On-site; USD 28,000 - 39,000; Full time

Job summary

UNC Health is seeking a Scheduling Coordinator to maintain accurate scheduling databases and collaborate across departments to ensure precise and complete scheduled procedures. The role involves scheduling patient procedures and pre-registering patients when possible.

The position requires two years of customer service or admin experience, preferably in healthcare, with strong organizational and communication skills.

Qualifications

• Two years of customer service or admin experience required.
• Prefer experience in healthcare setting with exposure to patient registration, scheduling, or insurance authorization processes.
• Medical terminology is desirable.
• Strong organizational and customer service skills.

Responsibilities

• Maintains accurate and complete scheduling database and coordinates with Radiology schedules.
• Pre-registers patients when possible and appropriate.
• Obtains demographic information and enters it into Rex information systems; completes required forms such as consent and financial waivers.
• Monitors insurance websites and verifies current policies for authorization requirements; communicates findings to scheduling staff.
• Maintains ABN pre-authorization queue and reviews Medicare Part B studies for appropriateness; coordinates with physicians for additional authorization as needed.

Skills

Customer service

Administrative support

Medical terminology

Communication skills

Education

High school diploma

College degree preferred

Tools

Rex information systems

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

Maintains accurate and complete scheduling database. Works collaboratively with all areas to ensure accuracy and completeness of scheduled procedures. Schedules patient procedures and pre-registers patients when possible.

Responsibilities

• Maintains accurate and complete scheduling database. Works collaboratively with all areas to ensure accuracy and completeness of scheduled procedures. Schedules patient procedures while coordinating with Radiologists schedules. Pre-registers patient when possible and appropriate.
• Pre-registers patient when possible and appropriate.
• Obtains demographic information from patients. Enters this data into appropriate Rex information systems. Completes all federal and regulatory required forms for the registration, including obtaining signed consent's and financial agreements and waiver forms.
• Monitors various insurance websites (i.e.. BCBS, Wellpath, United, Aetna, etc.) and validates current policies in regard to insurance authorization requirements and communicates to scheduling staff as required.
• Maintains and validates exempt physician and physician practice insurance pre-authorization exemption lists, through website monitoring and physician calls.
• Responsible for the maintenance of the Diagnostic Services Faxpress folder, ensuring that all orders that are received are correct and in accordance of the previously scheduled exam. Responsible for electronically renaming and filing orders under the correct department.
• Serves as preceptor for co-worker training and orientation within the scheduling department. Provides input to Radiology Scheduling Coordinator for co-worker evaluations (90 day and annual).
• Responsible for maintaining the daily sedation schedule, and daily bed reservation schedule, working with departments, as appropriate to ensure proper reservation protocol is followed and beds are available.
• Responsible for maintaining the ABN pre-authorization queue. All Diagnostic Services Medicare Part B studies placed in the queue will need to be analyzed for appropriateness. Upon review additional calls may be made to physician practices to obtain further or more appropriate authorization.

Other Information

Other information:

Education Requirements

• High school diploma required. College degree preferred.

Professional Experience Requirements

• Two years of customer service or admin experience required.
• Prefer experience in healthcare setting with exposure to patient registration or scheduling or insurance authorization processes. Requires exceptional customer service and organizational skills. Medical terminology desired.

Knowledge/Skills/and Abilities Requirements

• Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical Skills: Ability to apply basic mathematical skills such as counting money and making change, using a credit card and adding machine. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data or information, establish facts, and draw valid conclusions. Ability to develop independent solutions.

Job Details

• Legal Employer: NCHEALTH
• Entity: UNC Health Medical Group
• Organization Unit: NC ObGyn And Midwifery Admin
• Work Type: Full Time
• Standard Hours Per Week: 40.00
• Salary Range: $19.98 - $28.54 per hour (Hiring Range)
• Pay offers are determined by experience and internal equity
• Work Assignment Type: Onsite
• Work Schedule: Day Job
• Location of Job: US:NC:Holly Springs
• Exempt From Overtime: Exempt: No
• This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.
• Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
• UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.