Scheduling Coordinator (Spanish Fluency Required)

INDIGO; San Jose (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

INDIGO is seeking a Scheduling Coordinator to manage appointments and ensure clear communication among patients, partners, and clinicians. You will optimize calendars, maintain accurate records, and support a smooth patient journey in a fast-paced healthcare startup.

You will thrive if you are detail-oriented, organized, and comfortable using scheduling tools and EHR/CRM platforms. English and Spanish proficiency is a plus in serving diverse patients and providers.

Qualifications

• 1-3 years in a customer-facing role in healthcare or startup environment.
• Excellent written and verbal communication in English (and Spanish preferred).
• Enjoy problem solving and untangling complex schedules.
• Detail oriented and committed to getting things right the first time.
• Comfortable using modern digital tools and learning new software.

Responsibilities

• Coordinate complex appointment calendars while adhering to service standards.
• Communicate professionally via phone, email, and our digital platforms in English and Spanish.
• Collect and confirm necessary information from external parties to schedule consults.
• Escalate urgent scheduling needs or conflicts to the operations team.
• Ensure documentation is updated accurately in our systems.
• Identify workflow bottlenecks and suggest improvements to efficiency.
• Work closely with the operations team to ensure a seamless patient journey.

Skills

Customer-facing

Communication

Attention to detail

Organization

Problem solving

Time management

Bilingual English/Spanish

Tools

Scheduling software

EHR systems

CRM platforms

Job description

About Us

We are a small team that cares about deep thinking, speed, craftsmanship, and putting customers first. Our mission is to build the best care experience in healthcare, on a 30 year horizon.

We help physicians achieve independence by making it easier to start, operate, and grow their practices. We believe the future of healthcare will be driven by individual physicians, not by large bureaucratic systems. Lowering the barrier to practice ownership lets doctors deliver better care for everyone.

The founding team brings deep expertise across medicine, product, operations, and engineering, including more than 30 years of experience running independent practices across urgent care centers, surgical centers, and beyond. We have built 0-to-1 products at Meta, Dropbox, Instagram, Coda, and Nomad, and have founded companies with valuations exceeding $1B and more than 100M MAU.

Highlights

• We have strong product market fit. $15M+ ARR in under 15 months.

• We are profitable and funded by top tier healthcare investors.

• We are about 30 people today and rapidly growing across the company.

• You will fit in here if you want to own a product, a process, or a function and take it from 1 to 100.
  

The Role

We are seeking a Scheduling Coordinator to serve as a key point of contact for customers. Your primary responsibility will be to manage and optimize scheduling of appointments and facilitate clear, professional communication between all stakeholders. You will play an essential role in helping us deliver an exceptional experience for patients and partners, with a high emphasis on organization and accuracy.

This position is ideal for someone who thrives in fast-paced environments, excels in customer-facing roles, loves solving logistical puzzles, has superb attention to detail, and is excited to learn new technologies that improve healthcare operations. You’ll build communication skills, gain exposure to healthcare systems, and contribute directly to the quality of patient care.

What You Will Do

• Coordinate complex appointment calendars while adhering to established service standards, ensuring all parties are informed and aligned

• Communicate professionally and empathetically via phone, email, and our digital platforms (in English and Spanish)

• Collect and confirm necessary information from external parties to schedule consults and follow-ups

• Escalate urgent scheduling needs or conflicts to the operations team

• Ensure all relevant documentation is updated accurately in our systems

• Identify workflow bottlenecks and suggest improvements to enhance efficiency

• Work closely with the operations team to ensure a seamless patient journey

You Might Be a Good Fit if You

• Have 1-3 years in a customer-facing role in a healthcare or startup environment

• Are an excellent communicator, both written and verbal, who can interact confidently with patients and professionals alike

• Enjoy problem-solving and untangling complex schedules

• Are detail-oriented and committed to getting things right the first time

• Are comfortable using modern digital tools and learning new software

• Can maintain professionalism and empathy during sensitive or high-stress interactions

• Are interested in healthcare operations and want to contribute to an innovative, tech-forward team

• Are dependable and organized, with strong time-management skills

Nice to Have

• Prior experience in scheduling, care coordination, or administrative healthcare roles

• Familiarity with healthcare or legal terminology

• Exposure to tools like scheduling software, EHR systems, or CRM platforms

• Academic background or strong interest in healthcare, public health, or related fields

Equal Opportunity Employer

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by law.