Scheduling Coordinator - Luther Crest, FT, Days

Lutheran Senior Services; Allentown (Lehigh County); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Paid Time Off

PTO Sell-back

Retirement match

Education assistance

EAP

Wellness

Pay advances

Caregiver support

Leaves of Absence

Perkspot discounts

Commuter support

Jury Duty Pay

Job summary

Lutheran Senior Services in Allentown, PA is seeking a Staffing Coordinator to ensure proper staffing across the Nursing department. You will maintain attendance records, update the master schedule, and provide regular updates to Clinical Coordinators while aligning with the organization's Christian mission to enhance life for seniors.

Responsibilities include creating shifts, updating timekeeping systems, addressing staffing needs, preparing leadership reports, and handling staffing bonuses.

Qualifications

• Prior clerical experience is required.
• Experience in staffing or scheduling is preferred.
• Proficiency in Microsoft Office; basic Excel skills.
• Ability to provide customer service and work in a team.

Responsibilities

• Develops and maintains work schedules for nursing and care staff, updating the master schedule as needed.
• Maintains schedules in the timekeeping system and codes additional shifts correctly.
• Identifies staffing needs and communicates with nursing staff to fill vacancies.
• Distributes shift and neighborhood assignments to staff and leadership.
• Handles staff call-ins, tracks attendance, and notes recurring absenteeism/tardiness.
• Prepares reports as requested by Nursing leadership.
• Initiates Staffing Bonus payments.
• May be on-call for staffing concerns.

Skills

Clerical experience

Staffing experience

Microsoft Office

Excel basics

Customer service

Teamwork

Education

High school diploma or equivalent

Tools

Timekeeping software

Job description

Job Summary

The basic function of this position is to ensure the appropriate staffing throughout the Nursing department, maintaining records of all attendance and providing regular updates to the Clinical Coordinators; Upholds the philosophy, core values and goals of the organization and ensures the Christian Mission of EverTrue is realized so that “Older Adults Live Life to the Fullest”.

Essential Duties and Responsibilities

• Develops work schedules for the Care Center nursing staff (and Personal Care staff, as assigned), ensuring that it remains current by updating the master schedule to reflect any changes needed
• Maintains and updates employees’ work schedules in the timekeeping system, including the proper coding of employees working additional shifts in additional jobs and/or departments
• Identifies staffing needs and communicates with nursing employees as needed to fill neighborhood vacancies.
• Provides information regarding shift and neighborhood assignments to staff and Nursing leadership as instructed.
• Receives staff call-ins while on duty; Tracks and documents employee attendance, notifying Nursing leadership of any recurring absenteeism/tardiness issues.
• Prepares reports as requested by Nursing leadership.
• Initiates the payment of “Staffing Bonus” payments.
• May at times be required to remain available on-call for staffing concerns.

Qualifications, Knowledge, Skills & Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

• Prior experience in a clerical role.
• Previous experience in a staffing role strongly preferred.
• High school diploma or equivalent.
• Ability to provide customer service to internal and external customers.
• Ability to work under general oversight and as part of a team.
• Proficiency with Microsoft Office and basic Excel skills; good keyboard skills.
• Ability to read, analyze and interpret general and professional documents.
• Ability to write routine reports and correspondence.
• Ability to effectively present information in one on one and small group situations.

Physical Requirements and Working Conditions

The physical requirements and working conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, reach with hands and arms, handle, or feel objects, tools, or controls; and talk to hear. The employee frequently is required to walk; and stoop, kneel, crouch, or crawl. Occasional lift, push/pull of up to 10lbs of paper and other supplies. The employee views a computer screen for long periods of time and uses the telephone to accomplish much of the work to be done. The work area is well lighted, ventilated and climate controlled. The noise level in the work environment is usually low to moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable federal, state, and local laws and standards and EverTrue policies and procedures.

EverTrue Pay & Benefits

Pay grade: 11

Pay range: $20.50/hour to $32.75/hour

Eligible for shift differentials: No.

For information on EverTrue benefits-eligibility by employment status, please see below.

• All employees: Paid Time Off (PTO) and PTO Sell-back, Retirement savings benefits with an employer match contribution, Education Financial Assistance, Employee Assistance Program (EAP), Wellness, Pay advances (PayActiv), Caregiver support (TCARE), Leaves of Absence, Special retail deals and discounts (Perkspot), and Commuter support.
• Part-time: In addition to the benefits provided to all employees… Extended Sick Pay, Bereavement Pay, and Jury Duty Pay.
• Full-time or Weekend Option: In addition to the benefits provided to all employees and Part-time employees… Medical/Pharmacy, Dental, Vision, Flexible Spending Accounts (Healthcare and Dependent Care), Life insurance, Disability (Long-term and Short-term), Voya income protection benefits (Hospital, Critical Illness, and Accident), and Pet insurance.

Additional Information

N/A Lutheran Senior Services is a faith-based, mission-driven not-for-profit network that specializes in enhancing life for seniors, ages 62-plus. With 19 locations in Missouri and Illinois, we offer quality choices and exceptional support for retirement living. Through affordable housing sites, in-home services and senior living communities, we provide a person-centered approach to a comprehensive continuum of life choices. Building upon a tradition of excellence for over 160 years, Lutheran Senior Services is fulfilling its Christian mission of Older Adults Living Life to the Fullest.