Scheduling Coordinator - Luther Crest, FT, Days

Lutheran Senior Services; Crest (CA); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

PTO and PTO Sell-back

Retirement savings with employer match

Education Financial Assistance

Employee Assistance Program (EAP)

Wellness program

Pay advances (PayActiv)

Caregiver support (TCARE)

Leaves of Absence

Perkspot discounts

Commuter support

Job summary

EverTrue is seeking a Staffing Coordinator to ensure proper staffing in the Nursing department, keeping attendance records and updating Clinical Coordinators. The role supports the Christian mission of EverTrue and aims to help Older Adults live life to the fullest.

Responsibilities include creating schedules, updating timekeeping, coordinating with Nursing leadership, handling call-ins, and processing Staffing Bonus payments. On-call availability may be required.

Qualifications

• High school diploma or equivalent required.
• Experience in clerical roles; staffing experience preferred.
• Proficiency with Microsoft Office and basic Excel; good keyboard skills.
• Ability to read, analyze and interpret general and professional documents.
• Ability to write routine reports and correspondence.

Responsibilities

• Develops and updates the Nursing department staff schedules.
• Maintains schedules in the timekeeping system and codes extra shifts.
• Identifies staffing needs and coordinates with staff and leadership.
• Communicates shift and neighborhood assignments to staff and leadership.
• Receives call-ins, tracks attendance, and reports absenteeism.
• Prepares reports for Nursing leadership.
• Initiates Staffing Bonus payments.
• May be on-call for staffing concerns.

Skills

Clerical experience

Customer service

Teamwork

Read, analyze & interpret documents

Written reports

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Job description

Job Description

Summary

The basic function of this position is to ensure the appropriate staffing throughout the Nursing department, maintaining records of all attendance and providing regular updates to the Clinical Coordinators; Upholds the philosophy, core values and goals of the organization and ensures the Christian Mission of EverTrue is realized so that“Older Adults Live Life to the Fullest”.

Essential Duties and Responsibilities

1. Develops work schedules for the Care Center nursing staff (and Personal Care staff, as assigned), ensuring that it remains current by updating the master schedule to reflect any changes needed
2. Maintains and updates employees’ work schedules in the timekeeping system, including the proper coding of employees working additional shifts in additional jobs and/or departments
3. Identifies staffing needs and communicates with nursing employees as needed to fill neighborhood vacancies.
4. Provides information regarding shift and neighborhood assignments to staff and Nursing leadership as instructed
5. Receives staff call-ins while on duty; Tracks and documents employee attendance, notifying Nursing leadership of any recurring absenteeism/tardiness issues.
6. Prepares reports as requested by Nursing leadership
7. Initiates the payment of “Staffing Bonus” payments
8. May at times be required to remain available on-call for staffing concerns

Qualifications, Knowledge, Skills & Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

• Prior experience in a clerical role. Previous experience in a staffing role strongly preferred.
• High school diploma or equivalent.
• Ability to provide customer service to internal and external customers.
• Ability to work under general oversight and as part of a team.
• Proficiency with Microsoft Office and basic Excel skills; good keyboard skills.
• Ability to read, analyze and interpret general and professional documents.
• Ability to write routine reports and correspondence.
• Ability to effectively present information in one on one and small group situations.

Physical Requirements and Working Conditions

The physical requirements and working conditions described here are representative of

those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential job duties and responsibilities.

While performing the duties of this job, the employee is regularly required to sit; use

hands to finger, reach with hands and arms, handle, or feel objects, tools, or controls;

and talk to hear. The employee frequently is required to walk; and stoop, kneel, crouch,

or crawl. Occasional lift, push/pull of up to 10lbs of paper and other supplies.

The employee views a computer screen for long periods of time and uses the telephone

to accomplish much of the work to be done. The work area is well lighted, ventilated and

climate controlled. The noise level in the work environment is usually low to moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable federal, state, and local laws and standards and EverTrue policies and procedures.

EverTrue Pay & Benefits

Pay grade: 11

Pay range: $20.50/hour to $32.75/hour

Eligible for shift differentials: No.

For information on EverTrue benefits-eligibility by employment status, please see below.

• All employees: Paid Time Off (PTO) and PTO Sell-back, Retirement savings benefits with an employer match contribution, Education Financial Assistance, Employee Assistance Program (EAP), Wellness, Pay advances (PayActiv), Caregiver support (TCARE), Leaves of Absence, Special retail deals and discounts (Perkspot), and Commuter support.
• Part-time: In addition to the benefits provided to all employees… Extended Sick Pay, Bereavement Pay, and Jury Duty Pay.
• Full-time or Weekend Option: In addition to the benefits provided to all employees and Part-time employees… Medical/Pharmacy, Dental, Vision, Flexible Spending Accounts (Healthcare and Dependent Care), Life insurance, Disability (Long-term and Short-term), Voya income protection benefits (Hospital, Critical Illness, and Accident), and Pet insurance.

Additional Information

N/A