Scheduling Coordinator - Full Time

Penn Medicine, University of Pennsylvania Health System; Plainsboro Township (NJ); On-site; USD 23,000 - 36,000; Full time

Job summary

Penn Medicine in Plainsboro Township, NJ is seeking a Scheduling Coordinator in the Operating Room to manage surgical case scheduling, staff coordination, and resource planning. The role serves as contact for patients, surgeons, and staff during and after procedures, and supports efficient workflows in the OR.

Schedule: Full Time, 2pm - 10:30pm. Requires a high school diploma or GED and 1–2 years of relevant experience.

Qualifications

• H.S. Diploma/GED (Required).
• Associate of Arts or Science preferred.
• 1+ years of relevant scheduling/healthcare administrative experience.
• 2+ years of operating room scheduling or hospital admin experience preferred.

Responsibilities

• Coordinates the surgical schedule, including arrangements for patient transport and resource scheduling.
• Works with the Charge Nurse to coordinate nursing, anesthesia, residents, and RN First Assist assignments.
• Facilitates surgical case moves/updates including patient locations and physician communication.
• Reviews patient charts for completeness (H&Ps, medical clearances) and follows up with medical staff as needed.
• Answers and triages phone calls for the operating rooms; makes calls to facilitate cases.
• Orders and maintains inventory of related perioperative supplies.
• Manages documentation via fax and EMR for access by the care team.

Skills

Coordination

Communication

Education

HS Diploma/GED

AA/AS

Job description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Schedule: Full Time, 2pm -10:30pm

Summary

• The Scheduling Coordinator, Operating Room position is responsible for the scheduling and coordination of surgical procedures, including routine, add-on, and emergency cases. The position is required to schedule cases, staff, and resources while also serving as a point of contact for patients, surgeons, and staff during and after procedures. The position is also responsible for answering and triaging telephone calls, collecting and communicating patient information to the appropriate individuals, and completing administrative tasks to ensure efficient workflows and patient care within the surgical area/operating room.

Responsibilities

• Coordinates the surgical schedule, including but not limited to arrangement for patient transportation, communication of scheduling with the individuals in charge of the case, and the scheduling of other resources/equipment as necessary.
• Works in conjunction with the Charge Nurse to effectively coordinate nursing staff, anesthesia, surgical residents, and RN First Assist assignments.
• Facilitates surgical case moves/updates including patient locations, communication to physician, etc.
• Reviews patient’s charts for completeness checking for histories and physicals (H&Ps) and medical clearances within guidelines or device forms as requested by the surgeon and/or Anesthesia and follows up as needed with medical personnel to ensure completeness.
• Answers and triages phone calls for the operating rooms/surgical areas. Makes phone calls as directed to facilitate surgical cases.
• Orders and maintains inventory of related supplies for the peri-operative units.
• Manages documentation obtained via fax or other means and scans documents into the electronic medical record (EMR) so that it's available for the patient's care team.

Education or Equivalent Experience

• H.S. Diploma/GED (Required)
• Education Specialization: Equivalent Experience:
• Associate of Arts or Science
• Education Specialization: Equivalent Experience:
• 1+ years
• 2+ years

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Salary Range: $17.05 - $26.44/Hourly

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.