Procedure Scheduler/Full Time/Days

Penn Medicine; Lancaster (Lancaster County); On-site; USD 45,000 - 60,000; Full time

Job summary

Penn Medicine is seeking a Procedure Scheduler in Lancaster, PA to manage surgery and specialty procedure scheduling. You will align procedures with the operating physician’s calendar and ensure all pre-authorizations and consents are completed.

The role requires knowledge of CPT/ICD codes and experience in a surgical scheduling environment. Join a leading academic medical center committed to patient care and innovation.

Qualifications

• HS diploma or equivalent required.
• 3+ years in a medical office scheduling role.
• Experience in a surgical scheduling setting preferred.
• Pre-authorization and pre-certification experience required.
• Knowledge of CPT and ICD codes and their use.

Responsibilities

• Schedule patients for surgery or specialty procedures.
• Coordinate with operating physician’s schedule and staff.
• Obtain necessary pre-authorizations for procedures.
• Prepare procedure orders and ensure chart accuracy.
• Confirm patient consents are in the chart before the day of procedures.
• Review pre-procedure checklists and required tests.
• Coordinate pre-op teaching, post-op appointments, and testing.
• Provide pre-procedure instructions to patients.
• Communicate changes or cancellations in schedule.
• Assist with scheduling physician office and meeting schedules.
• Perform other duties as assigned.

Skills

Medical scheduling

Pre-authorization

Pre-certification

CPT/ICD codes

Education

High School diploma or equivalent

Tools

EMR systems

Scheduling software

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Hours

Between the hours of 7am and 5pm; starting times vary.

Location

Lancaster, PA

Summary

• Position Summary: The Procedure Scheduler schedules patients for surgery or specialty procedures, maintains an understanding of the procedures being performed, and schedules each procedure in accordance with the operating and or managing physician’s schedule.
• Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:
• Schedules patient procedures in accordance with the operating physician’s, surgical assistants, and or other specialists’ schedules.
• Obtains necessary pre-authorizations for all procedures.
• Assists in the preparation of procedure orders.
• Ensures that all patient consents are available in the chart prior to the day of the procedure.
• Reviews pre procedure checklist to verify all required tests are completed prior to the procedure.
• Maintains knowledge of the various procedures performed and associated medical coding in order to accurately schedule procedure with associated equipment and supply needs.
• Coordinates all procedure-related appointments for the patient i.e. pre-op teaching classes, post-op appointments, pre-op testing, and any additional follow up.
• Assists in providing patients with pre-procedure instructions i.e. time to arrive, food and drink intake instructions, etc .
• Communicates any changes or cancellations in scheduled procedure times to patients and affected providers facilities. Responsible for rescheduling procedures as necessary.
• Assists with the coordination of physicians’ procedure, the office, and meeting schedules as needed.
• The following duties are considered secondary to the primary duties listed above:
• Other duties as assigned.

Minimum Required Qualifications

• High School diploma or equivalent required.
• Three 3 or more years experience working in the medical field medical office setting. Preferred Qualifications:
• Three 3 or more prior years’ experience working in a surgical office or as a surgical scheduler.
• Prior pre-authorization experience.
• Insurance pre-certification experience.
• Knowledge of CPT codes and ICD codes and their use

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.