Scheduling Coordinator- Entry Level

Cambridge Security Services; Boca Raton (FL); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Major Medical

Dental & Vision Insurance

Paid Vacation

Free Uniforms

Holiday Premium Pay

Job summary

Cambridge Security Services is seeking a Scheduler in Boca Raton to manage day-to-day schedules for multiple sites across South Florida. The role requires balancing cost, overtime, and staffing levels while serving as the main contact for clients and employees.

Strong communications and discretion are essential. The ideal candidate will be bilingual in Spanish, capable of handling sensitive information, and proficient with standard office software.

Qualifications

• Spanish fluency (oral & written) highly desired.
• Strong oral and written communication skills required.
• Detail orientation and ability to handle multiple tasks.

Responsibilities

• Own day-to-day schedule creation for assigned and unassigned sites across South Florida.
• Ensure sites are manned with qualified personnel while balancing cost and overtime.
• Serve as primary point of contact handling calls to relevant departments or personnel.
• Apply and interpret policies to resolve internal/external issues.
• Utilize scheduling and communication software with clients/employees.
• Handle highly sensitive information with discretion and integrity.

Skills

Spanish fluency

Strong communication

Attention to detail

Teamwork

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Position Overview

The Scheduler plays a critical, central role in the smooth and efficient operation of our company. This position is the primary point of contact for internal and external stakeholders, focusing heavily on strategic scheduling, resource allocation, and maintaining operational continuity across all assigned and unassigned sites. The ideal candidate must excel at problem-solving, possess strong communication skills, and demonstrate a meticulous approach to managing sensitive information and balancing operational efficiency with cost control.

CANDIDATES NEED TO BE BILINGUAL IN SPANISH

Logistics and Compensation

• Location: Boca Raton, FL
• Job Type: Full-time
• Pay Rate: $18.00 to $19.00 per hour

Availability & Schedule

• Hours: 40
• Schedule 1: Monday, Tuesday & Wednesday 0800-1600; Saturday & Sunday 0600-1400
• Schedule 2: Monday & Tuesday 2200-0600; Saturday & Sunday 1400-2200

Ideal Candidate

Our ideal candidate is dependable, observant, and professional, with a strong commitment to maintaining a safe and welcoming environment. They demonstrate excellent judgment, remain calm under pressure, and take initiative when responding to security situations. They communicate clearly, uphold high customer service standards, and represent the community with a polished and respectful presence in a fast-paced setting.

Specific Duties and Essential Functions

• Own day-to-day schedule creation, management, and filling of assigned sites and unassigned sites across South Florida.
• Ensure all sites are manned with qualified personnel while balancing cost and overtime constraints.
• Serve as the primary point of contact, efficiently handling and directing all incoming calls from clients, customers, and employees to the relevant departments or personnel.
• Apply and interpret company policies and standard operating procedures to resolve internal and external customer or employee issues.
• Utilize various software applications for both scheduling and communicating with clients or employees.
• Handle and process highly sensitive and confidential information pertaining to customers, clients, and employees with the utmost discretion and integrity.

Minimum Requirements

• Full-time, Part-Time or full-flex availability
• Spanish fluency – oral & written is highly desired.
• Strong oral and written communication skills are a must
• Proficient use of Microsoft Outlook, Excel, Word
• Knowledge of security operations is preferred
• Must be detail-orientated and able to handle multiple ongoing tasks
• Strong customer service skills
• Ability to work in a fast-paced environment and work efficiently under pressure.
• Strong prioritization skills.
• Fluency in English, including strong written and verbal communication skills, is required.
• Ability to work within a team
• Must be a United States citizen or foreign citizen authorized to legally work within the United States
• Must be free from illegal drug use and able to pass a drug screening upon offer of employment.
• Must be willing to submit to an extensive background check including but not limited to: Criminal History, Personal Character Reference, Employment and Education reference and Department of Motor Vehicle Checks.

Preferred Qualifications

• Knowledge of TrackTik software
• Knowledge of Connecteam scheduling software
• Knowledge or experience with ABDi/DwellingLIVE guest management software
• Previous scheduling/Dispatching experience.
• Previous experience in an office or front desk environment

Other

• Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
• Must be able to successfully complete all training required for the position

Benefits (Full-Time Employees)

• Major Medical
• Dental & Vision Insurance
• Paid Vacation
• Free Uniforms
• Holiday Premium Pay: Earn 1.5x your hourly rate for all hours worked on company-recognised holidays.
• Industry-Leading Training
• Work Perks Discount Program