Scheduling Coordinator (caregiver)

Trilogy Health Services; La Grange (KY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Weekly pay & quarterly increases

Retirement benefits

PTO & parental leave

Inclusive care

Tuition reimbursement

Job summary

Trilogy Health Services in Kentucky seeks an experienced Scheduling Coordinator to assist the Director of Nursing with planning, organizing, and directing the nursing service schedule across the campus, ensuring staffing aligns with guidelines and patient needs.

The role involves creating a four-week master schedule, managing PTO/leave, and coordinating shift trades, while providing onboarding support and occasional direct patient care in Assisted Living and Memory Care.

Qualifications

• High School Diploma or GED/HSE required.
• Previous scheduling experience preferred.
• CPR certification required.

Responsibilities

• Creates the campus four-week Master set schedule and posts schedule.
• Makes staffing adjustments according to budget, census, calls-offs and planned leave.
• Manages PTO requests, holiday rotations, and shift trades.
• Generates necessary postings and monthly schedules.
• Manages nursing hours (PPD) and staff ratio to census.
• Manages Time and Attendance, attendance points, buy-backs, and shift incentives.
• Uses Smartlinx for posting/filling open shifts and employee messaging.
• Meets new employees to review schedule and onboarding needs.
• Provide direct patient care as needed in Assisted Living and AL Memory Care.

Skills

Scheduling experience

Education

High School Diploma or GED/HSE

CPR certification

Job description

JOIN TEAM TRILOGY

At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you're supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!

POSITION OVERVIEW

Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.

Key Responsibilities

• Creates the campus' four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leave.
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and proper staff ratio to census.
• Manages Time and Attendance, including Attendance points, buy-backs, and shift pick up incentives.
• Utilizes Smartlinx's functionality; including posting open shifts, filling open shifts, and employee messaging.
• Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
• Provide direct patient care as needed in Assisted Living and AL Memory Care as a caregiver.

Qualifications

• High School Diploma or GED/HSE preferre
• Previous scheduling experience preferred
• CPR certification

LOCATION

US-KY-La Grange

The Springs at Oldham Reserve

2000 East Peak Road

La Grange

KY

BENEFITS

Our comprehensive Thrive benefits program focuses on your well-being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available.

• Medical, Dental, Vision Coverage - Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
• Get Paid Weekly + Quarterly Increases - Enjoy weekly pay and regular quarterly wage increases.
• Spending & Retirement Accounts - HSA with company match, Dependent Care, LSA, and 401(k) with company match.
• PTO + Paid Parental Leave - Paid time off and fully paid parental leave for new parents.
• Inclusive Care - No-cost LGBTQIA+ support and gender-affirming care coordination.
• Tuition & Student Loan Assistance - Financial support for education, certifications, and student loan repayment.

ABOUT TRILOGY HEALTH SERVICES

Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. We're proud to be recognized as one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.