Scheduling Coordinator (Bilingual-Spanish)

Kennedy Krieger Institute; Baltimore (MD); On-site; USD 36,000 - 59,000; Full time

Job summary

An established industry player seeks a Scheduling Coordinator I who is bilingual in Spanish and English. This role involves scheduling patient appointments, managing administrative tasks, and ensuring smooth communication between patients and healthcare providers. You will play a crucial part in a dynamic healthcare environment, helping to coordinate care and support families through their healthcare journey. If you are passionate about patient services and thrive in a collaborative setting, this position offers a rewarding opportunity to make a difference in the lives of those you serve. Join a team that values health and safety while providing excellent benefits and professional development opportunities.

Benefits

Medical insurance

Dental insurance

Vision insurance

401K with match

Tuition reimbursement

Free parking

Child care subsidies

Professional development opportunities

Qualifications

• 1-3 years of experience in patient registration or scheduling required.
• Bilingual proficiency in English and Spanish is essential.

Responsibilities

• Schedule new and follow-up patient appointments accurately.
• Respond to patient families and providers in a timely manner.
• Assist with crisis management procedures as needed.

Skills

Bilingual in English and Spanish

Patient scheduling

Administrative skills

Customer service

Education

High School Diploma or GED

Associate’s degree in Human Services or Healthcare Administration

Job description

Overview

The Scheduling Coordinator I (Bilingual–Spanish) will schedule new and follow-up patient appointments. The incumbent will perform a wide variety of administrative and front-end clinical operations activities which include, but are not limited to, greeting and checking in/out patients and families; collecting patient and treatment information; estimating deposit requirements; providing cost estimates; determining patient liability; establishing payment arrangements; and coordinating payment arrangement information for outpatient and day programs with non-par payer sources. This staff member may assist the program’s crisis management team and is expected to interact with patients, families, clinicians, and administrative staff in a courteous and professional manner. This position requires the incumbent to be bilingual in English and Spanish with a proficiency level that meets the Institute’s minimum standards.

Responsibilities

1. Accurately schedule new and follow-up patient appointments. Ensure that appointments are confirmed prior to date of service.
2. Promptly answer phones, appropriately direct calls, take and deliver accurate messages, return calls, answer questions; and provide accurate and timely follow-up as needed.
3. Regularly monitor new and follow-up treatment appointments, cancellations, and no shows.
4. Work with assigned providers, families, and other staff to reschedule appointments based on patient’s needs and according to established department policies and procedures. Monitor provider schedules on a regular basis and accurately modify patient appointments as necessary.
5. Maintain regular contact with patients, clinics, and departments regarding pending insurance clearances, coverage, issues, and/or follow-up activity.
6. Respond to patient families, providers, and other staff in a timely manner based on the established department policies and procedures.
7. Reassign or reschedule patient appointments based on clinician leave requests (planned and unexpected). Collaboratively work with supervisor to resolve concerns.
8. Work with the Patient Access department to retrieve and assess insurance authorizations.
9. Collect, track, and process quality improvement and patient tracking data as needed.
10. Serve as a code green team member and respond to clients in behavioral crises as part of the program’s crisis management procedures.
11. Assist with the training of Patient Service Specialists.

Qualifications

EDUCATION:

• High School Diploma or GED required.
• Associate’s degree or higher in Human Services, Healthcare Administration, or related field preferred.

EXPERIENCE:

Minimum of 1-3 years of related experience (e.g., patient registration, scheduling, and/or coordinating patient services) required.

Benefits

Kennedy Krieger Institute offers excellent benefits including medical, dental, vision, 401K with match, tuition reimbursement, free parking and child care subsidies! In addition, we offer rich professional development opportunities.

We require full COVID vaccination or documentation of medical and/or religious exemption(s) approval for this job as we are a healthcare institution committed to putting health and safety first for our patients, students, employees, and the communities we serve.

EOE/M/F/D/V

Minimum pay range

USD $36,227.00/Yr.

Maximum pay range

USD $58,630.00/Yr.