Scheduling Coordinator

Jobtailor; Sappington (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Missouri seeks an experienced Field Scheduler to organize field projects across internal and external teams. You will coordinate field crews, allocate work, and adjust schedules as conditions change to ensure timely completion of construction tasks.

The role requires strong communication, independent work in a fast-paced environment, and the ability to monitor productivity, utilization, and material needs.

Qualifications

• Minimum of 5 years of direct field scheduling experience.
• Associate’s degree in construction management, logistics or business related field; bachelors preferred.
• Thorough understanding of standard construction scheduling procedures and practices.
• Must be able to work independently in a fast-paced environment and handle multiple work assignments simultaneously.
• Ability to use computers and office productivity software.
• Planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to be an effective team member and handle projects responsibly.
• Applicants must be authorized to work for ANY employer in the U.S.
• CertaSite is unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

• Schedule field projects after coordinating with internal and external departments.
• Ensure field crews have adequate work and report irregular performance to supervision.
• Monitor field performance for management reports (productivity, utilization, overtime, travel time).
• Allocate field activities to crews, including travel time, emergency work, and equipment rentals.
• Adjust crew schedules in real time for resource changes or conditions.
• Work with Operations and HR to track new hires and ensure documentation.
• Coordinate with Purchasing on job-specific materials.
• Handle inbound emergency field assignments and route to the right team.
• Collaborate with service managers, office staff, technicians, customers, and stakeholders to schedule and complete work.
• Perform other duties as assigned.

Skills

Field Scheduling Experience

Construction Scheduling Procedures

Project Coordination Skills

Office Productivity Software

Communication Skills

Education

Associate’s Degree in Construction Management

Bachelor’s Degree Preferred

Tools

Office Productivity Software

Job description

• Schedule all field projects for upcoming jobs after communication and collaboration with various internal and external departments.
• Ensure field crews have an appropriate amount of work that can be executed and communicate irregular field performance to supervision.
• Monitor field performance for management reports, including productivity, utilization, overtime, travel time, and other key resource metrics.
• Manually allocate field activities to field crews, including travel time, emergency work, and equipment rentals.
• Manage real-time adjustments to crew schedules due to resource changes or changing business conditions.
• Work with Operations and HR to track new field hires and ensure proper visibility and documentation.
• Coordinate with Purchasing on job-specific materials needed to complete jobs.
• Handle inbound emergency field assignments and job-site-related calls before forwarding them to the correct internal team member.
• Collaborate with service managers, office staff, technicians, customers, and other stakeholders to schedule and complete work seamlessly.
• Perform other duties and projects as assigned.

Requirements

• Minimum of 5 years of direct field scheduling experience.
• Associate’s degree in construction management, logistics or business related field; bachelors preferred.
• Thorough understanding of standard construction scheduling procedures and practices.
• Must be able to work independently in a fast-paced environment and handle multiple work assignments simultaneously.
• Ability to use computers and office productivity software.
• Planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to be an effective team member and handle projects responsibly.
• Applicants must be authorized to work for ANY employer in the U.S.
• CertaSite is unable to sponsor or take over sponsorship of an employment Visa at this time.

Core Competencies

Demonstrates expertise in field scheduling, project coordination, and resource management within the construction industry. Proficient in monitoring performance metrics and collaborating with various stakeholders to ensure efficient operations.

Highest-signal resume keywords

• Field Scheduling Experience
• Construction Scheduling Procedures
• Project Coordination Skills
• Office Productivity Software
• Communication Skills

Hard Skills

• Field Scheduling
• Resource Management
• Performance Monitoring
• Project Coordination
• Construction Management

Soft Skills

• Team Collaboration
• Independent Work
• Organizational Skills
• Clear Communication
• Multi-tasking

Certifications & Qualifications

• Associate’s Degree in Construction Management
• Bachelor’s Degree Preferred

Industry Keywords

• Construction Scheduling
• Field Performance Metrics
• Emergency Field Assignments
• Job-Specific Materials
• Resource Changes

Tools & Technologies

• Office Productivity Software