Scheduling Coordinator

Shegerian & Associates; San Diego (CA); On-site; USD 30,307 - 31,684; Full time

Benefits offered by this job

Dental and vision premiums paid by the

Medical premiums 100% covered

Retirement plan (10% contribution)

$500 annual FSA

PTO & birthday off

Job summary

Shegerian & Associates is seeking a detail‑oriented Scheduling Coordinator to manage multiple calendars for our Intake team and ensure smooth scheduling operations. The role requires coordinating appointments, updating documents, and collaborating with the receptionist to keep meetings running efficiently.

You should have strong customer service, experience with high‑volume scheduling, and the ability to stay composed in a fast‑paced environment. Spanish language skills are preferred.

Qualifications

• Excellent customer service skills and ability to work effectively in a fast-paced environment
• Appointment scheduling: 1 year (Preferred)
• Language: Spanish (Preferred)

Responsibilities

• Schedule and coordinate appointments for potential new clients.
• Maintain and update supporting documents to ensure accurate and current information.
• Collaborate closely with the receptionist and other team members to ensure seamless coordination of meetings and procedures.
• Provide outstanding customer service by addressing client inquiries and concerns promptly and professionally.
• Anticipate and resolve potential scheduling conflicts or disruptions to maintain efficiency and workflow.

Skills

Customer service

Communication skills

Calendar management

Spanish (Preferred)

Job description

We are seeking a detail‑oriented and highly organized Scheduling Coordinator to manage multiple calendars and ensure smooth scheduling operations across our Intake team. The ideal candidate will have prior experience coordinating complex calendars, excellent communication skills, and the ability to stay composed and professional in a fast‑paced environment.

What You’ll Do

• Schedule and coordinate appointments for potential new clients.
• Maintain and update supporting documents to ensure accurate and current information.
• Collaborate closely with the receptionist and other team members to ensure seamless coordination of meetings and procedures.
• Provide outstanding customer service by addressing client inquiries and concerns promptly and professionally.
• Anticipate and resolve potential scheduling conflicts or disruptions to maintain efficiency and workflow.

Why Shegerian & Associates

You’ll join a team that is passionate, supportive, and driven by a mission that matters. The pace is fast, the standards are high, and the work you do every day directly supports people fighting for justice. If you want a workplace where you’re valued, challenged, and surrounded by people who genuinely care.

Requirements

• Excellent customer service skills and ability to work effectively in a fast‑paced environment
• Appointment scheduling: 1 year (Preferred)
• Language: Spanish (Preferred)

You’re the right fit if you have

• Proven experience managing multiple calendars or high‑volume scheduling.
• Exceptional verbal, written, and proofreading skills.
• Strong attention to detail, organization, and time management.
• Tech‑savvy, quick learner, and able to adapt to new systems or software.
• Positive attitude with the ability to handle difficult situations gracefully.
• Self‑motivated, proactive, and able to work both independently and collaboratively.

Benefits

What We Offer:

• Job Type: Full time
• Hourly pay: $22-$23 BOE
• Workplace: Onsite

Industry-Leading Benefits

• Firm pays 100% of premiums for dental and vision
• Firm pays 100% of all Silver-level medical plans
• Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)
• $500 annual FSA contribution
• Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day.

No legal experience? No problem. If you’re hardworking, hungry to learn, and ready to build something new, we want to hear from you.