Scheduling Coordinator

BMC Health System; Northern (KY); Hybrid; USD 28,000 - 40,000; Full time

Job summary

BMC Health System is seeking a scheduling clerk for radiology to coordinate outpatient and select inpatient appointments, exams, and procedures. You will manage referrals, enter patient information into the radiology information system, and ensure proper documentation and pre-authorizations.

The role emphasizes patient access, satisfaction, and department efficiency, with duties including rescheduling when equipment is down, handling calls, and generating daily schedule reports.

Qualifications

• High school diploma or GED and 1–2 years of experience.
• Ability to read and write in English.
• Interpersonal skills to communicate with physicians and staff.

Responsibilities

• Plans daily schedule of the assigned modality to maximize utilization and avoid conflicts.
• Enters outpatient demographics and procedure data into the Radiology Information System with clinical information.
• Reviews department requests to ensure complete paperwork and prepare documents for radiologist.
• Assists with emergency re-scheduling due to equipment downtime or other events.
• Handles incoming calls and add-on cases, and answers questions as appropriate.
• Maintains records and prepares reports related to daily schedules.

Skills

Reading & writing English

Interpersonal skills

Communication with physicians

Attention to detail

Education

High school/ GED

Job description

Reporting to the Practice Manager or Administrative Manager, schedules all required (outpatient and applicable inpatient) appointments/exams/procedures for the department and coordinates supporting services as required (Interpreter Services, Anesthesia, Cardiology etc.) Prioritizes patient access, patient satisfaction and department operations throughout all aspects of work. Ensures appropriate copying and distribution of required documentation, including but not limited to, orders, request forms and insurance documentation. Maintains records and files; prepares reports, as needed. Fields faxes and phone calls from provider offices, inpatient floors/units, reading rooms, community health centers and patients, and completes all necessary scheduling requests, inclusive of add-on exams. Obtains and documents pre-authorizations for all medical exams and procedures that require it.

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Plans the daily schedule of the assigned modality ahead of time, in accordance with department scheduling policy and procedures. Follows managerial direction to maximize utilization of the assigned modality to prevent scheduling conflicts and meet the needs of the in-patients, out-patients and referring clinician and hospital floors/units.
• Obtains and enters out-patient demographic information and procedure data, including patient diagnosis and reason for test as well as the appropriate exam, into the Radiology Information System and Hospital Medical Record. Disseminates patient information and department request forms to appropriate departments and patient care areas.
• Reviews the Department Request forms for the upcoming days to ensure every scheduled appointment has the appropriate request, complete with clinical information, patient demographics and clinician signatures to ensure data accuracy. Provides the necessary paperwork to the designated radiologist, two or more days in advance of the appointment, for protocol preparation.
• Assists department with emergency re-scheduling due to equipment down or other events.
• Assists with incoming calls, add on-cases, and answers questions as appropriate.
• Maintains records and files, as needed. Prepares reports relative to daily schedules, as needed.
• Other duties and responsibilities as assigned. (The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required)

Job Requirements

REQUIRED EDUCATION AND EXPERIENCE:

• High school/ GED and 1-2 years of experience, or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES (KSAs):

• Requires the ability to read and write in English.
• Requires interpersonal skills necessary to obtain and exchange factual information.
• Requires the ability to maintain working relationships with physicians and staff at all times.
• Requires the ability to pay close attention to details.

Compensation Range:

$20.67- $29.09

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE

This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans