Scheduling Coordinator

iCare Health Solutions, a VSP Vision™ company; Miami (FL); On-site; USD 22,000 - 24,000; Full time

Job summary

iCare Health Solutions, a VSP Vision™ company, is seeking a scheduling coordinator to manage patient appointments across ophthalmology and optometry practices and surgery centers. You will handle high-volume inbound calls, coordinate with providers, and ensure accurate patient information is collected and documented.

The role requires strong customer service skills, the ability to multitask in a fast-paced environment, and proficiency with scheduling systems.

Qualifications

• 2 years of experience in healthcare or related field.
• Strong customer orientation and servicing skills.
• Demonstrates professionalism and positive rapport with colleagues.
• Shows initiative in achieving goals.
• Excellent interpersonal, phone, and written communication skills.
• Ability to work in a fast-paced environment and handle multiple tasks.

Responsibilities

• Receive inbound patient calls in a high-volume call center environment.
• Schedule patient with the appropriate provider based on need/issue.
• Use systems to determine appointment availability and schedule the appropriate appointment.
• Collect patient demographic information including insurance coverage and medical history.
• Educate patients on referral process and arrange diagnostic testing when needed.
• Maintain patient confidentiality and privacy of health information.

Skills

2 years healthcare experience

Bilingual English/Spanish

Customer service

Multitasking

Interpersonal skills

Written communication

Tools

NextGen

Job description

Description

Responsible for coordinating and scheduling patients for services at various ophthalmology, optometry practices and/or surgery center in a timely, professional, and courteous manner using scripting and the scheduling guidelines established by the practice.

Job Type

Full-time

Essential Functions

• Receive inbound patient calls in a high-volume call center environment.
• Schedule patient with the appropriate provider based on need/issue.
• When necessary, utilize various systems to determine appointment availability and schedule the appropriate appointment.
• Collect all relevant patient demographic information including insurance coverage, patient medical history, etc.
• Depending on location, educate patients on referral process and arrange for any diagnostic testing.
• Leverage fundamental knowledge and understanding of the treatment protocols and specialty providers involved in managing diseases of the eye and vision care.
• Maintain patient confidentiality and the privacy of health information.

Requirements

Other duties and responsibilities as assigned by management.

Job Specifications

• 2 years of experience in healthcare or a related field
• Strong customer orientation and servicing skills
• Consistently displays professionalism and positive rapport with fellow employees
• Demonstrated initiative in accomplishing goals
• Excellent interpersonal skills to interact with patients over the phone in an energetic and empathetic manner
• Ability to work in a fast-paced environment, with the ability to handle multiple tasks simultaneously
• Detail-oriented and well-organized
• Excellent verbal and written communication skills
• Ability to work with a variety of system applications
• Bilingual English and Spanish strongly preferred
• For roles that are remote (i.e., Work From Home (WFM)) or hybrid (i.e., partial onsite at a VSP location and WFM), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment

Preferred Skills

• Experience with NextGen

Working Conditions

The working environment is generally favorable, lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

The above information on this description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job grade.

Salary Description

$15.75 - $17.75