Scheduling Coordinator

Tuff Shed Inc.; Medford (OR); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Benefits

Dental & Vision Benefits

401(k) plan

ESOP

Paid Time Off

Job summary

Tuff Shed Factory Store is seeking a Scheduling Coordinator to optimize delivery and installation schedules for various service areas. You will work closely with customers, factories, production teams, field crews and sales to maximize efficiency and meet customer expectations.

The role emphasizes proactive communication, accurate data management and coordination across teams, with on-location work and possible overtime to fulfill requirements.

Qualifications

• High school diploma or equivalent.
• Ability to work in a fast-paced environment and coordinate multiple facilities.

Responsibilities

• Serve as primary point of contact for customers during scheduling.
• Respond promptly to inquiries via phone, email, text and other channels.
• Provide updates on timelines, installations, deliveries, and changes.
• Confirm appointments and communicate schedule expectations.
• Resolve customer concerns and coordinate solutions with internal teams.
• Maintain positive customer relationships with high service levels.
• Optimize schedules based on production timelines and crew availability.
• Coordinate schedule changes due to weather, delays, or shortages.
• Collaborate with cross-functional teams for updates and info.
• Escalate risks impacting satisfaction or timelines.
• Support continuous improvement of scheduling processes.
• Maintain accurate records in company systems and update milestones.
• Ensure data integrity and documentation accuracy.
• Perform other duties as assigned; occasional overtime/weekend work.

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

PowerPoint

Job description

We're recruiting for anenthusiastic and detail-oriented Scheduling Coordinator to join the team at our Tuff Shed Factory Store.

The Scheduling Coordinator is responsible for coordinating and optimizing delivery and installation schedules across assigned service areas for Tuff Shed.

This role partners closely with customers, factories, production teams, field crews, and sales teams to ensure projects are scheduled efficiently, customer expectations are proactively managed, and operational capacity is maximized.

The essential functions for this position include but are not strictly limited to:

Customer Communication & Support

• Serve as a primary point of contact for customers throughout the scheduling process.
• Respond promptly and professionally to customer inquiries via phone, email, text, and other communication channels.
• Provide accurate updates regarding project timelines, installations, deliveries, and scheduling changes.
• Confirm appointments and communicate schedule expectations.
• Resolve customer concerns and coordinate solutions with internal teams.
• Maintain positive customer relationships while delivering a high level of service.

Scheduling & Coordination

• Optimize schedules based on production timelines, crew availability, geographic placement, customer preferences, and delivery efficiency.
• Coordinate schedule adjustments resulting from weather delays, permitting issues, production delays, material shortages, customer requests, or other operational challenges.

Operations & Cross-Functional Collaboration

• Collaborate with cross-functional teams to provide accurate scheduling information and project updates.
• Escalate scheduling risks or issues that may impact customer satisfaction, project timelines, or operational performance.
• Support continuous improvement initiatives related to scheduling processes and customer experience.

Systems & Data Management

• Maintain accurate customer, project, scheduling, and communication records within company systems.
• Track and update project milestones and schedule changes in a timely manner.
• Ensure data integrity and documentation accuracy across assigned project

Performing all other duties, tasks and responsibilities as assigned by the Tuff Shed management

May be required to work overtime (including some weekend work) in order to fulfil the requirements of the role; in addition, s/he must work scheduled on-location hours as scheduled and must be present in the factory/store/office, as scheduled, and work all required hours.

JOB QUALIFICATIONS:

• Ability to work effectively in a fast-paced, high-volume operational environment supporting multiple remote facilities and teams.
• Strong customer service skills with the ability to professionally manage escalated customer situations.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities with exceptional attention to detail.
• Ability to prioritize competing demands while maintaining accuracy and professionalism.
• Demonstrated problem-solving skills utilizing sound judgment and business reasoning.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Ability to effectively communicate at all levels, including customers, business partners, suppliers, co-workers, managers, and the general public
• Ability to understand instructions orally, in writing or in diagram form
• Ability to work scheduled in-office hours is required in order to:
• Allow for direct supervision, observation of work performance, real time coaching and feedback, clarification of assignments and priorities, and timely intervention when questions, errors, or last-minute changes arise.
• Provide face-to-face onsite and real-time support to other employees, management, and leadership.
• Adapt to changing priorities, obtain direction and approvals, receive job-related feedback, observe and participate in company culture to assist with problem solving, and building relationships with onsite interdepartmental peers and leaders.

EDUCATION:

• High school diploma or equivalent

WHAT'S IN IT FOR YOU?

• An opportunity to join a successful company and be part of the growth of the team!

Tuff Shed offers a great Benefits package for our full-time employees! - It pays to be a Tuff Shed team member:

OUR COMPETITIVE BENEFITS AND REWARDS

• Competitive compensation and bonus programs (based on position)
• Medical Benefits including Virtual Visits- The care you need-when, where and how you need it!
• Dental & Vision Benefits
• Flexible Savings Account (FSA)
• Employee Stock Ownership Plan (ESOP) – You’re more than an employee - Get rewarded for long and loyal service with ownership interest in the Company
• Paid Time Off and Paid Holidays.
• 401(k) plan
• On-Demand Access to Your Pay! - Why wait until pay day?

OPS2021